| User's Guide (Product Manual) | |
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 User's Guide (Product Manual) | |
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Portal TopManual topBefore You Start Using This MachineInstallation Location and HandlingInstallation PrecautionsHandling PrecautionsBacking Up/Exporting DataParts and Their FunctionsMain Power and Energy Saver KeyFlow of SettingsOperations Required Prior to Using the MachineLogging In to the Machine as an AdministratorSending E-Mail/I-FaxesSending Data to a File ServerUsing Memory MediaSending and Receiving Faxes via the Remote Fax ServerPrinting from a ComputerUsing the Machine as a ScannerManaging the Machine from a ComputerConnecting the Machine to an External Network and Registering/Updating SoftwareRegistering/Updating Software Without Connecting the Machine to an External NetworkBasic OperationsWhat This Machine Can DoThe Touch Panel DisplaySetting the Main Menu ScreenShortcut to Settings/RegistrationSetting Each Function ScreenTouch Panel Key DisplayAdjusting the Brightness of the Touch Panel DisplayAdjusting the Position and Angle of the Touch Panel DisplayEntering Characters from the Touch Panel DisplayEntering Characters Using a USB KeyboardEntering the Department ID and PINLogin ServicePlacing OriginalsPlaten GlassFeederLoading Paper into the Stack Bypass-CLoading Envelopes into the Stack Bypass-CLoading Paper with the Stack Bypass Alignment Tray-DLoading Paper into the Long Sheet Tray-B (Optional)Available Paper StockInserting and Removing Memory MediaTone SettingsEnergy Saving FeaturesChecking the Counter and Controller VersionConveying Messages Using the Message BoardRemote OperationOther Useful FunctionsAdding New FunctionsInstalling System Options/MEAP Applications (Delivery)Installing System Options/MEAP Applications (Manual)Displaying the Installation LogPerforming a Communication Test With the Delivery ServerUpdating FirmwarePrinting ReportsCounter ReportPAGE COUNT LISTPRINT LOG LISTDEVICE INFORMATION DELIVERY DESTINATION LISTDEVICE INFORMATION COMMUNICATION LOG REPORTSEND JOB LISTTX REPORTFAX TX REPORT/FAX ERROR TX REPORTFAX MULTI TX REPORTCOMMUNICATION MANAGEMENT REPORT TX/RXFAX ACTIVITY REPORT TX/RXForwarding Conditions ListRegistered LDAP Server ListADDRESS LISTSStore Log ReportUser Data ListSystem InformationMail Box File ListIPSec Policy ListPrinter Report Initialize All Data/Settings ReportOptional ProductsSystem ConfigurationOptional EquipmentSample System ConfigurationsSystem OptionsOptional Products Required for Each FunctionUpright Control Panel-GDuplex Color Image Reader Unit-MTab Feeding Attachment-FEnvelope Feeder Attachment-F (for Paper Drawers)Stack Bypass-CStack Bypass Alignment Tray-DLong Sheet Tray-BPOD Deck Lite-CMulti-drawer Paper Deck-CPOD Deck Lite XL-AUSB Device Port-AMultimedia Reader/Writer-APrinter Cover-HStaple Finisher-W PRO/Booklet Finisher-W PRO/Puncher Unit-BS/Puncher Unit-BTStaple Finisher-AC/Booklet Finisher-AC/2/3 Hole Puncher Unit-A/2/4 Hole Puncher Unit-ADocument Insertion Unit-NPaper Folding Unit-JCopy Tray-RLong Sheet Tray-CHigh Capacity Stacker-HFINISHER BRIDGE-A/DFD ADAPTER-ACopy Card Reader-FADF Access HandleREMOVABLE HDD KITSetting/Removing the Hard Disk HolderSettings/RegistrationFlow of Operations on the Settings/Registration ScreenFlow of Operations for Administrators Flow of Operations for General UsersSettings/Registration TablePreferencesAdjustment/MaintenanceFunction SettingsFunction Settings: CopyFunction Settings: PrinterFunction Settings: SendFunction Settings: Receive/ForwardFunction Settings: Store/Access FilesFunction Settings: Secure PrintFunction Settings: HoldFunction Settings: Web AccessSet DestinationManagement SettingsPreferencesPaper SettingsRegistering the Paper Size and Type for a Paper SourceSetting the Paper Size Group for Auto Recognition in the Paper SourceDistinguishing A5R and STMTR PaperDistinguishing B5 and EXEC PaperRegistering Multi-Purpose Tray DefaultsRegistering/Editing/Deleting Custom Paper SizesDisplay SettingsDefault Screen after Startup/RestorationDefault Screen (Status Monitor/Cancel)Switching the Copy Basic Features ScreenDisplay Fax FunctionStore Location Display SettingsEnabling the Language/Keyboard SwitchChanging the Display Language/Keyboard on the Touch Panel DisplayChanging the Keyboard Shift Lock Feature SettingsDisplaying the Remaining Paper MessageNumber of Copies/Wait Time Status DisplayClean the Original Scanning Area Screen PromptChanging the Default Display of Select Paper List Screen Setting the Default Display of the Paper Type Selection ScreenChanging Default Display for Paper Type Listmm/Inch Entry SwitchDisplaying the Current Department ID/User NameDisplaying the Remaining Toner Error MessageDeleting the Remaining Toner Error MessageChanging the Puncher Die NameTimer/Energy SettingsCurrent Time AdjustmentCurrent Date and TimeTime FormatQuick Startup SettingsAuto Reset TimeDefault Display after Auto ResetAuto