Encrypting PDF Files

This mode enables you to encrypt PDF files that you send to an e-mail address or file server for enhanced security.
If you set a password for a PDF file, only users who enter the correct password can open, edit, or print the file.

For information on the optional products required to use this function, see "Optional Products Required for Each Function."

IMPORTANT
This mode can be used only if an e-mail address or file server is specified as the destination. If you specify an I-fax address or mail box as the destination, you cannot send the job as an encrypted PDF file.

Press

(Main Menu)→ [Scan and Send] → specify the destination → press the file format button.

Select [PDF] → press [Encrypt].

Specify each setting.

Encryption Level	Select the PDF version to set the encryption level for. You can select one of the following: [Acrobat 3.0 or Later/40-bit RC4] [Acrobat 6.0 or Later/128-bit RC4] [Acrobat 7.0 or Later/128-bit AES] [Acrobat 9.0 or Equivalent/256-bit AES]* [Acrobat 10.0 or Equivalent/256-bit AES] * Appears only if you select [Acrobat 9.0 or Equivalent] in [256-bit AES Settings for Encrypted PDF] in [Function Settings] (Settings/Registration). (See "Changing the PDF Encryption Level from Acrobat 10.0 or Equivalent to Acrobat 9.0 or Equivalent.")
Password Required to Open a Document	Select this key to set a password for opening the stored file.
Password to Open a Doc.	Set the password required for opening the document.
Password Required to Change Permiss.	Select this key to set a password for printing or editing the scanned PDF. If you select this key, you can specify the settings such as <Allow Printing>, <Allow Changes>, and [Enable Accessibility, Copy, Extraction of Image/Text].
Permission Password	Set the permission password for the document.
Allow Printing	[Do Not Allow]: Printing is not allowed. Even if you select [Do Not Allow], the file can be printed if it is opened with the permission password in Adobe Acrobat 5 or earlier. [Allow (Low Res. Only)]: Only low-resolution printing is allowed. (Appears only if you select [Acrobat 6.0 or Later/128-bit RC4], [Acrobat 7.0 or Later/128-bit AES], [Acrobat 9.0 or Equivalent/256-bit AES], or [Acrobat 10.0 or Equivalent/256-bit AES].) [Allow]: Printing is allowed.
Allow Changes	[Do Not Allow]: Changing of files is not allowed. [Insert, Delete, or Rotate Pages]: Inserting, deleting, and rotating pages are allowed. (Appears only if you select [Acrobat 6.0 or Later/128-bit RC4], [Acrobat 7.0 or Later/128-bit AES], [Acrobat 9.0 or Equivalent/256-bit AES], or [Acrobat 10.0 or Equivalent/256-bit AES].) [Signature Field Signing]: Adding digital signatures is allowed if there is already a signature field in the PDF. (Appears only if you select [Acrobat 6.0 or Later/128-bit RC4], [Acrobat 7.0 or Later/128-bit AES], [Acrobat 9.0 or Equivalent/256-bit AES], or [Acrobat 10.0 or Equivalent/256-bit AES].) [Commenting and Signature Field Signing]: Adding comments, and adding a digital signature to a signature field (if there is already a signature field in the PDF) are allowed. [Changes but Add Comments/Extract Pages]: Changes to the document are allowed, except for adding comments and extracting pages. (Appears only if you select [Acrobat 3.0 or Later/40-bit RC4].) [Changes but Extract Pages]: Changing of files except for extracting pages is allowed.
Enable Accessibility, Copy, Extraction of Image/Text	Select this to allow copying of images and page extraction for the scanned file. In addition, it also has a function for reading aloud text inside a document for the visually impaired. (Appears only if you select [Acrobat 3.0 or Later/40-bit RC4].) If you select [Acrobat 6.0 or Later/128-bit RC4], [Acrobat 7.0 or Later/128-bit AES], [Acrobat 9.0 or Equivalent/256-bit AES], or [Acrobat 10.0 or Equivalent/256-bit AES], [Enable Copying and Extraction of Images/Text] and [Enable Access for the Visually Impaired] are displayed, and you can set these settings separately.

