Flow of Sending Fax Operations

This section describes the flow of operations for sending a fax.

IMPORTANT
The send settings for the last send job may be retained except the specified destinations. To cancel the settings, press (Reset). The specified destinations are not retained.

Place your originals.

NOTE
For information on placing your originals, see "Placing Originals."

Press [Fax] → specify the desired destinations.

If the desired function is not displayed on the Main Menu screen, press [Show All].

IMPORTANT
If [Fax] is set to 'On' in [Limit New Destination], you cannot enter new destinations. In this case, select a stored destination by using the Local Address Book, the Remote Address Book, LDAP server, or One-touch Buttons. (See "Restricting Sending to New Addresses.")

NOTE

You can specify and send to up to 256 destinations at the one time. However, if you specify a group address as a destination, each address stored in that group is counted as one destination.

The icons that are displayed on the screen are:

:	Fax
:	Group

For instructions on selecting a destination in the address book, see the procedure below.

Specifying Destinations Using the Address Book (Local)

Specifying Destinations Using the Address Book (Remote)

Specifying Destinations Using the Address Book (LDAP Server)

Specifying Destinations Using One-Touch Buttons

For instructions on specifying a new destination, see the procedure below.

Entering a New Fax Number

Press [Options] → specify the settings as necessary.

You can press [Options] to select useful scanning modes. You can also use modes in combination.

Press

to display the desired mode.

For more information on setting each mode, see the corresponding section.

Since the machine does not have a function for automatically detecting the size of a placed original, the original size must be specified manually.

Press

(Start).

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display → press

(Start).

When scanning is complete, press [Start Sending].

Scan the original again from the first page if a message appears indicating that scanning was cancelled because the data size for the scanned original exceeded the maximum data size.

You may be able to perform scanning by changing the following settings.

-Lower the resolution (See "Setting the Resolution.")

-Reduce the sharpness (See "Adjusting the Image Sharpness.")

NOTE
If you set the Preview mode, you can verify the images from the Preview screen before sending your document. (See "Preview.") If the output paper in the recipient's machine is not equal to the scanned document size, the original image may be either reduced in size or divided into smaller parts when it is printed.

When scanning is complete, remove your originals.

IMPORTANT
After a job is sent, the send settings may be retained except the specified destinations. To cancel the settings, press (Reset). To send other jobs with the same settings, specify destinations for the jobs as the destination specified for the previous job is not retained.

NOTE
We recommend you read the following topics before using the Fax function: Main Power and Energy Saver key (See "Main Power and Energy Saver Key.") Entering Characters from the Touch Panel Display (See "Entering Characters from the Touch Panel Display.") Routine Maintenance (See "Routine Cleaning.") The maximum number of fax jobs from the Fax screen that the machine can handle is 120, including jobs with error codes. However, the actual number of send jobs that the machine can handle may be fewer than 120, depending on the following conditions: When multiple documents are being sent at the same time When large documents are being sent When a large amount of memory is being used for the Fax/I-Fax Inbox You can print a report that contains the results of all send jobs. (See "Fax TX Report" and "Fax Activity Report.") If you are using a login service, it is necessary to log in to the machine with the appropriate procedure for the login service. If you are using Department ID Management with the Copy Card Reader-F1, see "Copy Card Reader-F1." If you are using Department ID Management, see "Entering the Department ID and PIN." For instructions on setting the SSO-H login service, see "Login Service." For instructions on cancelling a send job, see "Cancelling a Job."

NOTE

We recommend you read the following topics before using the Fax function:

Main Power and Energy Saver key (See "Main Power and Energy Saver Key.")

Entering Characters from the Touch Panel Display (See "Entering Characters from the Touch Panel Display.")

Routine Maintenance (See "Routine Cleaning.")

The maximum number of fax jobs from the Fax screen that the machine can handle is 120, including jobs with error codes. However, the actual number of send jobs that the machine can handle may be fewer than 120, depending on the following conditions:

When multiple documents are being sent at the same time

When large documents are being sent

When a large amount of memory is being used for the Fax/I-Fax Inbox

You can print a report that contains the results of all send jobs. (See "Fax TX Report" and "Fax Activity Report.")

If you are using a login service, it is necessary to log in to the machine with the appropriate procedure for the login service.

If you are using Department ID Management with the Copy Card Reader-F1, see "Copy Card Reader-F1."

If you are using Department ID Management, see "Entering the Department ID and PIN."

For instructions on setting the SSO-H login service, see "Login Service."

For instructions on cancelling a send job, see "Cancelling a Job."