Sleep TimeEnergy Consumption in the Sleep ModeAuto Sleep Weekly Timer SettingsTime Settings for Auto Adjust GradationSetting the Energy Saver/Sleep Mode Exit TimeSwitching Modes Activated After Pressing Energy Saver KeyChanging the Energy Saver ModeLow Power Mode TimePerfect Binder Energy Saver Mode TimeSetting When to Deactivate the Perfect Binder Energy Saver ModeAccessibilityKey Repetition SettingsInverting the Screen ColorsFunction SettingsCommonPaper Feed SettingsEnabling Paper Drawer Auto SelectionSpecifying Paper Drawer Auto Selection Based on ColorEnabling Timeout for Suspended JobsEnabling the Automatic Switch for the Insertion UnitPaper Output SettingsOutput Tray DesignationSpecifying the Maximum Number of Sheets to Load in the StackerAuto Eject Paper on Stacker TrayHigh Volume Stack ModeAlternating the Print Output (Offset Jobs)Inserting a Job Separation Sheet between Print JobsInserting a Job Separation Sheet between Copy SetsInserting a Job Separation Sheet after Clearing a Paper Jam in the StackerOutputting Different Sized Papers to the Same Output TrayAligning Output Paper of Different WidthForcing to Output Excess Tab PaperNormal/Reverse Order Output with External FinisherFace UP/Face Down Output with External FinisherImage Orientation When Output with External FinisherPrint SettingsSetting the Printing PriorityProductivity Priority for Heavy 5 to 8 PaperCoated Paper Productivity/Gloss PriorityProductivity/Image Quality Priority for Mixed Paper TypeOutputting Reports with Two-Sided PrintingRegistering Forms for the Superimpose Image ModeSetting the Image PriorityRegistering/Editing/Deleting User-Defined Text for Page Numbers and WatermarksImproving Productivity for a Print Job Contains Both One-Sided Printing and Two-Sided PrintingScan SettingsTiming to Raise Feeder TrayFeeder Jam Recovery MethodChanging the Default Setting of the Multiple Sheet Feed DetectionScanner Noise SettingsStreak PreventionBlack Scan Speed/Image Quality PriorityDistinguishing LTRR and STMT OriginalsSetting the Gamma Value for Remote ScansAutomatically Enabling the Remote Scanner FunctionAuto OfflineGenerate FileHigh Compression/Limited Color Image Quality LevelSetting the Resolution for Limited Color PDFSettings for Creating Searchable PDF/XPS/OOXMLTrace & Smooth SettingsOOXML SettingsDeleting Background Images When Generating Word FilesSpecifying the Minimum Version When Generating a PDFFormatting PDF Files to PDF/AOptimizing PDF for WebChanging the PDF Encryption Level from Acrobat 10.0 or Equivalent to Acrobat 9.0 or EquivalentRegister Finishing SizePerfect Binding Finishing SizeRegistering/Editing/Deleting Finishing Size for Finishing/Booklet (Trim).CopyRegistering/Editing/Deleting Favorite Settings ButtonsChanging/Initializing the Default Settings for the Copy FunctionRegistering Shortcut KeysRegistering Express Copy Shortcut ButtonsEnabling Auto CollatingGiving Priority to Image OrientationEnabling Auto OrientationColor Mode Settings for CopySendOutputting ReportsCommon SettingsRegistering/Editing/Deleting Favorite Settings ButtonsDisplaying a Confirmation Screen When Recalling Favorite SettingsChanging the Default Screen for SendChanging the Default Settings for SendRegistering Shortcut KeysSend TX ReportCommunication Management ReportPrinting the TX Terminal IDAutomatically Deleting Failed JobsNumber of Retry AttemptsData Compression RatioGamma Value for YCbCr Send JobsDividing Data Into Chunks When Sending with WebDAVConfirming the TLS Server Certificate When Sending with WebDAVE-Mail/I-Fax SettingsRegistering the Unit's Name for E-Mail/I-FaxCommon Communication Settings for E-Mail/I-FaxConfirming the TLS Server Certificate When Sending with SMTPConfirming the TLS Server Certificate When Receiving with POPMaximum Data Size for SendDefault SubjectSetting an Authorized User E-Mail Address as the Reply-to DestinationSetting an Authorized User E-Mail Address as the SenderAllowing Users Logged In as Guests to SendFull Mode TX TimeoutPrinting MDN/DSN upon ReceiptSending Via a ServerAllowing MDN Not Via ServerSetting Auto Complete for E-mail Address EntrySpecifying the Fax SettingsChanging the Default Screen for FaxChanging the Default Settings for the Fax FunctionRegistering Shortcut KeysRegistering/Editing/Deleting Sender NamesSetting the Authenticated User Name as the Sender Name (TTI)Fax TX ReportFax Activity ReportPIN Code AccessRemote Fax TX SettingsReceive/ForwardOutputting ReportsCommon Settings2-Sided PrintingPaper Drawer SelectionReducing a Received FilePrinting Received Images with the 2 On 1 LayoutPrinting Footer Information on a Received DocumentGamma Value for YCbCr Receive JobsInterrupt Printing of Received JobsHandling Files That Fail to Be ForwardedForwarding SettingsStoring Forwarding SettingsWhen Forwarding Destinations Do Not Match the Forwarding ConditionsEditing Forwarding SettingsPrinting Forwarding SettingsSpecifying the I-Fax Inbox SettingsAlways Send Notice for RX ErrorsStore/Access FilesCommon