IMPORTANT
If you did not enter a password in [Password to Open a Doc.] or [Permission Password], enter the password in the screen that appears when you press (Start). You can store the settings for encrypted PDF files in your Favorite Settings. If you do not want to set [Password to Open a Doc.] and [Permission Password] in [Favorite Settings], leave the passwords blank. If you recall Encrypted PDF settings from [Previous Settings], the password is not recalled, and [Password to Open a Doc.] and [Permission Password] become blank. You cannot set the same password for both [Password to Open a Doc.] and [Permission Password]. Even if you set restrictions for a PDF file with [Permission Password], some of the restrictions may be ignored if the reader opens the PDF with certain software.

IMPORTANT

If you did not enter a password in [Password to Open a Doc.] or [Permission Password], enter the password in the screen that appears when you press

(Start).

You can store the settings for encrypted PDF files in your Favorite Settings. If you do not want to set [Password to Open a Doc.] and [Permission Password] in [Favorite Settings], leave the passwords blank.

If you recall Encrypted PDF settings from [Previous Settings], the password is not recalled, and [Password to Open a Doc.] and [Permission Password] become blank.

You cannot set the same password for both [Password to Open a Doc.] and [Permission Password].

Even if you set restrictions for a PDF file with [Permission Password], some of the restrictions may be ignored if the reader opens the PDF with certain software.

NOTE
[Acrobat 9.0 or Equivalent/256-bit AES] for <Encryption Level> appears only if you select this item for [256-bit AES Settings for Encrypted PDF] in [Function Settings] (Settings/Registration). (See "Changing the PDF Encryption Level from Acrobat 10.0 or Equivalent to Acrobat 9.0 or Equivalent.") Adobe Acrobat 6.0 or later is required for opening PDF files whose encryption level is set to [Acrobat 6.0 or Later/128-bit RC4]. Adobe Acrobat 7.0 or later is required for opening PDF files whose encryption level is set to [Acrobat 7.0 or Later/128-bit AES]. Adobe Acrobat 9.0 or later is required for opening PDF files whose encryption level is set to [Acrobat 9.0 or Equivalent/256-bit AES]. Adobe Acrobat 10.0 or later is required for opening PDF files whose encryption level is set to [Acrobat 10.0 or Equivalent/256-bit AES]. If you set [Password Required to Open a Document], the encrypted PDF files cannot be opened without entering the password. If you set [Password Required to Change Permiss.], the encrypted PDF files cannot be printed or edited without entering the password. To set digital signatures when [Password Required to Change Permiss.] is set, set [Allow Changes] to [Changes but Extract Pages].

NOTE

[Acrobat 9.0 or Equivalent/256-bit AES] for <Encryption Level> appears only if you select this item for [256-bit AES Settings for Encrypted PDF] in [Function Settings] (Settings/Registration). (See "Changing the PDF Encryption Level from Acrobat 10.0 or Equivalent to Acrobat 9.0 or Equivalent.")

Adobe Acrobat 6.0 or later is required for opening PDF files whose encryption level is set to [Acrobat 6.0 or Later/128-bit RC4].

Adobe Acrobat 7.0 or later is required for opening PDF files whose encryption level is set to [Acrobat 7.0 or Later/128-bit AES].

Adobe Acrobat 9.0 or later is required for opening PDF files whose encryption level is set to [Acrobat 9.0 or Equivalent/256-bit AES].

Adobe Acrobat 10.0 or later is required for opening PDF files whose encryption level is set to [Acrobat 10.0 or Equivalent/256-bit AES].

If you set [Password Required to Open a Document], the encrypted PDF files cannot be opened without entering the password.

If you set [Password Required to Change Permiss.], the encrypted PDF files cannot be printed or edited without entering the password.

To set digital signatures when [Password Required to Change Permiss.] is set, set [Allow Changes] to [Changes but Extract Pages].

Press [OK].

NOTE
If I-fax or mail box destinations are specified, after you press (Start) a message appears indicating that the send job was cancelled. Press [OK] → check the destinations.

NOTE
You cannot set encrypted PDF files in the following cases: If [Auto (OCR)] is set to 'On' (See "File Name.") If [Format PDF to PDF/A] is set to 'On' (See "Formatting PDF Files to PDF/A.")