Setting E-mail/I-Fax Communication

To directly send scanned documents via e-mail/I-fax without going through a computer, you need to configure communication settings such as a mail server, authentication methods, etc. Generally, an SMTP server is used for sending, and an SMTP server or a POP3 sever is used for receiving. You can set encoding and other parameters. For details about necessary settings, contact the Internet service provider or network administrators.
1
Press .
2
Press <Function Settings>  <Send>  <E-Mail/I-Fax Settings>  <Communication Settings>.
3
Set communication.
<SMTP RX>
Press <On> when you want to make the machine an SMTP server to receive e-mails and I-faxes. Be aware that you cannot receive via SMTP if you don't register the host name of the machine on the DNS server.
<SMTP Server>
Enter an SMTP server name (or an IP address).
<E-Mail Address>
Enter the machine's e-mail address.
You can specify any name as the user name (part at the left of @ mark). Enter the registered host name at the right of the @ mark.
<POP Server>
Enter a POP3 server name (or an IP address).
<POP Login Name>
To use a POP3 server, enter the user name of the specified mail account using alphanumeric characters.
<POP Password>
To use a POP3 server, enter the password of the specified mail account.
<POP Interval>
You can set the interval to automatically issue POP in minutes.
<Authent./Encryption>
Display the screen to set authentication and encryption.
<Check Connection>
Press this button to check the connection for <SMTP Server> and <POP Server> after specifying the settings.
<POP>
Press <On> when you want to receive e-mails and I-faxes using a POP3 server.
Setting POP authentication before sending and encryption communication to/from the POP server
POP authentication before sending (POP before SMTP) is a confirmation of users by the POP server (reception mail server) before sending, which is a function to block unauthorized e-mails sent by third parties. When the POP server supports TLS, communication can be encoded.
Setting SMTP authentication and encryption communication to/from the SMTP server
SMTP authentication (SMTP AUTH) verifies users by checking user names and passwords when e-mails are sent. It can also encode SMTP communication (sent and received). To encode SMTP reception using TLS, prepare key pairs beforehand. Configuring the Key and Certificate for TLS
4
Press <OK>.
Depending on your environment, you might need to specify the SMTP/POP3 port number. For example, if you are using Office 365, you need to set the SMTP sending port number to "587". For details, contact the Internet service provider or the network administrators.
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