SettingsSpecifying the Scan and Store SettingsSpecifying the Stored File SettingsForcing Seven Digit Mail Box PINsMail Box SettingsMemory Media SettingsHoldSpecifying the Hold FunctionSetting the Time Until a Hold Job is Automatically DeletedStoring Jobs with PS/PDF Data in the Hold QueueSet DestinationPrinting the Address ListsRegister DestinationsRegistering an E-Mail AddressRegistering a Fax NumberRegistering an I-Fax AddressRegistering a File Server AddressRegistering a Group AddressAddresses Obtained via a ServerEditing Address DetailsDeleting AddressesNaming an Address BookRegistering One-Touch ButtonsRegistering/Editing One-Touch ButtonsDeleting One-Touch ButtonsChanging the Default Display of the Address BookLDAP Server SettingsRegistering an LDAP ServerEditing LDAP Server SettingsPrinting LDAP Server SettingsLDAP Server Auto SearchRegistering/Editing LDAP Search AttributesRegistering/Editing/Deleting Default Search Conditions for Each LDAP ServerObtaining the Remote Address BookRemote Address BookRemote Address Book Server AddressCommunication TimeoutFax TX Line Auto Select AdjustmentPaper Type ManagementOverview of This FunctionRegistering Custom Paper TypesChanging the NameChanging the Basis WeightChanging the SizeChanging the Finishing TypeChanging the TypeChanging the ColorSetting the Second Side of Two-Sided PageAdjusting the Creep (Displacement) CorrectionAdjusting the Level of Curl CorrectionAdjusting the Paper Separation Fan LevelAdjusting the Fan Level for Paper Conveyance Before FixationAdjusting the Image PositionAdjusting the Image Position Using the Guide SheetCorrect Image MisalignmentCorrect Distortion (Parallelogram)Correct Distortion (Trapezoid)Adjusting the Zoom Ratio of the ImageAdjusting Left Edge Alignment of the ImageAdjusting Lead Edge Alignment of the ImageAdjusting the Paper Curve SettingAdjusting the Paper Realignment SpeedCorrecting the Image for ScratchingAdjusting the Lead Edge/Tail End MarginsAdjusting the Total Amount of TonerAdjusting the Secondary Transfer VoltageAdjusting the Secondary Transfer Antistatic BiasSetting the Multiple Sheet Feed Detection for Each PaperAdjusting the Image Clear Level of the ITB (Intermediate Transfer Belt)Adjusting the Gloss and Fine BlackAdjusting the Saddle Stitch PositionAdjusting the Saddle Stitch Fold PlacementAdjusting the Saddle Fold PlacementAdjusting the Position of Punch HolesChanging the Tail End White Patch CorrectionAdjusting the Fixing SpeedAdjusting the Fixing PressureChanging the Auto Adjust Left/Right Edge AlignmentAdjusting the Primary Transfer VoltageDeleting Custom Paper TypesAdjustment for Image Quality and Finishing (Calibration)Adjust Image QualityAutomatic Gradation AdjustmentAutomatic Color Tone CorrectionDensity CorrectionShading CorrectionColor Mismatch CorrectionMaking the Color More Vivid When Printing with Full ColorZoom Fine AdjustmentDither SettingsColor BalanceColor Cast CorrectionWhite Gap CorrectionLow Temperature Environment ModeUneven Gloss CorrectionAdjusting Drum TemperatureSpecial SmoothingGradation Adjustment During PrintingAdjust ActionSaddle Stitch Staple RepositioningSaddle Stitch Position AdjustmentSaddle Stitch Fold Placement AdjustmentSpeed/Precision Priority for the Puncher of the FinisherDouble Staple Width AdjustmentSpeed/Precision Priority for Double StapleAdjusting the Trimming WidthPerfect Binding Finishing Size Fine AdjustmentAdjusting the Amount of Glue for Perfect BindingColor/Black and White Priority for First Print TimeAdjusting the Paper Folding PositionCurl Correction for Each Paper DrawerPaper Alignment When StaplingPaper Alignment on Finisher Tray A/B/CChanging the Finisher Output Priority SettingsStapling Start Time in the Staple ModeMaintenanceLoading PaperLoading Paper into a Paper DrawerAdjusting a Paper Drawer to Hold a Different Paper SizeLoading EnvelopesLoading Pre-Punched PaperLoading Transparencies/Clear FilmLoading Tab PaperLoading Paper into the POD Deck Lite-C (Optional)Loading Paper into the Multi-drawer Paper Deck-C (Optional)Loading Paper into the Document Insertion Unit-N (Optional)Loading Paper into the POD Deck Lite XL-A (Optional)Examples of the Paper LoadingReplacing the Staple Cartridge (For Optional Products)Replacing the Staple Cartridge in the Stapler Unit (Staple Finisher-W PRO/Booklet Finisher-W PRO)Replacing the Staple Cartridge in the Saddle Stitcher Unit (Booklet Finisher-W PRO)Replacing the Staple Cartridge in the Stapler Unit (Staple Finisher-AC/Booklet Finisher-AC)Replacing the Staple Case in the Saddle Stitcher Unit (Booklet Finisher-AC)Removing Staple Waste (Staple Finisher-W PRO/Booklet Finisher-W PRO)Removing Punch Waste (Puncher Unit-BS/Puncher Unit-BT)Removing Punch Waste (2/3 Hole Puncher Unit-A/2/4 Hole Puncher Unit-A)Operating the Limited Functions ModeReplacing the Toner CartridgeReplacing the Waste Toner ContainerRoutine CleaningOriginals Cannot Be Scanned Properly (Cleaning the Platen Glass)Originals Cannot Be Scanned Properly (Cleaning Method of the Original Scanning Area)Scanned Originals Become Dirty (Manual Feeder Cleaning)Scanned Originals Become Dirty (Automatic Feeder Cleaning)Output Paper Becomes Dirty (Cleaning Inside of the Main Unit)Output Paper Becomes Dirty (Wire Cleaning)Output Paper Becomes Dirty (Roller Cleaning)Output Paper Becomes Dirty (Belt Cleaning)Streaks and Gloss Unevenness Appear on Output Paper (Refreshing the Fixing Belt)Streaks and Gloss Unevenness Appear on Output Paper (Adjusting the Fixing Belt Auto Refresh Level)Cleaning the Touch Panel DisplayConsumablesProblem SolvingSymbol IndicationClearing Paper JamsMain UnitRight Cover of the MachineRight Cover of the Machine (When the Multi-drawer Paper Deck-C is attached)Left Part of the MachineFixing Transport UnitPaper SourcesStack Bypass-C (Optional)Paper DrawersPOD Deck Lite-C (Optional)Front Cover of the Multi-drawer Paper Deck-C (Optional)Paper Decks of the Multi-drawer Paper Deck-C (Optional)Document Insertion Unit-N (Optional)Clearing Paper Jam in the POD Deck Lite XL-ADuplex Color Image Reader Unit-MPaper Folding Unit-J (Optional)Staple Finisher-W PRO/Booklet Finisher-W PRO (Optional)Inside the Top CoverInside the Front CoverSaddle Stitcher Unit of the Booklet Finisher-W PROStaple Finisher-AC/Booklet Finisher-AC (Optional)Inside the Front CoverSaddle Stitcher Unit of the Booklet Finisher-ACReducing the Frequency of Paper JamsClearing Paper Jam for the Long SheetClearing Paper Jam in the Left Side of the Main UnitClearing Paper Jam in the Main Unit and the FinisherClearing Paper Jam in the Main Unit and the Perfect Binder-EClearing Staple Jams (For Optional Products)Stapler Unit of the Staple Finisher-W PRO/Booklet Finisher-W PROSaddle Stitcher Unit of the Booklet Finisher-W PROStaple Finisher-AC/Booklet Finisher-ACSaddle Stitcher Unit of the Booklet Finisher-ACIf Memory Becomes Full During ScanningIf OCR (Text Searchable) Performs InadequatelyHow to Fix Misalignment of ImagesPrinter Driver TroubleshootingService Call MessageList of Error MessagesGeneralFaxScan and SendQuick MenuPrinterNetwork/SecurityMEAPUser Setting Information ManagementList of Error Codes without MessagesCopyOverview of This FunctionFlow of Copy OperationsCanceling a Copy JobReserved CopyingChanging Color ModesCopy SampleConfirming Prints during CopyingRecalling Previous Copy Jobs (Previous Settings)Storing, Recalling, and Deleting Favorite Settings (Favorite Settings)Storing Favorite SettingsRecalling and Deleting Favorite SettingsAssigning ShortcutsChanging and Canceling Copy SettingsInterrupt ModeChanging Basic Copy RatiosZoom by LengthSetting the X and Y Axes IndependentlyPosterPaper SelectionBook→2 PagesTwo-Sided CopyingCollating CopiesBooklet ModePerfect BindingJob BuildN on 1Add CoverInserting SheetsDifferent Size OriginalsAdjusting Density ManuallyAdjusting Background DensitySelecting the Original TypeInserting Sheets When Copying Onto TransparenciesAdjusting the ColorOne Touch Color ModePage NumberingCopy Set NumberingAdjusting the Image SharpnessErase FrameWatermark PrintingDate PrintingShifting the Original ImageGutter ModePrint & CheckInverting Images (Nega/Posi)Repeat ImagesMerge Job BlocksJob Done NoticeMirror ImageArea DesignationPrint on TabStore in Mail BoxSuperimpose ImageVarious Features of the Express Copy Basic Features ScreenOperating the Express Copy Basic Features ScreenSetting Shortcuts on the Express Copy Basic Features ScreenAppendixFaxSending a FaxMain Features for Sending FaxesOverview of This FunctionThings You Must Do Before Using This MachineFlow of Sending Fax OperationsCanceling a JobSpecifying DestinationsSpecifying Destinations Using the Address Book (Local)Specifying Destinations Using the Address Book (Remote)Specifying Destinations Using the Address Book (LDAP Server)Entering a New Fax NumberSpecifying Destinations Using One-Touch ButtonsRecalling Previous Settings and Sending a FaxChecking/Editing/Deleting the Information for a DestinationStoring New AddressesStoring Fax NumbersStoring Group AddressesStoring Addresses Obtained via an LDAP ServerStoring/Editing/Deleting One-Touch ButtonsChecking/Editing/Deleting a Stored AddressAssigning ShortcutsSetting the ResolutionSpecifying/Registering Scan SizesSetting Original Type2-Sided OriginalBook → 2 PagesDifferent Size OriginalsAdjusting Density ManuallyAdjusting Background DensityAdjusting the Image SharpnessChanging the Zoom RatioErase FrameJob BuildSelecting the Sender's Name When Sending a FaxSelecting the Telephone Line When Sending a FaxDelayed SendPreviewJob Done NoticeSending with a SubaddressUsing a PIN CodeWhen Problems OccurTrouble Sending Fax DocumentsTrouble Receiving Fax DocumentsTrouble in Other SituationsQuestions & AnswersScan and SendWhat This Machine Can DoOverview of This FunctionThings You Must Do Before Using This MachineFlow of Sending OperationsCanceling a JobSpecifying DestinationsSpecifying Destinations Using the Address Book (Local)Specifying Destinations Using the