Overview of This Function

There are two types of Fax/I-Fax Inbox: the Memory RX Inbox and Confidential Fax Inbox. You can use both inboxes to store files received by Fax and I-Fax. The Memory RX Inbox also contains the Divided Data RX Inbox.

Optional products are required to use the Fax functions. For information on the optional products required to use this function, see "Optional Products Required for Each Function." The explanations of procedures in this category assume that the Super G3 FAX Board is attached.

Memory RX Inbox

The Memory RX Inbox is an inbox for storing files received by Fax and I-Fax. Files received by Fax and I-Fax are stored in the Memory RX Inbox without being printed. You can print or send the stored files whenever necessary.

Divided Data RX Inbox

I-fax files received as divided data are saved in the Divided Data RX Inbox, and combined together as one file.

Confidential Fax Inboxes

If a file received through Fax/I-Fax matches the specified forwarding conditions, it is stored in the Confidential Fax Inbox. You can print the stored file whenever necessary using the desired settings.

The basic flow of operations for sending and receiving files using the Memory RX Inbox or Confidential Fax Inbox is as follows:

Memory RX Inbox Screen

You can select either the Memory RX Inbox or Divided Data RX Inbox from the Memory RX Inbox screen.

Displays a list of the fax/I-fax files received in the Memory RX Inbox.

1	Select All (Max 32 Files)/Clear Selection Press to select all of the files in the inbox. If you select a file, this key changes to [Clear Selection].
2	[Details] Press to check the detailed information for the file.
3	[Display Image] Press to view the contents of the selected file.
4	[Delete] Press to delete the file.
5	<Fax Memory Lock> Press to turn the Fax Memory Lock mode 'On' or 'Off' for the Memory RX Inbox.
6	[Print] Press to print the file.
7	[Send] Press to specify the destination and other send settings.
8	<I-Fax Memory Lock> Press to turn the I-Fax Memory Lock mode 'On' or 'Off' for the Memory RX Inbox.

Display this screen when you want to send a file stored in the Memory RX Inbox. You can specify a destination, and set other useful send features.

1	[Address Book] Press to search and select a destination using the Address Book (Local Address Book, Remote Address Book, or LDAP Server).
2	[One-Touch] Displays the screen for registering/specifying one-touch buttons. Press [To Remote Add. Book] to specify destinations registered in the one-touch buttons of a server machine by accessing from a client machine on the network. For more information, see "Specifying Destinations from the One-Touch Buttons of a Server Machine."
3	[New Destination] Press to specify a destination not stored in an Address Book.
4	File Format Press to select the file format.
5	[Delete File After Sending] Press to automatically delete the file after sending is complete.
6	[Options] Press to set useful send functions.
7	[Cc Bcc] Press to specify Cc or Bcc addresses.
8	[Specify Destinations] Press to display the methods for specifying destinations or the destination list.
9	[Send to Myself] Press to specify your own e-mail address as the destination. In addition, administrators can limit general users so that they may only use [Send to Myself] when sending an e-mail. (See "Setting Limited Destination for Sending E-Mail.")
10	[Personal Folder] Press to specify your personal folder as the destination. For more information on specifying personal folders, see "Specifying Personal Folders." In addition, administrators can limit general users so that they may only use [Personal Folder] when sending files. (See "Restricting Destination for File Transmission.")
11	Destination List Display a list of destinations.
12	[Start Sending] Press to start sending.
13	[Delete Dest.] Press to delete a destination displayed in the destination list.
14	[Details] Press to check or change the destination information selected from the destination list.

You can check the divided data being received by the machine.

1	[Divided Data List] Press to check the details of the divided data.
2	[Delete] Press to delete the file.
3	[Print When Deleted] Press to automatically print the divided data when it is deleted.

Confidential Fax Inbox Screen

Displays a list of the Confidential Fax Inboxes.

A list of the received files in the selected Confidential Fax Inbox appears.

1	[Details] Press to check the detailed information for the file.
2	[Display Image] Press to view the contents of the selected file.
3	[Delete] Press to delete the file.
4	[Print] Press to print the file.

IMPORTANT
If colour image files are attached to an I-fax document, you cannot receive the I-fax document. In this case, Error Code #821 appears on the details screen of the job log on the Status Monitor/Cancel screen, and is included in various reports such as the Communication Management Report. (See "List of Error Codes without Messages.") You cannot store any more files in the Fax/I-Fax Inbox in the cases described below. (These numbers may vary depending on the remaining capacity of the hard disk.) When a total of 2,000 files or images are stored in the Mail Box and Fax/I-Fax Inbox When a total of 6,000 pages of files or images are stored in the Mail Box and Fax/I-Fax Inbox

IMPORTANT

If colour image files are attached to an I-fax document, you cannot receive the I-fax document. In this case, Error Code #821 appears on the details screen of the job log on the Status Monitor/Cancel screen, and is included in various reports such as the Communication Management Report. (See "List of Error Codes without Messages.")

You cannot store any more files in the Fax/I-Fax Inbox in the cases described below. (These numbers may vary depending on the remaining capacity of the hard disk.)

When a total of 2,000 files or images are stored in the Mail Box and Fax/I-Fax Inbox

When a total of 6,000 pages of files or images are stored in the Mail Box and Fax/I-Fax Inbox

NOTE
If image files attached to received I-fax documents are not compatible with this machine, the machine does not process (print, forward, or store) these files. The files are deleted instead. In this case, the names of the deleted files and the message <No programs can process the file attachment.> are printed with the text of the received I-fax. We recommend you delete unwanted files and image data from your Fax/I-Fax Inbox to make space for storing new files. [Send to Myself] is displayed if the user's e-mail address is registered when using User Authentication. [Personal Folder] is only displayed when user management is performed using a login service such as User Authentication.

NOTE

If image files attached to received I-fax documents are not compatible with this machine, the machine does not process (print, forward, or store) these files. The files are deleted instead. In this case, the names of the deleted files and the message <No programs can process the file attachment.> are printed with the text of the received I-fax.

We recommend you delete unwanted files and image data from your Fax/I-Fax Inbox to make space for storing new files.

[Send to Myself] is displayed if the user's e-mail address is registered when using User Authentication.

[Personal Folder] is only displayed when user management is performed using a login service such as User Authentication.