Setting Access Privileges
Protect the machine from unauthorized access by only allowing users with access privileges to use the machine.
System Manager ID
System Manager ID is an account with full access privileges. If you specify a System Manager ID, you need to log on to the machine using the System Manager ID information in order to access <Network Settings> or <System Management Settings>. Set the System Manager ID when you need different access privilege levels for Administrators and general users. Only one System Manager ID can be registered.
Department ID (Department ID Management)
You can specify access privileges for a user (or group of users) by registering a Department ID. You can register multiple Department IDs. If a user tries to operate the machine when Department IDs are enabled, a logon screen is displayed, and the user must enter their own Department ID and PIN to use the machine. Information for each Department ID can be viewed, such as how many pages have been copied, printed, or scanned.
System Manager PIN
System Manager PIN is intended exclusively for Administrators having full access privileges. If you specify this PIN, you need to log on to the machine using this PIN in order to access <System Management Settings>.
Remote UI PIN (Remote UI Access PIN)
This is a PIN for using the Remote UI. Only users who know the PIN can access the Remote UI.