Address Book (Remote)Specifying Destinations Using the Address Book (LDAP Server)Specifying Destinations Using the One-Touch ButtonsSpecifying a Destination by Entering an E-mail AddressSpecifying Destinations by Entering an I-Fax AddressSpecifying a Destination by Entering a File ServerSpecifying a File Server Using the KeyboardSpecifying a File Server Using the Browse Key (Windows (SMB))Specifying a File Server Using the Search Host Key (Windows (SMB))Storing in a Mail BoxStoring in an Advanced BoxSetting Your Personal Folder as the DestinationSetting Your Own E-Mail Address as the DestinationSetting Cc and Bcc AddressesChecking/Editing/Deleting the Information for a DestinationFavorite SettingsRecalling Previous Send JobsStoring New AddressesRegistering an E-Mail AddressRegistering an I-Fax AddressRegistering a File Server AddressRegistering a Group AddressRegistering an Address Obtained via an LDAP ServerRegistering an Advanced Box AddressStoring/Editing/Deleting One-Touch ButtonsChecking/Editing/Deleting a Stored AddressRegistering/Editing/Deleting Favorite SettingsRegistering/Editing Favorite SettingsChecking Favorite SettingsEditing a Name/CommentDeleting Favorite SettingsAssigning ShortcutsSwitching the Color ModeSetting the ResolutionSpecifying/Registering Scan SizesSetting the File FormatTrace and SmoothCompact PDF or XPSLimited Color PDFSearchable PDF/XPS/OOXMLAdding a Digital Signature to a PDF or XPSEncrypting PDF FilesApplying a PolicySelecting the Original Type2-Sided OriginalBook → 2 PagesDifferent Size OriginalsAdjusting Density ManuallyAdjusting Background DensityAdjusting the Image SharpnessChanging the Zoom RatioErase FrameJob BuildDelayed SendPreviewJob Done NoticeFile NameSubject/MessageReply-toSetting E-Mail PriorityReceiving I-Fax DocumentsProcessing Received DocumentsReceiving DocumentsSetting the Memory Lock ModeForwarding Received DocumentsAvailable Paper SizesWhen Problems OccurQuestions & AnswersScan and StoreOverview of This FunctionMail BoxMemory MediaFlow of Scan and Store OperationsStoring Scanned Originals in a Mail BoxStoring Originals into Memory MediaCanceling a Job While ScanningStoring Originals While PrintingFavorite SettingsStoring Favorite SettingsRecalling and Deleting Favorite SettingsSwitching the Color ModeSetting the ResolutionChanging the Zoom RatioSpecifying/Registering Scan SizesSetting the File FormatTrace and SmoothCompact PDF or XPS FilesLimited Color PDFSearchable PDF/XPS/OOXML FilesPDF or XPS Files with a Digital SignatureEncrypting PDF FilesApplying a PolicySelecting the Original TypeAdjusting Density ManuallyAdjusting Background Density2-Sided OriginalBook → 2 PagesBooklet ScanningN on 1Erase FrameDifferent Size OriginalsJob BuildInverting Images (Nega/Posi)Adjusting the Image SharpnessArea DesignationAccess Stored FilesOverview of This FunctionMail BoxMemory MediaFlow of Operations for Accessing Stored FilesPrinting Files Stored in a Mail BoxPrinting Files Stored in Memory MediaCanceling a Job While PrintingReserving JobsArranging Files Stored in a Mail BoxChecking File InformationPreviewing a FileOperations for Files Stored in a Mail BoxPrinting ListsArranging Files and Folders Stored in Memory MediaChecking the Detailed Information for Memory MediaFolder OperationsChecking File InformationPreviewing a FileFile OperationsPrinting a SampleConfirming Prints during PrintingStoring Print SettingsAdjusting Density During PrintingMerging Files When PrintingFavorite SettingsStoring Favorite SettingsRecalling/Deleting Favorite SettingsChanging Color ModesPaper SelectionCollating PrintsTwo-Sided PrintingConvenient Modes for PrintingAdding a CoverInserting SheetsBooklet ModePerfect BindingJob SeparatorShifting the Original Image Using the Numeric KeysSuperimpose ImageGutterPage NumberingCopy Set NumberingWatermark PrintingDate PrintingAdjusting the ColorAdjust One-Touch ColorPrint on TabAdjusting the Print ResolutionPrinting with HalftonesAdjusting Printing to Fit the Paper SizeEnlarging the Print AreaPrinting Files with Multiple Pages on One Page (N On 1)Printing CommentsPrinting Password Protected PDF FilesEnlarging and Reducing PrintsSetting the Print OrientationSetting the Print PositionSending a FileFax/I-Fax InboxOverview of This FunctionProcessing Received FilesMemory RX InboxMemory RX InboxReceiving Files Through I-FaxChecking the Detailed Information for/Deleting a File in the Memory RX InboxPrinting a File in the Memory RX InboxSending a File in the Memory RX InboxDivided Data RX InboxConfidential Fax InboxChecking the Detailed Information for/Deleting a File in a Confidential Fax InboxPrinting a File in a Confidential Fax InboxSecure PrintOverview of This FunctionFlow of Secure Print OperationsFlow of the Job Confirmation OperationHoldJob Hold FunctionHold ScreenStoring Documents in the Hold QueuePrinting Files Stored in the Hold QueueCanceling a JobSpecifying a Different Paper Source (Change Paper) Sample PrintArranging Files Stored in the Hold