Department ID Management

You can register a Department ID and PIN (up to seven digits) for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and PIN. This is called Department ID Management. Department IDs and PINs for up to 1,000 departments can be registered. Use Department ID Management to keep track of the copy, scan, and print totals for each department.

This section describes the following settings:

Specifying Department ID Management

Registering the Department ID and PIN

Setting the copy, scan, and print page limits

Setting the functions to use Department ID Management for (The Copy function is automatically restricted whenever Department ID Management is set.)

Checking the copy, scan, and print page totals

Specifying Department ID Management

Checking/Printing/Clearing Page Totals

Accepting Jobs with Unknown Department IDs

Accepting B&W Copy and Print Jobs without Entering a Department ID

IMPORTANT
If you are using SSO-H and set [Department ID Management] to 'On', you may not be able to log on. In this case, change the login service to Default Authentication → set [Department ID Management] to 'Off'. For instructions on setting a login service, see "Setting Application Authentication Information." If the Copy Card Reader-F1 is attached, and Default Authentication is set as the login service, Department ID Management is automatically activated. (See "Copy Card Reader-F1.") If SSO-H is set as the login service, Department ID Management is performed on the Department ID that shares the same user name and password as the one registered for MEAP User Authentication. The user information registered for the Local Device Authentication system of SSO-H, and the registered Department ID and PIN set for Department ID Management must match. If the registered Department ID and PIN have been changed because information was updated or changed by the Device Information Delivery Settings mode, make sure that you change/update the user information registered for the Local Device Authentication system of SSO-H accordingly. For instructions on registering SSO-H user information, see "Setting the User Information for SSO-H." If SSO-H is set as the login service, limiting function is not available.

IMPORTANT

If you are using SSO-H and set [Department ID Management] to 'On', you may not be able to log on. In this case, change the login service to Default Authentication → set [Department ID Management] to 'Off'. For instructions on setting a login service, see "Setting Application Authentication Information."

If the Copy Card Reader-F1 is attached, and Default Authentication is set as the login service, Department ID Management is automatically activated. (See "Copy Card Reader-F1.")

If SSO-H is set as the login service, Department ID Management is performed on the Department ID that shares the same user name and password as the one registered for MEAP User Authentication.

The user information registered for the Local Device Authentication system of SSO-H, and the registered Department ID and PIN set for Department ID Management must match. If the registered Department ID and PIN have been changed because information was updated or changed by the Device Information Delivery Settings mode, make sure that you change/update the user information registered for the Local Device Authentication system of SSO-H accordingly. For instructions on registering SSO-H user information, see "Setting the User Information for SSO-H."

If SSO-H is set as the login service, limiting function is not available.

NOTE
The maximum number of digits that you can store for the Department ID and PIN is seven. If Department ID Management is activated through the Copy Card Reader-F1, the Department IDs assigned to the cards are used. Therefore, you cannot register Department IDs.