Authenticating Users Before Sending Documents (Authorized Send)

If your network uses directory services such as Active Directory, we recommend that you use also Authorized Send. Authorized Send is an authentication feature that enables you to prevent unauthorized users from sending documents from the machine. With this feature activated, any user who wants to send documents needs to enter a valid user name and password.

Flow of Sending Documents with Authorized Send

1. A user who attempts to send documents is prompted to enter a valid user name and password.

2. Entered information is checked in the authentication server against the directory database to authenticate the user.

3. The machine receives the authentication results from the authentication server.

4. Once authenticated, the authorized user can send documents to the specified destination.

What you can do with Authorized Send

In addition to authenticating users, Authorized Send enables you to do the following:

Carry over the login information (both user name and password, or user name only) from Authorized Send to other authentication systems such as SMTP authentication

Restrict the destinations of sending documents to the e-mail address and folder of a logged on user

Enable/disable sending functionalities

To use Authorized Send, specify authentication server settings and other settings in the machine beforehand. (Customizing Settings)

NOTE
The following server software can be used as an authentication server: Windows 2003 Server with Active Directory Windows 2008 Server with Active Directory Lotus Domino 5 or later Novell eDirectory 8.8 or later OpenLDAP 2.4.17 (Windows) Supported LDAP version is 3. IPv6 is not supported. For instructions on how to use Authorized Send, see Sending Documents.