Registering the Unit's Name for E-Mail/I-Fax

You can register the unit name for e-mail and I-fax documents.

Your name or company name must be registered as the unit name (a department name is optional).

The registered unit name is used as the e-mail address display name, in the format "unit name <e-mail address>".

Press

(Settings/Registration).

Press [Function Settings] → [Send] → [E-Mail/I-Fax Settings].

Press [Register Unit Name].

Enter a name → press [OK].

NOTE
You can enter up to 24 characters for the unit name. If the unit name is comprised of only ASCII characters, the name is enclosed with double quotation marks (") in the From field on the machine that receives e-mail/I-faxes. If characters other than ASCII characters are used, the unit name is not enclosed with double quotation marks (").

NOTE
If the Local Device Authentication user authentication system of User Authentication is set as the login service and you are sending an e-mail message: The e-mail address registered for the user in the Local Device Authentication user authentication system of User Authentication is displayed in the From field on the recipient's machine, instead of the e-mail address registered in the Device Information settings for this machine. (See "Managing User Information.") The e-mail address registered in Device Information settings is displayed in the From field on the I-fax recipient's machine. The e-mail address of the registered for the user in the Local Device Authentication user authentication system of User Authentication appears in the Sender field. (See "Managing User Information.") If you have set the Server Authentication user authentication system of User Authentication as the login service (including when performing Server Authentication with the 'Server Authentication + Local Device Authentication' user authentication system) and you are sending an e-mail message: The e-mail address registered for login users on the Server Authentication or iW Accounting Manager is displayed in the From field on the recipient's machine, instead of the e-mail address registered in the Device Information settings for this machine. (See "Setting the User Authentication Function Environment" and "Registering/Editing User Data for Active Directory Authentication.") The e-mail address registered in the Device Information settings for this machine is displayed in the From field. The e-mail address registered for login users on the Server Authentication or iW Accounting Manager appears in the Sender field on the recipient's machine. (See "Setting the User Authentication Function Environment" and "Registering/Editing User Data for Active Directory Authentication.") If you set [Set Authentication User Destination to Sender] in [Function Settings] (Settings/Registration) to 'On', the e-mail address registered for the login user is displayed as the sender's name in the From field for the recipient, regardless of the login service being used. If you set this mode to 'Off', the address registered in the Device Information settings is displayed instead. For instructions on registering your machine's e-mail address, see "Registering an E-Mail Address."

NOTE

If the Local Device Authentication user authentication system of User Authentication is set as the login service and you are sending an e-mail message:

The e-mail address registered for the user in the Local Device Authentication user authentication system of User Authentication is displayed in the From field on the recipient's machine, instead of the e-mail address registered in the Device Information settings for this machine. (See "Managing User Information.")

The e-mail address registered in Device Information settings is displayed in the From field on the I-fax recipient's machine. The e-mail address of the registered for the user in the Local Device Authentication user authentication system of User Authentication appears in the Sender field. (See "Managing User Information.")

If you have set the Server Authentication user authentication system of User Authentication as the login service (including when performing Server Authentication with the 'Server Authentication + Local Device Authentication' user authentication system) and you are sending an e-mail message:

The e-mail address registered for login users on the Server Authentication or iW Accounting Manager is displayed in the From field on the recipient's machine, instead of the e-mail address registered in the Device Information settings for this machine. (See "Setting the User Authentication Function Environment" and "Registering/Editing User Data for Active Directory Authentication.")

The e-mail address registered in the Device Information settings for this machine is displayed in the From field. The e-mail address registered for login users on the Server Authentication or iW Accounting Manager appears in the Sender field on the recipient's machine. (See "Setting the User Authentication Function Environment" and "Registering/Editing User Data for Active Directory Authentication.")

If you set [Set Authentication User Destination to Sender] in [Function Settings] (Settings/Registration) to 'On', the e-mail address registered for the login user is displayed as the sender's name in the From field for the recipient, regardless of the login service being used. If you set this mode to 'Off', the address registered in the Device Information settings is displayed instead.

For instructions on registering your machine's e-mail address, see "Registering an E-Mail Address."