<User Management>

You can configure the settings for managing users of the machine with a user authentication application.

<Change Password>

(Settings/Registration)

The users registered in the machine can change their own login password. This setting is not displayed for users that have logged in with Administrator privileges.

<Register/Edit Authentication User>

(Settings/Registration)

Select to register users in the machine and specify the user information, such as the password and privilege level. Registering User Information in the Local Device

<Use User Authentication>

(Settings/Registration)

Select whether to enable the personal authentication management function. You can also select which login methods to use for user authentication. Configuring the User Login Methods and Authentication Devices

<User Registration Method>

(Settings/Registration)

Select how to register users in the machine for Picture Login. Configuring the User Login Methods and Authentication Devices

<Display Administrators>

(Settings/Registration)

Select whether or not to display users with administrator privileges on the login screen for Picture Login. You can specify this setting for "all of the administrators" or "the administrator whose user name is Administrator." Configuring the User Login Methods and Authentication Devices

<Change Default Display for Picture Login Screen>

(Settings/Registration)

Select the default order of users displayed on the Picture Login screen. Configuring the User Login Methods and Authentication Devices

<Always Require PIN>

(Settings/Registration)

If this setting is set to <On>, it is necessary to enter a PIN to login with Picture Login.

<Allow to Change PIN Using Print Job from Same User>

(Settings/Registration)

If the entered PIN is incorrect, a screen confirming whether you want to reset the PIN is displayed when a job is started.

<Allow to Change PIN w/New PIN Received by E-Mail>

(Settings/Registration)

If the entered PIN is incorrect, a screen confirming whether the user PIN should be reset and a new PIN should be sent to the e-mail address of the corresponding user is displayed.

<Number of Caches for Login Users>

(Settings/Registration)

Select whether to display the names of users who previously logged in in a drop-down list on the login screen. Select <0> to hide the login history, and select <1> to display only the name of the user who logged in most recently. Configuring the User Login Methods and Authentication Devices

<Display Button to Change Password on Settings Menu>

(Settings/Registration)

Select whether to allow users to change passwords by using

on the top right corner of the login screen. Configuring the User Login Methods and Authentication Devices

<Use Numeric Keys for Authentication>

(Settings/Registration)

If the user name and password are comprised of numbers only, authentication can be performed with numeric key entry only.

<Login Screen Display Settings>

(Settings/Registration)

Specify when to display the login screen by selecting either "when you start using the machine" or "after a function button is pressed." If "after a function button is pressed" is selected, you can specify the functions that require user login. Specifying When to Display the Login Screen


If you change this setting, <Restrict Access to Other User Jobs> may be set to <On>. For more information, see Specifying When to Display the Login Screen.

<Functions to Restrict>

(Settings/Registration)

Select whether to restrict use of particular functions when personal authentication management is enabled. Configuring the User Login Methods and Authentication Devices


Changes in settings are effective after performing <Apply Set. Changes>.

<Restrict Job from Remote Device without User Auth.>

(Settings/Registration)

Select whether to apply personal authentication management to printing, faxing, and remote scanning via a computer. Using Personal Authentication to Manage Printing/Faxing/Remote Scanning via a Computer

<Default Role When Registering User>

(Settings/Registration)

Select the role to apply to users in situations such as when no privileges are set. Configuring the User Login Methods and Authentication Devices

<Match Case for User Name>

(Settings/Registration)

Select whether user names are case-sensitive.


It is recommended that this is set together with <Function Settings> <Print> <Match Case for User Name>.

<Allow Use of @ in User Name>

(Settings/Registration)

Select whether to allow "@" to be used in user names.

<System Manager Information Settings>

(Settings/Registration)

Set the System Manager information for the machine. Changing the System Manager ID and PIN

<Department ID Management>

(Settings/Registration)

Select whether to manage users in groups by assigning users to Department IDs. Configuring the Department ID Management Settings