QueuePriority PrintingChanging the Number of Copies of a JobCollating PrintsPage NumberingAdding a CoverInserting SheetsBooklet ModePerfect BindingEditing the Settings of Each PartitionWeb AccessProduct InformationOverview of This FunctionDisplaying a Web PageSpecifying Settings for the Web Access ScreenUsing FavoritesAdding to FavoritesOrganizing FavoritesExporting/Importing Favorites as a FileExporting Favorites to a ComputerImporting Favorites from a Computer FileSpecifying Device Information Delivery SettingsSpecifying Settings for the Display ScreenSaving a Web PageDisplaying/Deleting the URL HistoryCustomizing SettingsRestricting the Display ScreenHome Page SettingsAuto Clear SettingsSecurity SettingsUse TLSCertificate SettingsDisplaying Mixed HTTPS/HTTP PagesSpecifying the Warning Message during TLS TransmissionSetting Trusted Server AddressesSetting Device Information Notification RestrictionsCache Settings Cookie SettingsPrivacy Policy and Regulations SettingsProxy SettingsChecking the VersionViewing a PDF FilePrinting a PDF FileSaving a PDF File in a Mail BoxUploading a Mail Box DocumentScannerSystem RequirementsBefore Using the Network ScannerInstallationSelecting the ScannerScanning FundamentalsSwitching the Scanner Online and OfflineScanning from an ApplicationViewing HelpScanning Originals with Correct OrientationScanning Different Sized Originals TogetherSpecifying the Scanning AreaUser ManagementSetting a Department ID/User Name and PIN/Password BeforehandEntering the Department ID/User Name and PIN/Password When You ScanQuestions & AnswersWSD ScanOverview of This FunctionSystem RequirementsBefore Using the WSD ScanScan Features of the WSD ScanSend Features of the WSD ScanQuick MenuOverview of This FunctionUsing the Quick Menu from the MachineQuick Menu Screen OperationsRegistering a Personal Button/Shared ButtonRecalling a Personal Button/Shared ButtonEditing a Personal Button/Shared ButtonChanging the Size of ButtonsSpecifying the Wallpaper SettingsRestricting Access to the Quick MenuImporting/Exporting the Personal Buttons/Shared ButtonsStatus Monitor/CancelOverview of This FunctionChecking Job StatusChecking Job DetailsPausing/Resuming Print JobsResending Jobs/Changing DestinationCanceling a JobInterrupt/Priority PrintingProof PrintingChecking I-Fax TransmissionPrinting Job ListsUsing Destination of Send JobsChecking the Paper InformationChecking the Status of Consumables and Other InformationPrintIntroduction of basic operationsPrinting from a ComputerCanceling PrintingChecking the Printing Status and HistorySetting the Machine (PS/PCL/UFR II Printer)Printing Flow with This MachineDifferences in Operation with UFR II, PCL, PS, and Direct Print PrintersPersonalityMenu FunctionsAccessing the Settings MenuCanceling Print JobsReport SettingsSettings Menu (Common Settings)Copies2-Sided PrintingPaper FeedPaper OutputPrint QualityLayoutAuto Error SkipSecure Print Delete TimeTimeoutPrint After Completing RIPBookletSaddle StitchCreep CorrectionUse Cover InserterTransparency InterleavingCopy Set NumberingPersonalityMode PriorityColor ModeCompressed Image OutputInitializeUFR II SettingsHalftonesRGB Source ProfileOutput ProfileMatching MethodGray CompensationCMS (Matching) SelectionCMS (Matching)/GammaGamma CorrectionPaper SavePCL SettingsPaper SaveOrientationFont NumberPoint SizePitchForm LinesCharacter CodeCustom PaperUnit of MeasureX DimensionY DimensionAppend CR to LFEnlarge A4 Print WidthHalftonesRGB Source ProfileOutput ProfileMatching MethodGray CompensationCMS (Matching) SelectionCMS (Matching)/GammaGamma CorrectionPS SettingsJob TimeoutPrint PS ErrorsPure Black TextBlack OverprintMatching ModeRGB Source ProfileCMYK Simulation ProfileUse Grayscale ProfileOutput ProfileMatching MethodDevice Link ProfileRGB Pure Black ProcessCMYK Pure Black ProcessHalftonesBrightnessSpot Color MatchingComposite OverprintGrayscale ConversionImaging SettingsImage OrientationZoom ModePrint PositionShow WarningsEnlarge Print AreaMatching ModeDevice Link ProfileICC Profile SettingsPhoto Correct. (Color Only)RGB Pure Black ProcessCMYK Pure Black ProcessHalftonesGrayscale ConversionPDF SettingsEnlarge/Reduce to Fit SizeEnlarge Print AreaN on 1Comment PrintPure Black TextBlack OverprintMatching ModeRGB Source ProfileCMYK Simulation ProfileUse Grayscale ProfileOutput ProfileMatching MethodDevice Link ProfileRGB Pure Black ProcessCMYK Pure Black ProcessHalftonesBrightnessSpot Color MatchingComposite OverprintGrayscale ConversionUtility SettingsRestricting Printer JobsPDL Selection (Plug and Play)Printing Directly Using the Command PromptSpecifying the password that restricts the use of the control command prepared by the PS printerPrinting ProblemsIf Trouble Occurs When Downloading Fonts or Macros from a Personal ComputerSome Basic Facts about FontsWhat Is a Font?Attributes of FontsFonts and Scalable FontsChecking the Font Lists for Available FontsTypeface SamplesSymbol Sets 1Symbol Sets 2Symbol Sets 3Symbol Sets 