FAX ACTIVITY REPORT TX/RX

A Fax Activity Report can be printed either automatically or manually.

You can set the machine to print the report when the number of send and receive jobs reaches 40. Also, you can set the report to be printed when a specified time is reached. The send and receive logs can also be printed separately.

For information on the optional products required to use the Fax function, see "Optional Products Required for Each Function."

The items printed for the report and a description of each item are indicated below.

DEPT. ID

If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID.

ST. TIME

The date and time (in 24-hour notation) at which the document started to be transmitted or received are printed. If SSO-H is set as the login service, the user name used for login is printed below the set time. When the machine cannot specify the user (for example, when automatically forwarding), the user name is not printed.

DESTINATION ADDRESS

The name and fax number of the remote party are printed. If a subaddress or Sender Name has been specified, it is printed beneath the fax number.

NOTE
If sending by selecting an address from the address book, the name of the remote party registered in the address book is printed. If sending by entering a number with the numeric keys, the Transmitting Subscriber Identification (TSI) acquired from the recipient is printed. If the ACCESS MANAGEMENT SYSTEM KIT is activated when a logged in general user prints a Fax Activity Report, jobs performed by other users are printed with "***" in the Fax Number, Subaddress, and Destination ID columns. To see information in the Fax Number, Subaddress, and Destination ID columns, log in as an administrator.

NOTE

If sending by selecting an address from the address book, the name of the remote party registered in the address book is printed. If sending by entering a number with the numeric keys, the Transmitting Subscriber Identification (TSI) acquired from the recipient is printed.

If the ACCESS MANAGEMENT SYSTEM KIT is activated when a logged in general user prints a Fax Activity Report, jobs performed by other users are printed with "***" in the Fax Number, Subaddress, and Destination ID columns. To see information in the Fax Number, Subaddress, and Destination ID columns, log in as an administrator.

JOB OWNER NAME

If a Job Owner Name is entered, it is printed.

NO.

The four digit number, that is automatically assigned when the document is accepted for sending or receiving, is printed. Numbers between 0001 and 4999 are for sending, while numbers between 5001 and 9999 are for receiving.

COMM. MODE

The communicated contents and the Communication mode are printed.

Sending: TX, Sequential Broadcast TX, Delayed Sequential Broadcast, Transfer TX, Direct Sending

Receiving: Manual RX, Automatic RX, Memory RX, Transfer RX

Communication Mode: Blank/ECM

Line Type: 1, 2

PGS.

The number of pages that were sent or received is printed.

RESULT

Prints "OK" or "NG."

If a send job is cancelled, <STOP> is printed in the Results column.

OK:	Communication was completed successfully. The communication time is also printed next to "OK."
NG:	Communication failed. The communication time and error code are also printed next to "NG." The page number at which communication failure occurred is also printed.
--:	If you are using the Remote Fax Kit, you were unable to receive notification from the server that communication was completed.

NOTE
If a field exceeds its display capacity, only those characters that fit in the display are printed.

Automatically Printing the Fax Activity Report

The Fax Activity Report can be automatically printed. For instructions on manually printing the Fax Activity Report, see "Manually Printing the Communication Management Report."

Press

(Settings/Registration).

Press [Function Settings] → [Send] → [Fax Settings].

Press [Fax Activity Report].

Specify each setting → press [OK].

<Auto Print (40 Transmissions)>:

Press [On] to automatically print the Fax Activity Report when the number of send and receive transmissions reaches 40.

<Specify Print Time>:

To print the report at a specified time, press [On] → enter the time using

(numeric keys).

The time is displayed in 24-hour notation. Enter the time as a four digit number including zeros.

Examples:	7:05 a.m. → 0705
	11:18 p.m. → 2318

If you make a mistake when entering the time, press

(Clear) to clear your entry → enter another four digit number.

If the number of send and receive transmissions exceeds 40 before the specified time, a report of the most recent 40 transmissions is printed.

To print the send and receive logs separately, press <Send/Receive Separate> to select it.

NOTE
If [Display Log] in [Management Settings] (Settings/Registration) is set to 'Off', [Fax Activity Report] is not displayed. If [Display Log] in [Management Settings] (Settings/Registration) is changed from 'Off' to 'On', the following settings are switched to 'Off' automatically: Auto Print (40 Transmissions) Specify Print Time When the message <Check the printer. Call service representative.> is displayed to indicate that the Print function is unavailable, the machine automatically prints a Fax Activity Report after it recovers from the problem. The latest 40 communication logs are printed on the report. If you are using the Fax function with the Remote Fax Kit, <Send/Receive Separate> does not appear. Only the logs for send jobs are printed.

NOTE

If [Display Log] in [Management Settings] (Settings/Registration) is set to 'Off', [Fax Activity Report] is not displayed.

If [Display Log] in [Management Settings] (Settings/Registration) is changed from 'Off' to 'On', the following settings are switched to 'Off' automatically:

Auto Print (40 Transmissions)

Specify Print Time

When the message <Check the printer. Call service representative.> is displayed to indicate that the Print function is unavailable, the machine automatically prints a Fax Activity Report after it recovers from the problem. The latest 40 communication logs are printed on the report.

If you are using the Fax function with the Remote Fax Kit, <Send/Receive Separate> does not appear. Only the logs for send jobs are printed.