Overview of This Function
If you press [Scan and Send] on the Main Menu screen, the Scan and Send Basic Features screen appears. The Send function enables you to scan documents and send them to specified destinations via e-mail or I-fax, save them to a file server. You can send documents to multiple destinations simultaneously using various sending methods, such as e-mail and I-fax.
You can also send a fax from [Scan and Send].
To send a fax from [Scan and Send], set <Enable Fax in Scan and Send Function> in [Display Fax Function] to 'On'. (See "Display Fax Function.")
The basic flow of operations for sending is as follows:
Scan and Send Basic Features Screen
The screen below, which appears when you select [Scan and Send] on the Main Menu screen, is called the Scan and Send Basic Features screen.
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1
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[Address Book]
Selects a destination from the Address Book.
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2
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[One-Touch]
Displays the screen for registering/specifying one-touch buttons. Press [To Remote Add. Book] to specify destinations registered in the one-touch buttons of a server machine by accessing from a client machine on the network. For more information, see "Specifying Destinations from the One-Touch Buttons of a Server Machine."
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3
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[New Destination]
Press to specify a destination is not stored in an Address Book.
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4
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[Personal Folder]
Press to specify your personal folder as the destination. For instructions on setting personal folders, see "Specifying Personal Folders." The administrator can restrict destination for file transmission to the operator's personal folder. (See "Restricting Destination for File Transmission.")
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5
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[Send to Myself]
Press to specify your own e-mail address as the destination. The administrator can restrict general users to send e-mail only to their addresses. (See "Setting Limited Destination for Sending E-Mail.")
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6
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[Cc Bcc]
Press to specify Cc or Bcc addresses. |
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7
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[Specify Destinations]
Press to display the methods for specifying destinations or the destination list. |
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8
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 You can specify the following settings:
Register Favorite Settings
Edit Favorite Settings
Register to Quick Menu (See "Quick Menu.")
Change Default Settings
Register Options Shortcuts
Register/Edit Info. for Each User
[Register/Edit Info. for Each User] appears only if you are managing users by login service, such as SSO-H. For more information, see "Authentication Method Settings for Sending Operations."
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9
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[Previous Settings]
Display to recall the last three send jobs, including the destinations, scan settings, and send settings.
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10
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[Favorite Settings]
Press to register frequently used send settings. You can also recall registered settings.
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11
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Select Colour
Press to select the colour mode.
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12
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Resolution
Specifies the resolution.
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13
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Scan Size
Press to select the size of the original.
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14
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File Format
Press to select the file format.
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15
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Shortcuts to Options
Enables you to display several shortcuts to modes in [Options]. [2-Sided Original] and [Different Size Originals] are displayed as default. (See "Assigning Shortcuts.")
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16
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[Options]
Press to select and use other modes available for scanning and sending. Set useful send functions such as sending different sized originals together or sending 2-sided originals.
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17
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Destination List
Press to display a list of destinations.
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18
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[Details]
Press to check or change the destination information selected from the destination list.
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19
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[Delete Dest.]
Press to delete a destination displayed in the destination list.
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IMPORTANT
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You must specify network settings to be able to send scanned documents to an e-mail address, I-fax address, or file server. (See "Common Communication Settings for E-Mail/I-Fax.")
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NOTE
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[Personal Folder] appears if you are managing users by login service, such as SSO-H.
[Send to Myself] appears only if you register a user's e-mail address when you are using authentication by SSO-H.
To display [Fax] when [New Destination] is selected, set <Enable Fax in Scan and Send Function> for [Display Fax Function] to 'On'. (See "Display Fax Function.")
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Address Book Screen
You can use various methods to search for destinations from the Address Book on the screen for selecting destinations. You can also search using a combination of these methods.
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1
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Specify Type of Destination drop-down list
If you press [All],
 (E-Mail),  (Fax),  (I-Fax),  (File), or  (Group) destinations for each type appear. |
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2
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[Change Address Book]
If you press [Change Address Book], you can switch the display to the [Local], [Remote], or [LDAP Server] address book. |
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3
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Address List drop-down list
Press the Address List drop-down list to display a list of Address Lists 1 to 10 or one-touch buttons. Address lists categorize the addresses stored in the Address Book.
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4
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[Other Ops.]
If you press [Other Ops.], you can register new destinations, edit destination information, and check the detailed information for registered destinations. |
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Search Initial Letter button
Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.
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6
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[Search by Name]
If you press [Search by Name], a pop-up screen for refining the address book appears. You can further refine the search by entering multiple consecutive characters, starting with the first character of the destination name. You can also refine the addresses displayed by using the [Keyboard] to enter multiple letters.
 [ABC] - [Sym]
Displays the characters you can enter. The range of letters or the symbols you can enter appear.
[Keyboard]
Displays the keyboard on the touch panel display.
[Clear]
Press to delete all of the text entered.
[Backspace]
Press to delete the last letter entered.
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NOTE
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[Search by Name] can be used with both the Local Address Book and Remote Address Book.
Press [Search by Name] again to close the screen for refining the address book and return to the previous screen.
If you select [All], destinations registered in one-touch buttons also appear. However, you cannot delete destinations registered in one-touch buttons. For instructions on deleting one-touch buttons, see "Storing/Editing/Deleting One-Touch Buttons."
To cancel a selected destination, select the destination again.
To display [Access No.], set [Manage Address Book Access Numbers] to 'On'.(See "Managing the Address Book with Access Numbers.")
To display the fax destination, set <Enable Fax in Scan and Send Function> for [Display Fax Function] to 'On'. (See "Display Fax Function.")
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