Registering a Personal Button/Shared Button

The number of Personal and Shared buttons that can be registered is as follows:

Personal button: Each user can register a maximum of 8 buttons (maximum total of 1,600 buttons per machine)

Shared button: A maximum of 8 buttons per machine

Press the function button that you want to register → specify the settings to register.

For example, if you want to scan two-sided originals and send the document as a Compact PDF via e-mail to your client:

Press [Scan and Send].

If the desired function is not displayed on the Main Menu screen, press [Show All].

NOTE
For information on the Scan and Send function, see "Scan and Send."

Select [New Destination].

Press [E-Mail].

Enter your client's e-mail address → press [OK] → [OK].

Press the file format button.

Press [PDF] for <File Format> → [Set Details].

Press [Compact] → [OK]→ [OK].

Press [Options] → [2-Sided Original].

Select the type of two-sided original → press [OK] → [Close].

Press

Press [Register to Quick Menu].

IMPORTANT
If you select [Device Login Auth. Info.] for [Info. Used for File TX/Browsing Auth.] in [Function Settings] (Settings/Registration), a password for a file destination is not stored in a personal button or a shared button in the Quick Menu. For more information on settings for [Info. Used for File TX/Browsing Auth.], see "Specifying Authentication Method for File Server."

NOTE
You can select whether to include the following passwords when registering settings in a Personal button or Shared button in the Quick Menu: A password required to access to the file server when registering a file destination A password required to login to the Rights Management Server when generating a PDF file compatible with the Rights Management Server If you want to recall the registered button without entering a password, include a password when registering. If you want to set password in the settings stored in the registered button, as you often import settings in a Personal button or Shared button to another machine and you want to prevent users from pretending to be other users, exclude a password when registering.

NOTE

You can select whether to include the following passwords when registering settings in a Personal button or Shared button in the Quick Menu:

A password required to access to the file server when registering a file destination

A password required to login to the Rights Management Server when generating a PDF file compatible with the Rights Management Server

If you want to recall the registered button without entering a password, include a password when registering.

If you want to set password in the settings stored in the registered button, as you often import settings in a Personal button or Shared button to another machine and you want to prevent users from pretending to be other users, exclude a password when registering.

Press [Next].

Specify the recall settings for the button to register → press [Next].

If you select [On], when the registered button is recalled, the confirmation dialog box for the settings is displayed. For more information on the confirmation dialog box for the settings, see "Recalling a Personal Button/Shared Button."

If you select [On], operations registered in the button start without confirmation of settings when you press the registered button. You do not have to press

(Start) to start the job.

Select [Personal] or [Shared] → select the button you want to register → press [Next].

Enter a button name and comment.

Press [Name] → enter a name → press [OK].

Press [Comment] → enter a comment → press [OK].

Press [OK] → [Close].

If you want to change the name or comment, press [Rename].

NOTE
The number of Personal buttons that can be registered may be fewer than the maximum, depending on the memory usage of the Quick Menu function. For instructions on using a Personal button/Shared button, see "Recalling a Personal Button/Shared Button." If authentication is not set, the Personal buttons are not displayed.