4Symbol Sets 5Configuration PageRelease NotesBar Code PrintingIntroductionMenus and Their FunctionsBuilding/Printing a Bar CodeControl CodesFont ParametersBar Code Format ParametersBar Code Usages and FormatsTroubleshootingList of Error MessagesPrinting ProblemsNetworkOptional Equipment and System RequirementsPrinting from a ComputerUsing E-Mail/I-FaxSending DataChecking Your Network EnvironmentNetwork Environment Setup ProceduresConnecting the Machine to a Computer or NetworkSpecifying Network Settings from the Touch Panel DisplayInterface SettingsCommunication Environment SetupIEEE 802.1X Authentication SettingsSelecting the IEEE 802.1X Authentication MethodTCP/IP Network Setup ProceduresProtocol SettingsTCP/IPv4 SettingsTCP/IPv6 SettingsSettings Common to TCP/IPv4 and TCP/IPv6Confirming TCP/IPv4 Settings (PING Command)Confirming TCP/IPv6 Settings (PING Command)Settings for Utilizing TLSIPSec SettingsRegistering a Security PolicyEditing a Security PolicySetting the Waiting Time for Connection at StartupSetting Up a Computer for PrintingPrinter Connection Method (LPD/Raw)Windows Server 2008/7/Server 2008 R2/8.1/Server 2012/10OS X 10.5 - 10.8UNIXPrinter Connection Method (IPP/IPPS)Printer Connection Method (FTP)Printer Connection Method (WSD)Setting Up a Computer as a File ServerFTP Server SettingsWebDAV Server SettingsNetWare Network Setup ProceduresNetWare Print Service SettingsSetup Using NetWare Administrator or PCONSOLEProtocol SettingsSetting Up a Computer for PrintingSMB/CIFS Network Setup ProceduresProtocol SettingsSetting Up a Computer for PrintingConnecting to a TCP/IP NetworkConnecting to an SMB/CIFS NetworkPrinter Connection MethodSetting Up a Computer as a File ServerConnecting to a TCP/IP NetworkConnecting to an SMB/CIFS Network and Configuring a Shared FolderAppleTalk Network Setup ProceduresProtocol SettingsSetting Up a Computer for PrintingNetwork Connection Problems and RemediesPrinting Problems and RemediesData Sending/File Sharing Problems and RemediesEncrypted TLS Data Communication Problems and RemediesConfirming SettingsChecking the Block LogObtaining the Public Key of the Machine to Use TLS with Windows Server 2008/7/Server 2008 R2/8.1/Server 2012/10Remote UIOverview of This FunctionSystem RequirementsBefore You Start the Remote UIStarting the Remote UIThe Portal Page of the Remote UIManaging JobsManaging Copy/Print JobsManaging Send and Receive JobsManaging Store JobsDevice Status and Information DisplayShutting Down the Machine from the Remote UIRestarting the MachineRegistering/Editing Custom Paper TypesSpecifying a File Name for Transmission to a Destination in Favorite SettingsForwarding SettingsLDAP Server SettingsImport/Export FunctionSaving All Settings Information to a Computer (Export All)Loading All Settings Information (Import All)Available Settings Information Table with the Import All FunctionSaving Settings Information to a Computer (Export Individually)Loading Settings Information (Import Individually)Managing Department IDsInstalling a Certificate FileGenerating a Key and Certificate Signing Request (CSR)Displaying/Clearing the Message BoardAudit Log ManagementBacking Up Stored DataManaging the Address ListsManaging InboxesManaging Mail BoxesManaging the Memory RX InboxManaging Confidential Fax InboxesPrinting Files Directly From the Remote UIAvailable Administrator Settings Table (Remote UI)MEAPOverview of This FunctionOverview of Login ServicesDefault Authentication (Department ID Management)Login ScreensSSO-H (Single Sign-On H)Login ScreensSystem RequirementsSMS (Service Management Service)SSO-H (Single Sign-On H)Before Starting SMS (Preparations)Specifying the TLS Encrypted Communication SettingsBefore Logging In to SSO-HLogging In to SMSLogging In with the SMS PasswordLogging In with the User Name and Password of the MachineLogging In from the Remote UI PortalLogging Out from SMSManaging ApplicationsStarting/Stopping ApplicationsUninstalling ApplicationsConfirming Application PreferencesManaging Application LicensesSetting Application Authentication InformationInstalling ApplicationsManaging System Applications and Login ServicesLogin Service SelectionUninstalling a Login ServiceStarting/Stopping System ApplicationsUninstalling System ApplicationsInstalling System ApplicationsChanging the Login Method for SMSConfirming System InformationConfirming Application DataConfirming License FilesChanging the PasswordManaging Application Setting InformationManaging Application LogsLogging In to SSO-HMenu for AdministratorsSetting the User Information for SSO-HRegistering/Editing User Data for Local Device AuthenticationRegistering/Editing User Data for Active Directory AuthenticationRegistering/Editing User Data for LDAP Server AuthenticationSetting the SSO-HSetting the User Authentication SystemRegistering/Editing LDAP Server InformationSetting the User Group to Register the Server AdministratorSpecifying the Number of Users Displayed on the Touch Panel DisplaySetting the