Checking that a Fax was Sent Successfully

After sending a fax, you may want to check that the fax was sent successfully. In this case, it is recommended that you use the Job Done Notice mode.
Benefits of the Job Done Notice Mode
Job Done Notice
By using the Job Done Notice mode, you can be notified that the job was completed without checking the touch panel display of the machine.
Storing a Record of a Sent Fax
By adding the sender's e-mail address as a destination when sending a fax, you can store a record of the sent fax.
Required Condition
The Send function is available for use.
E-mail settings are specified.
Fax settings are specified.
This section describes how to register an e-mail address, and specify the settings so that when a fax is sent, a job done notice is sent to the registered e-mail address.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Registering an E-Mail Address
Job Done Notice Settings

Registering an E-Mail Address

You can perform this procedure using the touch panel display or the Remote UI.

Using the Remote UI

Using the Remote UI, you can register a destination with ease.
1.
Start your Web browser → enter the IP address of the machine in [Address].
http://<IP address of the machine>
The portal page of the Remote UI is displayed.
NOTE
If you want to confirm the IP address of the machine, press (Settings/Registration) on the control panel and follow the procedure below.
Press (Settings/Registration) → [Preferences] → [Network] → [TCP/IP Settings] → [IPv4 Settings] → [IP Address Settings].
If you cannot access the above settings, specify the proxy exclusion settings following the procedures below.
(1)
Click [Tools] on the Internet Explorer menu bar → [Internet Options] → [Connections] tab → [LAN Settings].
(2)
Select [Use a proxy server for your LAN (These settings will not apply to dial-up or VPN connections).] → click [Advanced].
(3)
Enter the IP address of the machine in [Do not use proxy server for addresses beginning with:] in the [Exceptions] area → click [OK].
If the following error messages are displayed and you cannot access the Remote UI, follow the procedures below.
Page Not Found:
(1)
Select [Tools] from the menu bar → click [Internet Options] → [General] tab → [Delete Files] for <Temporary Internet files>.
(2)
On the screen for deleting files, select [Delete all offline contents] → click [OK] → restart the Web browser → access the Remote UI again.
HTTP 404 File Not Found:
Check the IP address. Check the IP address range settings in the Network settings of the machine.
2.
Click [Address Book] → [Address List 01] on the Address List screen.
3.
Click [Register New Destination]. A screen for registering a new destination is displayed.
4.
Select [E-Mail] from the [Type] drop-down list → click [Set] Enter a name and e-mail address in the [Register New Destination: E-mail] screen.
5.
Click [OK].
The destination you entered is registered.

Using the Touch Panel Display

You can register an e-mail address from the touch panel display.
1.
Press (Settings/Registration) → [Set Destination] → [Register Destinations] → [Register New Dest.] → [E-Mail].
2.
Enter a name in [Name] → press [Next].
3.
Enter an e-mail address in [E-Mail Address] → press [OK].
4.
Press [Close] → [Close].

Job Done Notice Settings

1.
Place your originals on the platen glass or in the feeder.
2.
Press [Fax] on the Main Menu screen → [Options] → [Job Done Notice] → select the destination to send the Job Done Notice → press [OK] → [Close].
3.
Enter the destination fax number using - (numeric keys) → press [OK].
4.
Press (Start).
When the job is completed, a Job Done Notice is sent to the e-mail address registered in step 2.
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