Inserting Sheets

This mode enables you to set the machine to automatically add sheet insertions, chapter pages, or tab papers using a different type of paper from that used for the main document. In addition, you can decide whether the sheet insertions and tab paper are copied on as well. Chapter pages are always copied on.

This is useful when you want to use a blank sheet to sort copies.

Sheet Insertion/Chapter Page

This setting inserts a sheet of paper between copies. The Sheet Insertion mode is useful when you want to use a blank sheet to tutorial sort out the copies. You may also copy on the sheet insertions. Since the chapter page is always copied on one side, the Chapter Page mode is useful when you want to organize the copies by chapter.

*1 Printed Chapter Page

*2 Printed Sheet Insertion

Tab Paper

This setting inserts sheets of tab paper into the prints. This feature is useful when you want to divide the main body of text.

*1 Originals

*2 Copies

*3 Printed Tab Paper

To print on the tab paper, set the shift width of the image to be printed on the tabs.

* Area to be Shifted

IMPORTANT
Make sure to set the paper type correctly, especially when using heavy paper or other special types of paper. If the type of paper is not set correctly, it may adversely affect image quality. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

Press [Copy].

Press [Options] → [Insert Sheets].

Select the type of sheet insertions → press [Add].

NOTE
You cannot select [Sheets] and [Chapter Pages] at the same time. If you are feeding Sheets from the Document Insertion Unit-H1, Document Insertion Unit-J1, or Document Insertion/Folding Unit-G1, select the paper size after loading the paper into the Document Insertion Unit-H1, Document Insertion Unit-J1, or Document Insertion/Folding Unit-G1. If you are loading tab paper into the document insertion unit, select [Tab], load the tab paper in the multi-purpose tray or paper drawer. Select [Tab] on the Select Paper screen → press [Number of Tabs]. Specify the number of tabs → press [OK].

NOTE

You cannot select [Sheets] and [Chapter Pages] at the same time.

If you are feeding Sheets from the Document Insertion Unit-H1, Document Insertion Unit-J1, or Document Insertion/Folding Unit-G1, select the paper size after loading the paper into the Document Insertion Unit-H1, Document Insertion Unit-J1, or Document Insertion/Folding Unit-G1.

If you are loading tab paper into the document insertion unit, select [Tab], load the tab paper in the multi-purpose tray or paper drawer. Select [Tab] on the Select Paper screen → press [Number of Tabs]. Specify the number of tabs → press [OK].

Specify the detailed settings for the sheet insertions → press [OK].

Set the pages to insert the sheets using

(numeric keys).

If you select [Sheets], set the number of sheets to insert and side(s) to be printed on.

If you selected [Tab], set the print shift width (0" to 1") using [-] or [+] → press [OK].

To select the paper for the sheet insertions, press [Change] for <Select Paper> → select the paper source → press [OK]. If you selected [Change MP Tray Paper], select the paper size and type.

Repeat step 4 to specify the features as necessary.

IMPORTANT
If you set a different paper size for the front cover, back cover, or sheet insertions, the paper sizes for the other features are automatically changed to the new paper size. However, changing the paper source for a feature to a source with the same paper size does not change the settings for the other features. You can insert sheets and chapter pages starting from page 2. If you select [Tab], only LTR paper can be used. You cannot insert a sheet insertion or chapter page on the first page. Set their positions starting from the second page. However, you can insert tab paper in front of the first page. If [Print on Both Sides] is selected for the front cover in the [Add Cover] and tab paper is set to insert in front of the first page, the front cover is output first, and then the tab paper is output. The front cover outputs as a blank paper and copies are made starting from the tab paper. If you select [Leave Blank] for the sheet insertion, you can set the same page for tab paper. In this case, the paper for the sheet insertion is output first, and then the tab paper is output.

IMPORTANT

If you set a different paper size for the front cover, back cover, or sheet insertions, the paper sizes for the other features are automatically changed to the new paper size. However, changing the paper source for a feature to a source with the same paper size does not change the settings for the other features.

