> Frequently Asked Questions > Sending Scan Data by E-Mail
6RJ8-001

Sending Scan Data by E-Mail

Set necessary settings to send by e-mail from your computer. Use the following steps.
NOTE
Check and make a note of the following information beforehand.
The machine's IP address Unsure of the Set IP Address
The e-mail address to register as the destination
Mail server settings information (SMTP server name*; port number; authentication requirement; user name, password, etc. for authentication)
To check this information, you can refer to the instructions and help file for the application you are currently using.

Step 1 Configure the machine to send e-mail (operation from your computer)

Use the special setting tool (Send Function Setting Tool) via the Web browser installed in the machine.
1
Start up the Send Function Setting Tool.
Enter "http://<The machine's IP address>/sendsupport_login.html" in the address field of the Web browser, and press the [ENTER] key on the keyboard.
2
Click [Start].
If the login screen is displayed,
3
Click [Send to E-mail Settings].
If the screen prompting you to enter the Address Book PIN is displayed,
4
Enter the required information.
[Registration]
[Favorites Number]
Register an e-mail address in <Favorites> in the Address Book. Select an unused number from the pulldown menu.
[Name for Favorites Number]
The entered name will appear in a list in the Address Book. Set a name that will be easy for you to find later.
[Send Destination Settings]
[Destination E-mail Address]
Enter the e-mail address that you want to send your scanned originals to.
[SMTP Server Settings]
[SMTP Server]
Enter the SMTP server name.
[SMTP Authentication]
Click the [Set] or [Not Set] radio button to match the authentication settings of the SMTP server. If [Set] is selected, enter the user name in the [User Name] text box and password in the [Password] text box.
5
Click [Next].
6
Confirm the settings and click [Register].
7
Press the power switch and turn the machine off.
To complete registering, you must turn the machine off and back on.
8
After turning the power off, wait at least 10 seconds before pressing the power switch again.
This completes e-mail send settings.

Step 2 Scan an original on the machine and send it by e-mail

1
Place the original in the feeder or on the platen glass.
2
Select <Scan> in the Home screen.
If the login screen is displayed,
3
Select <E-Mail>
4
Specify the destination.
1
Select <Address Book> in the <Specify Destination> tab.
2
Select <To>.
3
Select the check box for the desired destination, and select <Apply>.
5
Select <Start>.
If the original is placed in the feeder
Once the original is scanned, the scan data is sent to the specified e-mail address.
If the original is placed on the platen glass
1
After the original is scanned, select <Start Sending>.
The scan data is sent to the specified e-mail address.
If scanning several originals,
If sending fails,