Printing Reports and Lists
This section describes the Communication Management Report and Fax Activity Report, including support for the remote address book. For information on reports and lists not described here, see "Printing Reports and Lists" in the User's Guide.
Communication Management Report
You can configure the machine to automatically print the report or send it as a CSV file to destinations registered in the Address Book when the specified number of communication results, including sent or received faxes, e-mails, and I-faxes, as well as items saved in the file server or Mail Box (machine's temporary storage space), is reached. You can also configure the machine to print the report or send it as a CSV file at a specified time.
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Press 
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Press <Function Settings> 
<Send> <Common Settings> <Communication Management Report>.
<Send> <Common Settings> <Communication Management Report>.3
Configure the necessary settings, and press <OK>.
<Print/Send Every Specified No. of Transm.>Select this to print/send a report when the specified number of communication results is reached. Set the number of communication results using the numeric keys.
<Print/Send at Specified Time>Select this to print/send a report at the specified time. Set the time using the numeric keys.
<Print Send/Receive Jobs Separately>Select this to output separate reports for send jobs and receive jobs.
<Send Destination>Specify the destination.
Press <Send Destination> <To Remote Address Book> to specify the destination to the destinations registered in a remote address book. For more information, see "Local Address Book and Remote Address Book" in the User's Guide.
<To Remote Address Book> to specify the destination to the destinations registered in a remote address book. For more information, see "Local Address Book and Remote Address Book" in the User's Guide. |
You cannot configure the settings for the Communication Management Report while <Display Job Log> in <Management Settings> is set to <Off>. In addition, if you change <Display Job Log> in <Management Settings> from <Off> to <On>, <Print/Send Every Specified No. of Transm.> and <Print/Send at Specified Time> in the Communication Management Report automatically changes to <Off>. For more information, see "<Display Job Log>" in the User's Guide. |
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For documents sent by e-mail, the report indicates the sending results between the machine and the mail server, not between the machine and the destination. You can manually print a Communication Management Report from a list in the usage history. For more information, see "Sending/receiving log" in the User's Guide. When setting to print a report at a specified time If a report is set to print at a specified time, the 100 most recent results are printed, with the most recent results first. If the number of results exceeds 100, the older results are not printed. When setting the machine to send the report as a CSV file at a specified time The 2,000 most recent results are exported to a CSV file, which is sent at the specified time. If the number of results exceeds 2,000 by the specified time for file sending, the older results are not exported. |
Fax Activity Report
You can configure the machine to automatically print a report on fax sending and receiving or send it as a CSV file to destinations registered in the Address Book when the specified number of sent or received faxes is reached. You can also configure the machine to print the report or send it as a CSV file at a specified time.
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Press .
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Press <Function Settings> <Send> <Fax Settings> <Fax Activity Report>.
<Send> <Fax Settings> <Fax Activity Report>.3
Configure the necessary settings, and press <OK>.
<Print/Send Every Specified No. of Transm.>Select this to print/send a report when the specified number of communication results is reached. Set the number of communication results using the numeric keys.
<Print/Send at Specified Time>Select this to print/send a report at the specified time. Set the time using the numeric keys.
<Print Send/Receive Jobs Separately>Select this to output separate reports for send jobs and receive jobs.
<Send Destination>Specify the destination.
Press <Send Destination> <To Remote Address Book> to specify the destination to the destinations registered in a remote address book. For more information, see "Local Address Book and Remote Address Book" in the User's Guide.
<To Remote Address Book> to specify the destination to the destinations registered in a remote address book. For more information, see "Local Address Book and Remote Address Book" in the User's Guide. |
You cannot configure the settings for the Fax Activity Report while <Display Job Log> in <Management Settings> is set to <Off>. In addition, if you change <Display Job Log> in <Management Settings> from <Off> to <On>, <Print/Send Every Specified No. of Transm.> and <Print/Send at Specified Time> in the Fax Activity Report automatically changes to <Off>. For more information, see "<Display Job Log>" in the User's Guide. |
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You can manually print a Fax Activity Report from a list in the usage history. For more information, see "Sending/receiving log" in the User's Guide. The name of the remote party registered in the Address Book is printed when sending to a destination selected from the Address Book. If sending by entering a number with the numeric keys, the Transmitting Subscriber Identification (TSI) is printed if it could be acquired from the recipient. When setting to print a report at a specified time If a report is set to print at a specified time, the 40 most recent results are printed, with the most recent results first. If the number of results exceeds 40, the older results are not printed. When setting the machine to send the report as a CSV file at a specified time The 2,000 most recent results are exported to a CSV file, which is sent at the specified time. If the number of results exceeds 2,000 by the specified time for file sending, the older results are not exported. |