You can insert sheets and chapter pages starting from page 2.

If you select [Tab], only LTR paper can be used.

You cannot insert a sheet insertion or chapter page on the first page. Set their positions starting from the second page. However, you can insert tab paper in front of the first page.

If [Print on Both Sides] is selected for the front cover in the [Add Cover] and tab paper is set to insert in front of the first page, the front cover is output first, and then the tab paper is output. The front cover outputs as a blank paper and copies are made starting from the tab paper.

If you select [Leave Blank] for the sheet insertion, you can set the same page for tab paper. In this case, the paper for the sheet insertion is output first, and then the tab paper is output.

NOTE
You can insert a total of up to 100 sheet insertions (or chapter pages) and tab paper. If you are using paper that already has printing on it (e.g., company logo) as your sheet insertion, then you must select [Leave Blank]. Otherwise, the machine will copy on the preprinted paper.

Press [OK] → [Close].

NOTE
The settings are displayed in the order of insertion. You can confirm/change the settings for sheet insertions, chapter pages, or tab papers by pressing [Details/Edit] after selecting the settings. To delete a sheet insertion, select the setting to delete → press [Delete]. Make sure that the Number of Tabs shown on the Tab Paper Print Shift Width Settings screen is the same as the number of tabs on the tab paper loaded in the paper source.

NOTE

The settings are displayed in the order of insertion.

You can confirm/change the settings for sheet insertions, chapter pages, or tab papers by pressing [Details/Edit] after selecting the settings.

To delete a sheet insertion, select the setting to delete → press [Delete].

Make sure that the Number of Tabs shown on the Tab Paper Print Shift Width Settings screen is the same as the number of tabs on the tab paper loaded in the paper source.

IMPORTANT
For information on the modes which cannot be set in combination with this mode, see "Unavailable Combination of Functions." If [Staple] is selected, for the total number of sheets that can be stapled, including sheet insertions and chapter pages, see "Maximum Number of Sheets You Can Staple."

NOTE
If you are copying on the sheet insertions, these sheets are included in the count of the total number of copies made. If these sheets are left blank, however, the machine's counter does not count them as copies. If you add chapter pages or tab papers, these sheets are included in the count of the total number of copies made. If you want to set both [Insert Sheets] and [Add Cover], select the same paper size. When copying on tab paper, check that the position of the tabs is correct. If [Unfinished Tab Paper Forced Output] is set to 'On', the extra amount of tab paper sheets that were not required for the job are forced out of the machine. Example: If the number of tabs is set to 5 and the machine estimates that seven sheets of tab paper are needed for the copy job, you must prepare two sets of tab paper each containing five tabs (10 total). Therefore, if the machine only uses seven tab paper sheets, three tab paper sheets will remain. Areas of images shifted outside the tab paper cannot be copied on the paper, and may cause the following copies to have black streaks or appear dirty. Example: Areas of images may shift outside the tab paper. 1 Area Shifted Out 2 Originals *3 Copies

NOTE

If you are copying on the sheet insertions, these sheets are included in the count of the total number of copies made. If these sheets are left blank, however, the machine's counter does not count them as copies.

If you add chapter pages or tab papers, these sheets are included in the count of the total number of copies made.

If you want to set both [Insert Sheets] and [Add Cover], select the same paper size.

When copying on tab paper, check that the position of the tabs is correct.

If [Unfinished Tab Paper Forced Output] is set to 'On', the extra amount of tab paper sheets that were not required for the job are forced out of the machine.

Example: If the number of tabs is set to 5 and the machine estimates that seven sheets of tab paper are needed for the copy job, you must prepare two sets of tab paper each containing five tabs (10 total). Therefore, if the machine only uses seven tab paper sheets, three tab paper sheets will remain.

Areas of images shifted outside the tab paper cannot be copied on the paper, and may cause the following copies to have black streaks or appear dirty.

Example: Areas of images may shift outside the tab paper.

*1 Area Shifted Out

*2 Originals

*3 Copies