Automatically Forwarding Received Facsimile

You can set the machine to automatically forward received fax to another destination. For example, you can set the machine to automatically forward the fax for an employee working at another location to the appropriate location.

Benefits from Automatic Forwarding

You can easily prevent failing to forward from human error. It is also effective in preventing failing to view because you can send a notice to an e-mail along with the forwarding.

Required Condition

NOTE
Fax can be used.
Every Tuesday, director A from office A works at office B for the entire day. This section describes how to set the machine to automatically forward fax sent to office A on Tuesday to office B where director A works. Then, print the list of forwarding settings to check that the settings are correct.
Follow the procedures below.

Registering the Fax Number for Office B

Setting the Forwarding Condition

Registering the Fax Number for Office B

1.
Follow the procedure below to set the items on the Settings/Registration screen.
Press (Settings/Registration).
Press [Set Destination] → [Register Destinations] → [Register New Dest.].
2.
Select [Fax].
3.
Follow the procedure below to enter the name of the fax.
Press [Name].
Enter 'Office B' → press [Next].
Press [Next].
4.
Enter the fax number for Office B.

Setting the Forwarding Condition

5.
Follow the procedure below to set the items on the Settings/Registration screen.
Press (Settings/Registration).
Press [Function Settings] → [Receive/Forward] → [Common Settings].
Press [Forwarding Settings].
6.
Press [Register].
7.
Follow the procedure below to enter the name for the forwarding condition.
Press [Condition Name].
Enter the name for the condition to set → press [OK].
8.
Press [Conditions] → press the <Receive Method> drop-down list → select [Fax: Line Shared].
All of the fax received by office A will be forwarded.
9.
Press [OK].
10.
Press [Forwarding Destination] → [Address Book].
11.
Select the fax number for the office B registered in step 2 → press [OK] → [Next].
12.
Press [Specify Fwd Time] → [Specify Period] → [Add].
13.
Press the <Start Time> drop-down list → select [Monday].
14.
Press → enter '1700'.
The forwarding condition is effective from 5 pm on Monday, which is the time that director A leaves office A. Fax received from this time is forwarded to office B.
15.
Press the <End Time> drop-down list → select [Tuesday].
16.
Press → enter '1700'.
The forwarding condition is not effective from 5 pm on Tuesday, which is the time that director A leaves office B. From this time, fax received by office A is not forwarded to office B.
17.
Press [OK] repeatedly until the forwarding settings screen appears.
18.
Select the registered forwarding condition → press [Validate/Invalidate].
The registered forwarding condition is effective, and during the specified time period, fax received by office A are forwarded to office B.

Reference Information

Forwarding Done Notice

On the register forwarding condition screen, press [Forwarding Done Notice] and register e-mail to receive an e-mail notice indicating that the forwarding was completed.
If you select [Notice Only for Errors], e-mail notice is sent only when the forwarding was not correctly completed.

Print List

You can print out the content of the forwarding settings.
1. Follow the procedure below to set the items on the Settings/Registration screen.
Press (Settings/Registration).
Press [Function Settings] → [Receive/Forward] → [Common Settings].
Press [Forwarding Settings].
2. Select the forwarding condition to print → press [Other Operations].
3. Press [Print List].
A confirmation screen is displayed.
4. Press [Yes].
A list of the forwarding settings is printed.