Sharing Sent Fax Documents in the Advanced Space

By adding the Advanced Space as a destination when sending a fax document, you can check the document after it has been sent.
Benefits of Using the Scan and Store Function when Sending Fax Documents
Fax documents can be sent not only to the destination fax number, but also to the Advanced Space for future reference.
By specifying a shared folder in the Advanced Space as the fax destination, multiple users can check the fax sent document.
Required Condition
Network settings are set.
The Fax function is available for use.
NOTE
The following settings are required to use the Shared Space of the Advanced Space.
[Use SMB Server] is set to 'On'.
(1)
Press → [Preferences] → [Network] → [SMB Server Settings].
(2)
Set [Use SMB Server] to 'On' → press [OK].
[Open to Public] is set to [By SMB].
(1)
Press → [Function Settings] → [Store/Access Files] → [Advanced Space Settings] → [Open to Public].
(2)
Select [By SMB] → press [OK].
[Prohibit Writing from External] is set to 'Off'.
(1)
Press → [Function Settings] → [Store/Access Files] → [Advanced Space Settings] → [Prohibit Writing from External].
(2)
Select [Off] → press [OK].
This section describes the procedure for sending fax documents to the Shared Space of an Advanced Space which is opened externally by SMB, enabling multiple users to view sent documents.
The screens may differ, depending on the model of the machine and the optional products available for use.
Follow the procedures below.
Creating a Folder for Sent Fax Documents in the Advanced Space
Registering the Address of the Folder for Sent Fax Documents in the Address Book
Sending a Fax
Viewing a Sent Fax Document

Creating a Folder for Sent Fax Documents in the Advanced Space

1.
Press [Scan and Store] on the Main Menu screen.
2.
Press [Advanced Space].
3.
Select [Shared Space].
4.
Press [Folder Operations].
5.
Press [Create Folder].
6.
Enter 'FAX' for the folder name → press [OK].
A new folder is created.

Registering the Address of the Folder for Sent Fax Documents in the Address Book

1.
Press  → [Set Destination] → [Register Destination] → [Register New Dest.].
2.
Press [File].
3.
Press the Protocol drop-down list → select [Windows (SMB)] as the send protocol → enter [Name], [Host Name], and [Folder Path] of the folder for sent fax documents you created in the Advanced Space.
Enter "\\<IP address of the machine>\share" for [Host Name].
Enter "\FAX" for [Folder Path].
4.
Press [Next] → [OK] → [Close] → [Close].
The address of the folder you created for sent fax documents is registered in the Address Book.

Sending a Fax

1.
Place your original in the feeder or on the platen glass → press [Scan and Send] on the Main Menu screen.
NOTE
If the Main Menu screen is not displayed, press .
2.
Press [Address Book].
3.
Select the desired destinations → press [OK].
Select the destination to send the fax document to and the folder for sent fax documents in the Advanced Space as the destinations.
4.
Press .

Viewing a Sent Fax Document

You can access the folder for sent fax documents in the Advanced Space of the machine from a computer.
This section uses Windows 7 as an example.
1.
Click [Start] → [All Programs] → [Accessories] → [Windows Explorer] → enter the following path for <Address>. (Case sensitive.)
\\<IP address of this machine>
2.
Open the [share] in the Advanced Space.
3.
Open the [FAX] folder.
4.
Open and check the fax document.

Reference Information

Loopback Address
To send to the Advanced Space of a machine from the same machine, it is recommended that you specify a loopback address (an address that indicates the machine on the network). Specify the loopback address as follows:
Using an IP address (IPv4 format):
127.0.0.1
Using an IP address (IPv6 format):
[::1]
Using a host name:
localhost
If you specify a loopback address, you can use the following functions:
You can use the URI sending function to notify a user via e-mail that a file has been saved. For details, see "Specifying the URI TX Settings."
You can save to the Advanced Space even if [Prohibit Writing from External] is set to 'On' in [Function Settings] (Settings/Registration).
08KL-246