Memo Overview

Memos can be added to documents in the File List View Window. If you add a memo to a document, the memo icon is displayed on the document. You can also select eight types of color for displaying a memo.

The memo function can be useful in situations such as the following:

Sorting related documents by memo color

Using memos as a notebook when working

Entering search keywords for other documents to make it easier to search related documents

NOTE
Memos cannot be search targets for a simple search. With a detailed search, you can search by memo content, color, or for a memo itself. The memo function can be used in the following libraries. Personal Libraries Document Server Libraries (Document Server version 2.1 or later) For documents circulated from a library that can use the memo function, you can also add memos to documents in My Tray. If you move/copy a document from a library that can use the memo function to a library that cannot use the memo function, the memos are deleted from the document. If you have selected more than one document, you cannot add a memo to the documents. If the memo is empty and the color is unspecified, the memo cannot be saved even if you perform the save operation.

NOTE

Memos cannot be search targets for a simple search.

With a detailed search, you can search by memo content, color, or for a memo itself.

The memo function can be used in the following libraries.

Personal Libraries

Document Server Libraries (Document Server version 2.1 or later)

For documents circulated from a library that can use the memo function, you can also add memos to documents in My Tray.

If you move/copy a document from a library that can use the memo function to a library that cannot use the memo function, the memos are deleted from the document.

If you have selected more than one document, you cannot add a memo to the documents.

If the memo is empty and the color is unspecified, the memo cannot be saved even if you perform the save operation.