Overview of Reports and Lists
This section provides a summary of reports and lists. Reports contain information about past sending and receiving transactions. Lists contain information about the destinations stored in the Address Book and the settings made from the Additional Functions screen.
The types of reports and lists you can print are described below.
Fax TX Report
The Fax TX Report enables you to check whether the faxes were sent correctly to their intended destinations. This report can be printed automatically after the faxes are sent. Here is a sample Fax TX Report and a summary of some of the abbreviations used in this report.
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Item
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Descriptions
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REPORT NAME
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When the document transmission is completed successfully, a “Fax TX Report” is printed. When a send error occurs, an “ERROR FAX TX REPORT” is printed.
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MESSAGE
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A message describing the transmission result is printed.
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TX/RX NO
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The four digit number automatically assigned when the document is accepted for sending is printed.
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DEPT. ID
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If Department ID Management is set, the Department ID is printed.
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DESTINATION ADDRESS
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The address of the recipient is printed.
If the documents are sent to a USB memory media device, “MEMORY MEDIA” is printed. |
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DESTINATION ID
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The name of the recipient is printed.
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ST. TIME
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The date and time (in 24-hour notation) at which the document started to be transmitted are printed.
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TIME USE
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The time taken (in minutes and seconds) to send the document is printed.
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PAGES SENT
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The number of pages that were sent successfully to the recipient is printed.
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RESULT
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If the documents were sent successfully, “OK” is printed. If a transmission error occurred, “NG” (No Good) and the error code are printed.
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When a sequential broadcast transmission is performed, a Multi TX/RX FAX Report is printed.
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Item
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Descriptions
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TX/RX NO
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The four digit number automatically assigned when the document is accepted for sending is printed.
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PGS.
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The number of pages that were sent successfully to the destinations is printed.
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DEPT. ID
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If Department ID Management is set, the Department ID is printed.
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TX/RX INCOMPLETE
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If a transmission is incomplete, the address and name of the destination are printed. If there is no applicable destination, "_ _ _ _ _" is printed.
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TRANSACTION OK
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The address and name of the destination of a completed transmission are printed.
If there is no applicable destination, "_ _ _ _ _" is printed. |
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ERROR INFORMATION
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If an error occurs in the transmission, the address and name of the destination are printed. If there is no error, "_ _ _ _ _" is printed.
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E-Mail/I-Fax/File TX Report
The E-Mail/I-Fax/File TX Report enables you to check whether the documents were sent correctly to their intended destinations. This report can be printed automatically after the documents are sent. Here is a sample E-Mail/I-Fax/File TX Report and a summary of some of the abbreviations used in this report.
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Item
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Descriptions
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REPORT NAME
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When the document transmission is completed successfully, a "E-Mail/I-Fax/File TX Report" is printed. When a send error occurs, an "ERROR E-Mail/I-Fax/File TX REPORT" is printed.
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MESSAGE
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A message describing the transmission result is printed.
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TX/RX NO
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The four digit number automatically assigned when the document is accepted for sending is printed.
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DEPT. ID
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If Department ID Management is set, the Department ID is printed.
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DESTINATION ADDRESS
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The address of the recipient is printed.
If the documents are sent to a USB memory media device, "MEMORY MEDIA" is printed. |
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DESTINATION ID
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The name of the recipient is printed.
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ST. TIME
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The date and time (in 24-hour notation) at which the document started to be transmitted are printed.
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TIME USE
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The time taken (in minutes and seconds) to send the document is printed.
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PAGES SENT
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The number of pages that were sent successfully to the recipient is printed.
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RESULT
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If the documents were sent successfully, "OK" is printed. If a transmission error occurred, "NG" (No Good) and the error code are printed.
If an e-mail or I-fax transmission to a mail server has been confirmed as successful, "- -" is printed. |
When a sequential broadcast transmission is performed, a Multi TX/RX Report is printed.
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Item
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Descriptions
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TX/RX NO
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The four digit number automatically assigned when the document is accepted for sending is printed.
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PGS.
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The number of pages that were sent successfully to the destinations is printed.
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DEPT. ID
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If Department ID Management is set, the Department ID is printed.
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TX/RX INCOMPLETE
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If a transmission is incomplete, the address and name of the destination are printed. If there is no applicable destination, "_ _ _ _ _ " is printed.
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TRANSACTION OK
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The address and name of the destination of a completed transmission are printed.If there is no applicable destination, "_ _ _ _ _ " is printed.
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ERROR INFORMATION
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If an error occurs in the transmission, the address and name of the destination are printed. If there is no error, "_ _ _ _ _" is printed.
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Activity Report
The Activity Report enables you to check the results of all sending and receiving transactions. This report can be printed at a specified time or it can be printed automatically when the number of send and receive transactions reaches 40. Here is a sample Activity Report and a summary of some of the abbreviations used in this report.
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Item
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Descriptions
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DEPT. ID
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If Department ID Management is set, the Department ID is printed. All Sending and receiving transactions are listed according to Department ID.
