Document number: 82JS-001
Update date: 2022-03-01
Update date: 2022-03-01
Sending Scan Data by E-Mail
Set necessary settings to send by e-mail from your computer. Use the following steps.
NOTE
Check and make a note of the following information beforehand.
The machine's IP address Checking the IP Address Set on the Machine
The e-mail address to register as the destination
Mail server settings information (SMTP server name*, port number*, authentication requirement, and user name, password, etc. for authentication)
*To check this information, you can refer to the instructions and help file for the application you are currently using.
Step 1 Configure the machine to send e-mail (operation from your computer)
Use the special setting tool (Send Function Setting Tool) via the Web browser installed in the machine.
1
Start up the Send Function Setting Tool.
Enter "http://<The machine's IP address>/sendsupport_login.html" in the address field of the Web browser, and press the [ENTER] key on the keyboard.
2
Click [Start].
Department ID Management and System Manager IDs are enabled on the machine. Use the following steps to enter the ID and PIN.
1
Enter the Department ID.
2
Enter the PIN.
3
Click [Logon].
3
Click [Send to E-mail Settings].
Adding and editing of destinations in the Address Book are restricted. Use the following steps to enter the PIN.
1
Enter the PIN.
2
Click [OK].
4
Enter the required information.
[Registration][Favorites Number]
Register an e-mail address in <Favorites> in the Address Book. Select an unused number from the pulldown menu.
Register an e-mail address in <Favorites> in the Address Book. Select an unused number from the pulldown menu.
[Name for Favorites Number]
The entered name will appear in a list in the Address Book. Set a name that will be easy for you to find later.
The entered name will appear in a list in the Address Book. Set a name that will be easy for you to find later.
[Send Destination Settings][Destination E-mail Address]
Enter the e-mail address that you want to send your scanned originals to.
Enter the e-mail address that you want to send your scanned originals to.
[SMTP Server Settings][SMTP Server]
Enter the SMTP server name.
Enter the SMTP server name.
[SMTP Authentication]
Click the [Set] or [Not Set] radio button to match the authentication settings of the SMTP server. If [Set] is selected, enter the user name in the [User Name] text box and password in the [Password] text box.
Click the [Set] or [Not Set] radio button to match the authentication settings of the SMTP server. If [Set] is selected, enter the user name in the [User Name] text box and password in the [Password] text box.
5
Click [Next].
6
Confirm the settings and click [Register].
7
Press the power switch and turn the machine off.
To complete registering, you must turn the machine off and back on.
8
After turning the power off, wait at least 10 seconds before pressing the power switch again.
This completes e-mail send settings.
Step 2 Scan an original on the machine and send it by e-mail
1
Place the original in the feeder or on the platen glass.
2
Select <Scan> in the Home screen.
Authenticated transmission is set on the machine. Follow the steps below to log in.
1
Enter your user name.
2
Enter the password.
3
Select the server for your authentication.
4
Select <Log In>.
3
Select <E-Mail>
4
Specify the destination.
1
Select <Address Book> in the <Specify Destination> tab.
2
Select <To>.
3
Select the check box for the desired destination, and select <Apply>.
5
Select <B&W Start> or <Color Start>.
If the original is placed in the feeder
Once the original is scanned, the scan data is sent to the specified e-mail address.
If the original is placed on the platen glass (other than when the file format is JPEG)
1
After the original is scanned, select <Start Sending>.
The scan data is sent to the specified e-mail address.
1
After an original is scanned, place the next original.
2
Select <Scan Next>.
3
Repeat steps 1 to 2 until all the originals are scanned.
4
Select <Start Sending>.
The scan data is sent to the specified e-mail address.
Sending mail from the machine may not be supported depending on the mail service you are using. Try using an address from a different mail service for the destination.