Setting E-mail/I-Fax Communication

To directly send scanned documents via e-mail/I-fax without going through a computer, you need to configure communication settings such as a mail server, authentication methods, etc. Generally, an SMTP server is used for sending, and an SMTP server or a POP3 sever is used for receiving. You can set encoding and other parameters. For details about necessary settings, contact the Internet service provider or network administrators.
Press  (Settings/Registration).
Press <Function Settings>  <Send>  <E-Mail/I-Fax Settings>  <Communication Settings>.
Set communication.
Press <On> when you want to make the machine an SMTP server to receive e-mails and I-faxes. Be aware that you cannot receive via SMTP if you don't register the host name of the machine on the DNS server.
<SMTP Server>
Enter an SMTP server name (or an IP address).
<E-Mail Address>
Enter the machine's e-mail address.
You can specify any name as the user name (part at the left of @ mark). Enter the registered host name at the right of the @ mark.
<POP Server>
Enter a POP3 server name (or an IP address).
<POP Login Name>
To use a POP3 server, enter the user name of the specified mail account using alphanumeric characters.
<POP Password>
To use a POP3 server, enter the password of the specified mail account.
<POP Interval>
You can set the interval to automatically issue POP in minutes.
Display the screen to set authentication and encryption.
<Check Connection>
Press this button to check the connection for <SMTP Server> and <POP Server> after specifying the settings.
Press <On> when you want to receive e-mails and I-faxes using a POP3 server.
Setting POP authentication before sending and encryption communication to/from the POP server
POP authentication before sending (POP before SMTP) is a confirmation of users by the POP server (reception mail server) before sending, which is a function to block unauthorized e-mails sent by third parties. When the POP server supports TLS, communication can be encoded.
Setting SMTP authentication and encryption communication to/from the SMTP server
SMTP authentication (SMTP AUTH) verifies users by checking user names and passwords when e-mails are sent. It can also encode SMTP communication (sent and received). To encode SMTP reception using TLS, prepare key pairs beforehand. Configuring the Key and Certificate for TLS
Press <OK>.
Depending on your environment, you might need to specify the SMTP/POP3 port number. For details, contact the Internet service provider or the network administrators.