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ST. TIME
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The date and time (in 24-hour notation) at which the document started to be sent or received are printed. An asterisk (*) indicates a job that has already been printed.
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DESTINATION TEL/ID
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The name and address of the sender or recipient are printed. If the documents are sent to a file server (FTP or SMB), the path name is printed on the second line.
If the documents are sent to a USB memory media device, "MEMORY MEDIA" is printed. |
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NO.
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The four digit number automatically assigned when the document is accepted for sending or receiving is printed. Numbers between 0001 and 4999 are for sending, while numbers between 5001 and 9999 are for receiving.
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MODE
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The type and mode of transmission and reception are printed.
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PGS.
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The number of pages that were sent or received successfully is printed.
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RESULT
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"OK", "NG", or "- -" and the transmission/reception time are printed.
If the documents were sent or received successfully, "OK" is printed. If a transmission or reception error occurred, "NG" (No Good) is printed, and the error code is printed on the second line. If an e-mail or I-fax transmission to a mail server has been confirmed as successful, "- -" is printed. |
RX Report
The RX Report enables you to check whether the documents were sent correctly from the sender’s machine and received successfully by this machine. This report can be printed automatically after documents are received.
Here is a sample RX Report and a summary of some of the abbreviations used in this report.
Here is a sample RX Report and a summary of some of the abbreviations used in this report.
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Item
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Descriptions
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REPORT NAME
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An "RX Report" is printed when a document is received successfully and when a receiving error occurs.
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MESSAGE
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A message describing the reception result is printed.
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TX/RX NO
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The four digit number automatically assigned when the document is received is printed.
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DESTINATION ADDRESS
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The address of the sender is printed.
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DESTINATION ID
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The name of the sender is printed.
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ST. TIME
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The date and time (in 24-hour notation) at which the document started to be received are printed.
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TIME USE
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The time taken (in minutes and seconds) to receive the document from start to finish is printed.
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PGS.
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The number of pages that were received successfully is printed.
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RESULT
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If the documents were received successfully, "OK" is printed. If a reception error occurred, "NG" (No Good) and the error code are printed.
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Fax Activity Report
The Fax Activity Report enables you to check the results of all fax sending and receiving transactions. This report can be printed at a specified time or it can be printed automatically when the number of send and receive transactions reaches 40.
Here is a sample Fax Activity Report and a summary of some of the abbreviations used in this report.
Here is a sample Fax Activity Report and a summary of some of the abbreviations used in this report.
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Item
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Descriptions
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DEPT. ID
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If Department ID Management is set, the Department ID is printed. All fax sending and receiving transactions are listed according to Department ID.
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ST. TIME
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The date and time (in 24-hour notation) at which the document started to be sent or received are printed. An asterisk (*) indicates a job that has already been printed.
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DESTINATION TEL/ID
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The name and address of the sender or recipient are printed.
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NO.
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The four digit number automatically assigned when the document is accepted for sending or receiving is printed. Numbers between 0001 and 4999 are for sending, while numbers between 5001 and 9999 are for receiving.
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MODE
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The type and mode of transmission and reception are printed.
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PGS.
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The number of pages that were sent or received successfully is printed.
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RESULT
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"OK" or "NG" and the transmission/reception time are printed. If the documents were sent or received successfully, "OK" is printed.
If a transmission or reception error occurred, "NG" (No Good) is printed, and the error code is printed on the second line. |
Address Book List
The Address Book List enables you to check the contents of the Address Book (Address Book or One-touch Buttons). This is useful for checking the details of destinations that have been stored in the Address Book.
Here is a sample Address Book List and a summary of some of the abbreviations used in this list.
Here is a sample Address Book List and a summary of some of the abbreviations used in this list.
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Item
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Descriptions
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LIST NAME
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"ADDRESS BOOK LIST" or "ADDRESS BOOK LIST (ONE-TOUCH BUTTONS)" is printed depending on the Address Book List you print.
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DESTINATION NAME
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The name of the specified destination is printed.
When printing the contents of a one-touch button, the number of the one-touch button is printed on the first line. |
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TX TYPE
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The specified destination’s transmission mode is printed.
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DESTINATION ADDRESS
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If the TX TYPE is 'FTP' or 'SMB' (file server):
The host name is printed on the first line, and the folder path on the second line. If the TX TYPE is 'IFAX' or 'E-MAIL':
The I-fax address or e-mail address is printed. If the TX TYPE is 'FAX':
The fax number is printed. If the TX TYPE is 'GROUP':
The destinations stored in the group address are printed in a line-by-line list that starts on the second line. If a file server is stored in the group address, the host name is printed on the second line. |
User’s Data List
The User’s Data List prints out the settings made from the Additional Functions screen, as well as the device configuration. Manually print the User’s Data List whenever necessary. For instructions on how to print the User’s Data List, see Basic Operations.
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NOTE
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Reports and lists can be printed only if A3, A4, or A4R (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS/ADS are set to ‘On’. (Configuring the Machine's Basic Settings)
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