Specifying LDAP Server Authentication (E-mail/Shared Folder/File Server)
To restrict sending of faxes and e-mail or saving to shared folders/file servers, set authentication by LDAP server. Combining this with department ID management allows you to implement more robust security.
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Start the Remote UI and log on in System Manager Mode. Starting Remote UI
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Click [Settings/Registration].
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Click [Security Settings] 
[Authentication Settings for Send Function].
[Authentication Settings for Send Function].
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Click [Edit...].
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Select the [Display Authentication Screen When Sending Operation Starts] check box.
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Specify required settings and click [OK].
Select the check box for [Display Confirmation Screen When Logging Out] to display a confirmation screen for logging out.
E-Mail Sending Settings
[E-Mail Sending]
Set whether to restrict sending of e-mail. Selecting [Only Allow Sending to Myself] allows e-mail to be sent only to an authenticated user address.
[Authentication Method]
Set this if [Allow] or [Only Allow Sending to Myself] are selected for [E-Mail Sending].
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[Display the authentication screen using the same user name as when the sending operation started]
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Select when authenticating for each send with the user name set on the LDAP server.
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[Display the authentication screen without any authentication information]
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Select when entering the user name and password to authenticate for each send with information set on the LDAP server.
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[Use device-specific authentication information and do not display the authentication screen]
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Select when authenticating with the user name and password set in e-mail settings on the machine.
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[Specify Authentication User Destination as Sender]
Select the check box to allow the authenticated user e-mail address to be set as the sender.
File Sending Settings
[File Sending]Set whether to allow saving to shared folders and file servers. Select [Only Allow Sending to Myself or Specified Folder] to allow saving of data only to your own address or a specified folder.
[When Sending File to Destination Registered in Address Book]Set when [Allow] is selected for [File Sending Settings] and you are sending to an address registered in the Address Book.
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[Display the authentication screen using the same authentication information as when the sending operation started]
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Select when authenticating for each send with the user name set on the LDAP server.
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[Display the authentication screen without any authentication information]
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Select when entering the user name and password to authenticate for each send with information set on the LDAP server.
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[Use the authentication information from the address book and do not display the authentication screen]
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Select when authenticating with the user name and password set in the Address Book.
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[When Sending File to Myself]Set when [Allow] or [Only Allow Sending to Myself] is selected for [File Sending Settings] and you are sending to a folder assigned to the user set on the LDAP server.
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[Use the same authentication information as when the sending operation started]
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Select when authenticating with the user name set on the LDAP server. To display an authentication screen, select the check box for [Display Authentication Screen].
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[Display the authentication screen without any authentication information]
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Select when entering the user name and password to authenticate for each send with information set on the LDAP server.
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[Specify Destination Folder]
Set when specifying an address or folder other than a folder assigned to the user set on the LDAP server.
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[Host Name]
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Enter a host name for the LDAP server up to 120 characters in length.
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[Folder Path]
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Enter up to 120 characters. To add the user name (up to 120 characters) set on the LDAP server to the folder name, select the check box for [Add User Name].
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Fax Sending Settings
[Fax Sending]
Set whether to allow sending of faxes.