Registering a Personal Button/Shared Button

The number of Personal and Shared buttons that can be registered is as follows:

Personal button: Each user can register a maximum of 8 buttons (maximum total of 1,600 buttons per machine)

Shared button: A maximum of 8 buttons per machine

Press the function button that you want to register → specify the settings to register.

For example, if you want to scan two-sided originals and send the document as a Compact PDF via e-mail to your client:

Press [Scan and Send].

If the desired function is not displayed on the Main Menu screen, press [Show All].

NOTE
For information on the Scan and Send function, see "Scan and Send." If you are using the imageRUNNER ADVANCE C3320, optional products are required to use the Scan and Send function. For information on the optional products required to use this function, see "Optional Products Required for Each Function."

Select [New Destination].

Press [E-Mail].

Enter your client's e-mail address → press [OK] → [OK].

Press the file format button.

Press [PDF] for <File Format> → [Set Details].

Press [Compact] → [OK]→ [OK].

Press [Options] → [2-Sided Original].

Select the type of two-sided original → press [OK] → [Close].

Press

Press [Register to Quick Menu].

IMPORTANT
If you select [Device Login Auth. Info.] for [Info. Used for File TX/Browsing Auth.] in [Function Settings] (Settings/Registration), a password for a file destination is not stored in a personal button or a shared button in the Quick Menu. For more information on settings for [Info. Used for File TX/Browsing Auth.], see "Specifying Authentication Method for File Server."

NOTE
You can select whether to include the following password when registering settings in a Personal button or Shared button in the Quick Menu: A password required to access to the file server when registering a file destination If you want to recall the registered button without entering a password, include a password when registering. If you want to set password in the settings stored in the registered button, as you often import settings in a Personal button or Shared button to another machine and you want to prevent users from pretending to be other users, exclude a password when registering.

NOTE

You can select whether to include the following password when registering settings in a Personal button or Shared button in the Quick Menu:

A password required to access to the file server when registering a file destination

If you want to recall the registered button without entering a password, include a password when registering.

If you want to set password in the settings stored in the registered button, as you often import settings in a Personal button or Shared button to another machine and you want to prevent users from pretending to be other users, exclude a password when registering.

Press [Next].

Specify the recall settings for the button to register → press [Next].

If you select [On], when the registered button is recalled, the confirmation dialog box for the settings is displayed. For more information on the confirmation dialog box for the settings, see "Recalling a Personal Button/Shared Button."

If you select [On], operations registered in the button start without confirmation of settings when you press the registered button. You do not have to press

(Start) to start the job.

Select [Personal] or [Shared] → select the button you want to register → press [Next].

Enter a button name and comment.

Press [Name] → enter a name → press [OK].

Press [Comment] → enter a comment → press [OK].

Press [OK] → [Close].

If you want to change the name or comment, press [Rename].

NOTE
The number of Personal buttons that can be registered may be fewer than the maximum, depending on the memory usage of the Quick Menu function. For instructions on using a Personal button/Shared button, see "Recalling a Personal Button/Shared Button." If authentication is not set, the Personal buttons are not displayed.