Setting the Department ID Management on the Printer Driver

Setting the Department ID Management enables you to perform user authentication from the machine.
Benefits of Using Department ID Management
Cost Management
You can manage the printing cost for each group.
Print Log Management
You can manage the print log for each group.
Required Condition
The printer driver is installed.
Canon Driver Information Assist Service is installed. (For details, see the Printer Driver Installation Guide.)
You are logged in as the administrator.
This section describes how to set the Department ID Management on the machine and print from the computer.
The screens may differ, depending on the model of the machine and on attached optional products.
The appearance of the screens may differ from the ones you actually see, depending on the version of your operating system.
Follow the procedures below.
Settings on the Machine
Printing Documents from a Computer

Settings on the Machine

1.
Press (Settings/Registration) → [Management Settings] → [User Management] → [Department ID Management].
2.
Press [On] → [Register PIN].
If you do not want to set a PIN, proceed to step 1 of "Printing Documents from a Computer."
3.
Press [Reg.].
4.
Use - (numeric keys) to enter the Department ID and PIN.
Press [Dept. ID] → enter the Department ID.
Press [PIN] → [PIN] → enter the PIN.
Press [Confirm] → enter the same number to confirm the PIN → press [OK].
You cannot register a Department ID or PIN with only zeros as the number, such as '0' or '00'. If you enter a number that begins with zeros, the leading zeros are ignored. For example, if '02' or '002' is entered, '0000002' is stored.
NOTE
If you make a mistake when entering a number, press (Clear) to clear the entire number.
If you do not want to set a PIN, you can use the machine by entering only the Department ID.
5.
Press [OK] → [OK].
NOTE
If you select [On] in step 2 of "Settings on the Machine," the Department ID Management is set.

Printing Documents from a Computer

If You Are Using Windows:

1.
For Windows XP, select [Start] → [Printers and Faxes] (or [Start] → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes]). For Windows Vista, click [] (Start) → select [Control Panel] → [Printers]. For Windows 7, click [] (Start) → [Devices and Printers]. For Windows 8, place the cursor on the top right (bottom right) of the desktop → select [Settings] → [Control Panel] → [View devices and printers] for [Hardware and Sound].
For Windows Vista
For Windows 7
2.
In the [Printers] folder (or the [Printers and Faxes] folder), right-click the printer icon of the printer you want to specify printer settings for → click [Properties].
The printer driver properties dialog box is displayed.
3.
Click the [Device Settings] tab.
The [Device Settings] tab is displayed.
4.
Select [Department ID Management] → click [Settings].
The [Department ID/PIN Settings] dialog box is displayed.
5.
Select [Allow PIN Setting] → enter the Department ID and PIN that you registered in step 4 of "Settings on the Machine."
NOTE
Click [Verify] to connect to the printer to check whether the registered Department ID and PIN are correct.
Select [Confirm Department ID/PIN When Printing] to set the information stored in the device and the timing for authentication.
6.
Click [OK].
The [Department ID/PIN Settings] dialog box is closed.
7.
Click [OK].
The printer driver properties dialog box is closed.
8.
Print the document using the printer driver with Department ID Management set.
The machine counts the number of prints for each department.

For Mac

1.
From the [File] menu of the application software you are using to print the document, select [Print].
The [Print] dialog box is displayed.
2.
Select the printer to use → select the [Special Features] panel.
The [Special Features] panel is displayed.
NOTE
The appearance of the screen may differ from the one you actually see, depending on the type and version of the printer driver and the application software you are using.
3.
On the [Special Features] panel, select [Department ID Management] → click [Settings].
The [Department ID/PIN Settings] dialog box is displayed.
4.
In the [Department ID/PIN Settings] dialog box, set the Department ID and PIN that you registered in step 4 of "Settings on the Machine."
NOTE
Enter eight characters or less (0 to 9, a to z, A to Z) for [Department ID].
Enter seven numerals or less (0 to 9999999) for [PIN], or leave it blank.
5.
Click [OK].
The [Department ID/PIN Settings] dialog box is closed.
6.
Click [Print].
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