Registering a Group Address
The Group Address feature enables you to create a group. You can register different types of destinations (such as e-mail, I-fax, file server destinations) as a single group.
You can register up to 256 destinations in a group address.
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IMPORTANT
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If you want to create a group address, the destinations to register (such as e-mail addresses and file server addresses) must be stored beforehand.
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1.
Press [Scan and Send] → [Address Book].
2.
Press [Other Ops.].
3.
Press [Register/Edit].
4.
Press [Register New Dest.].
5.
Select [Group].
6.
Select an address list from Address List 1 to 10.
Address lists are a convenient way to classify destinations.
7.
Press [Name].
8.
Enter a name for the group address → press [OK].
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NOTE
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The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen. If [Search by Name] is pressed on the Address Book screen, a screen for narrowing the search in the Address Book appears.
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9.
Press [Next].
10.
Press [Add from Address Book].
To store destinations in a group address, the destinations must be stored in the address list that contains the group address.
11.
Select the destinations → press [OK].
You can select a destination and press [Details] to confirm the detailed information for the destination. Press [OK] to return to the previous screen.
To cancel a selected destination, select the destination again.
For instructions on searching for registered destinations, see "Address Book Screen."
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NOTE
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To delete a destination, select the destination to delete → press [Delete].
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12.
Press [OK].
If you are managing Address Book access numbers, perform the procedure in step 13 of "Registering an E-Mail Address."
13.
Press [Close] → [OK].
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NOTE
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If you want to store a group address, you can only select destinations registered in the same Address List.
If you want to register a file server in a group address, set [Confirm Before Sending] to 'Off'. You cannot send to a group address including a file server in which [Confirm Before Sending] is set to 'On'. (See "Registering a File Server Address.")
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