Access Mode in SitesSetting the Security for SSO-HAllowing Administrators to Operate Using the Default PasswordSetting Password RestrictionsSetting the Lockout FunctionSetting Web Service Authentication SystemMenu for General UsersFile Formats for Local Device Authentication User Information FilesSDL FormatNetSpot Accountant 3.x FormatNetSpot Accountant 4.x FormatTroubleshootingTrouble That May Occur When the Windows Server Firewall Is SetOther TroubleSecurityPreventing Unauthorized AccessIncreasing SecurityRestricting Access by AuthenticationAdministrator SettingsSpecifying the System Manager SettingsDepartment ID ManagementSpecifying Department ID ManagementChecking/Printing/Clearing Page TotalsAccepting Jobs with Unknown Department IDsAccepting B&W Copy and Print Jobs without Entering a Department IDUser Setting Information Management (User Setting Information Management Service)Logging In to the User Setting Information Management Service PageDeleting the User Setting InformationAuthentication Method Settings for Sending OperationsSpecifying Personal FoldersRegistering Personal Folders for Each UserSetting Up the Home Folder and Personal FoldersRegistering Folders Designated by Login Service as Personal FoldersSpecifying Authentication Method for LDAP ServerSpecifying Authentication Method for Rights Management ServerSpecifying Authentication Method for SMTP ServerSpecifying Authentication Method for File ServerSimple Authentication Settings for Secure PrintSetting to Disable Integrated AuthenticationNetwork SecurityKey Pair and Server Certificate Settings for Encrypted TLS CommunicationGenerating a Key Pair and Server CertificateRegistering a Key Pair File and Server Certificate File Installed from a ComputerEditing Key Pairs and Server CertificatesRegistering/Editing a CA Certificate FileVerifying Certificate Validity Using Certificate Revocation ListProhibiting Use of Weak EncryptionUsing an Encryption Method That Complies with FIPS 140-2MEAP SettingsUsing the TLSPrinting Installed Application InformationPreventing Information LeakageDigital SignaturesSetting/Confirming a Key Pair and Device CertificateConfirming a Key Pair and User CertificateChecking a Device Signature/User Signature CertificateSetting a Rights Management ServerCopy Set Numbering OptionsAccepting Only Encrypted Secure PrintingRestricting the Send FunctionSetting the Address BookMail Box SettingsSpecifying Settings for All Mail BoxesSpecifying the Mail Box Security SettingsSetting the Control Panel DisplaySpecifying Management Settings for the Hard DiskCompletely Erasing Unnecessary Data from the Hard DiskInitializing All Data/SettingsTPM SettingsDevice ManagementUsing the USB PortDevice Information SettingsSpecifying Device Information Delivery SettingsRegistering/Deleting/Printing Delivery DestinationsSetting Automatic DeliverySetting Manual DeliverySetting the Receiving MachineChecking/Printing the Communication LogSetting SSO-H Authentication for Device Information Delivery SettingsLimiting FunctionsRemote UIClearing the Message BoardACCESS MANAGEMENT SYSTEMRetrieving Audit LogsSaving a Log of Key OperationsAvailable Administrator Settings Table (Touch Panel Display)Concerning the Information Security StandardUsing User's GuideManuals and Their ContentsHow to Use This Manual (User's Guide)User's Guide MenuUser's Guide TopicsSearch MethodViewing User's GuideOperations and Terms Used in This Manual (User's Guide)Manual Display SettingsAppendixThird Party SoftwareNoticeFeature HighlightsOperabilityProductivity 1 (Paper Feed/Paper Ejection)Productivity 2 (Others)Image QualityManageabilityReliabilitySystem SpecificationsSend FunctionsNetwork EnvironmentPrinter SettingsSystem EnvironmentSpecifications of Main Unit and Optional EquipmentMain UnitDuplex Color Image Reader Unit-MMulti-drawer Paper Deck-CPOD Deck Lite-CStack Bypass-CStack Bypass Alignment Tray-DLong Sheet Tray-BPOD Deck Lite XL-ATab Feeding Attachment-FEnvelope Feeder Attachment-FDocument Insertion Unit-NPaper Folding Unit-JCopy Tray-RStaple Finisher-W PROStaple Finisher-ACBooklet Finisher-W PROBooklet Finisher-ACPuncher Unit-BS/Puncher Unit-BT2/3 Hole Puncher Unit-A/2/4 Hole Puncher Unit-ACopy Card Reader-FLeft Margin Selected |  | Right Margin Selected | | Top Margin Selected | | Bottom Margin Selected | |
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IMPORTANT |
This mode can be used only for printing a file stored in a mail box. |
(Main Menu) → [Access Stored Files] → [Mail Box]. 
NOTE | ||||
If you are using the Gutter and 2-Sided Printing modes together and printing a file that already has a gutter, set the Gutter mode for the back only. If you are using the Gutter and 2-Sided Printing modes together and printing a file that does not have a gutter, set the Gutter mode for both the front and back. If you enter a value other than 0, you can switch between positive and negative gutter width by pressing [±].
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