Converting to PDF Files by Specifying Detailed Settings in Quick Printing Tool
With the Quick Printing Tool, you can specify data compression and password settings to convert documents to PDF documents.
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Note
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Documents converted to PDF documents are saved to the desktop of Windows. The destination folder can be changed. For more information, see the following.
The document name of the created PDF document is the original document name with the file extension changed to '.pdf'. If another document with the same name already exists in the save destination of the converted PDF document, the document name has '(2)' added to the end of it.
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In addition, refer to the following as necessary.
1.
Drag a document to the Quick Printing Tool.
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Note
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The Quick Printing Tool is displayed in front if you press the [T] key on the keyboard while dragging, or near the mouse cursor if you press the [N] key on the keyboard while dragging.
You can change the settings assigned to the keys. For more information, see the following.
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A popup menu is displayed.
2.
Drop the document to [Convert to PDF (Detailed Settings)].
The menu that the mouse cursor is currently over is highlighted in yellow.
If you dragged and dropped multiple documents, the [Multiple Document Order Settings] dialog box is displayed. In this case, proceed to step 3. If you selected a single document, the [Detailed Settings for PDF Document] dialog box is displayed. Proceed to step 5.
3.
Select a document in [Document Processing Order] and click 
or 
to specify the order of converting the documents.
or to specify the order of converting the documents.|
Note
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When dragging multiple documents to create the PDF, its document name is the first document's name with the file extension changed to ".pdf". If another document with the same name already exists in the save destination of the converted PDF document, the document name has '(2)' added to the end of it.
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4.
Click [OK].
5.
Specify the detailed settings in the [Detailed Settings for PDF Document] dialog box.
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[Compression Settings]
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Set the compression level of the PDF document.
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[Fast web view]
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Select this check box to optimize the PDF document for display on the Web.
Converting a PDF document with this check box selected enables download times to be reduced when the PDF document is uploaded to the Web.
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[Do not embed fonts]
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Select this check box to convert without using embedded fonts when creating the PDF document.
Converting a PDF document without using embedded fonts enables the size of the PDF document to be reduced.
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[Convert the page contents into an image]
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Select this check box to convert all pages in a document that will be converted to a PDF document into TIFF format images.
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[Detailed Settings]
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Enables you to configure how to convert images.
[Color Mode]: Specify the color mode.
[Resolution]: Specify the resolution.
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[Set Password]
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If you want to restrict PDF access, printing, and editing for security reasons, select this check box.
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[Compatibility]
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Select security compatibility settings for the PDF document.
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[Require a password to open this document]
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Select this check box to set a password for opening the document.
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[Document Open Password]
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Enter the password for the PDF document.
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[Restrict editing and printing of the document]
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Select this check box to restrict printing, editing, and copying of the PDF document.
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[Printing Allowed]
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Specify the conditions for printing. Select either [High Resolution] or [None].
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[Changes Allowed]
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Specify whether to allow editing of the document. Select either [Allow] or [None].
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[Copying of Contents]
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Specify whether to allow copying of the content of the PDF document. Select either [Allow] or [None].
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[Change Permissions Password]
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Enter the password to release print and editing restrictions in the document.
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[Always use this setting]
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Select this check box to use the same settings without displaying the [Detailed Settings for PDF Document] dialog box from next time.
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Note
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In the following cases, the dialog box is displayed even if the [Always use this setting] check box is selected.
When [Require a password to open this document] is selected
When [Restrict editing and printing of the document] is selected
If you select the [Always use this setting] check box, the [Detailed Settings for PDF Document] dialog box is not displayed anymore. If you want to display it when dropping files, select the [Display dialog box when [Convert to PDF (Detailed Settings)]] check box.
Right-click the Quick Printing Tool > [iR-ADV Desktop Quick Printing Tool Settings] > [Other] tab > [Display dialog box when [Convert to PDF (Detailed Settings)]].
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6.
Click [OK].
The document is converted to a PDF document with detailed settings specified.
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Note
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While the PDF is being converted, the convert to PDF icon is displayed. When conversion is completed, you are notified via a message.
If you select the [Open the destination folder after converting] check box in the Quick Printing Tool settings, the destination folder is displayed when the PDF document conversion is complete. For more information on these settings, see the following.
The [Print] dialog box of the application used to created the document or the [Printing] dialog box may be displayed. In this case, select Desktop Document Writer as the output printer and print.
Even while PDF conversion is being processed, you can drop the next files you want to convert to a PDF document to Quick Printing Tool. In this case, the files are processed in the order they are dropped.
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