Basic Operations for Scanning Originals

This section describes the basic operations for scanning originals.
1
Place the original.
For more information, see "Placing Originals" in the User's Guide.
2
Press <Scan and Send>.
For more information, see "<Home> Screen" in the User's Guide.
3
Specify the destination on the Scan Basic Features screen.
For more information, see "Scan Basic Features Screen" in the User's Guide.
Specifying Destinations from the Address Book
Specifying Destinations from One-Touch Buttons
Entering Destinations Manually
Specifying Destinations in the LDAP Server
Specifying Your Own E-Mail Address
Specifying Personal Folder
Specifying Destinations from the Address Book of a Mobile Device
Specifying Addresses in Cc/Bcc
To specify multiple destinations, press <Specify Destinations> and specify an additional destination.
To delete a destination, select the destination you want to delete, and press <Delete Dest.>.
You can select a destination and press <Details> to confirm the detailed information for the destination.
You can only change destinations from <Details> specified using the New Destination and destinations obtained via an LDAP server.
If the server machine is performing the System Manager information settings, authentication between the server machine and the client machine is performed while the client machine is obtaining the Remote Address Book/one-touch buttons. Authentication is performed by matching the System Manager ID and System Manager PIN set by the server machine and client machine. For more information, see "Changing the System Manager ID and PIN" in the User's Guide.
The availability of the Remote Address Book/one-touch buttons depends on the status of the System Manager information settings for the server machine and client machine, as shown below.
When the server machine is performing the System Manager information settings
When the client machine is performing the System Manager information settings
The System Manager ID and System PIN for the server machine and client machine match
Can use the Remote Address Book/One-Touch Button
Performing
Performing
Matches
Yes
Does Not Match
No
Not Performing
-
No
Not Performing
Performing
-
Yes
Not Performing
-
Yes
4
Specify the scan settings as necessary.
Selecting a File Format
Selecting Resolution
Specifying the Scanning Size of Originals
Selecting Color Scan/Black & White Scan
Scanning Both Sides of Originals
Enlarging or Reducing
5
Press .
Originals are scanned and sending/saving starts.
To cancel scanning, press <Cancel> or   <Yes>.
When <Press the [Start] key to scan the next original.> is displayed
Depending on the communication settings, you may be prompted to enter the user name and password. For more information, see "Setting E-mail/I-Fax Communication" in the User's Guide.
To check the total number of specified destinations
The total number of specified destinations is displayed on the top right of the screen. This enables you to confirm that the number of destinations is correct before sending.
To immediately cancel a job that is being sent
If you press on the control panel while a job is being sent, the message <Is it OK to cancel the following Send job?> appears. Press <Yes> to cancel sending.
You can select <Latest Received Job> or <Job Being Sent> to choose the job to cancel. For more information, see "<Job to Cancel When Stop is Pressed>" in the User's Guide.
Press when there are multiple send jobs to display the screen for selecting the send job to cancel. If the send job you want to cancel is not displayed, press <Check Other Jobs> to display <Send Jobs>. Select the job that you want to cancel, and press <Cancel>.
To check the statuses for sent/saved documents
On the <Status Monitor> screen, you can check the statuses for sent/saved documents. This screen enables you to send/save documents again or cancel sending/saving after checking the statuses. For more information, see "Checking Status and Log for Scanned Documents" in the User's Guide.
When <Display Notification When Job Is Accepted> is set to <On>, the <Status Monitor> screen can be displayed from the following screen that is shown after a send job is received. For more information, see "<Display Notification When Job Is Accepted>" in the User's Guide.
To print the report for the results of sending/saving
On the Scan Basic Features screen, pressing <Options> <TX Report> enables you to set to automatically print the report listing the results of sending/saving.
To set this for each job from <Options>, it is necessary to select <For Error Only> or <Off> in <TX Report>, and then set <Allow Printing from Options> to <On>. For more information, see "<TX Report>" in the User's Guide.
File name
When a file is sent/saved, its file name is automatically set based on the following format. You can change the setting so that a different name can be assigned. For more information, see "Setting a File Name" in the User's Guide.
When sending by e-mail
"Job numbers (four digits)_page numbers (three digits).file extension name" format, such as "1042_001.jpg"
When saving in a file server
"The year, month, day, hour, minute, and second the file is saved (14 digits).file extension name" format, such as "20151030133541.jpg"
E-mail subject
The subject entered in <Default Subject> is automatically set. For more information, see "<Default Subject>" in the User's Guide. If you specify a different subject, change the setting, or specify each time you send an e-mail. For more information, see "Specifying E-Mail Settings" in the User's Guide.
When multiple sheets are fed
Scanning is stopped and the message is displayed on the screen. Follow the instructions to clear the jam.
When you have cleared the jam, the resume job screen is displayed. If the machine mistakenly detects multiple sheet feeding, press <Do Not Detect Multi. Sheet Feed> to resume scanning.
To set the machine in advance to not notify you of multiple sheet feeding, perform one of the following operations.
Each time you send/save a document, press <Options> on the Scan Basic Features screen  select <Detect Feeder Multi Sheet Fd.> to disable the setting.
Set <Set Detection of Feeder Multi. Sheet Feed as Default> to <Off>. For more information, see "<Set Detection of Feeder Multi. Sheet Feed as Default>" in the User's Guide.
TIPS
Determining the top and bottom of the original
You can set the orientation of the document before scanning so that its top and bottom are positioned correctly when the sent/saved file is displayed on a computer.
When placing an A4 size original, press <Options> on the Scan Basic Features screen <Orig. Content Orientation> <Top at Far Edge> <OK>.
When placing large-sized originals such as A3 size, press <Options> on the Scan Basic Features screen <Orig. Content Orientation> select <Top at Far Edge> or <Top at Side Edge> according to the orientation of the original press <OK>.
Specifying multiple destinations including faxes
Setting <Enable Fax in Scan and Send Function> to <On> enables you to specify fax destinations from the Scan Basic Features screen. For more information, see "<Display Fax Function>" in the User's Guide. This setting is useful for specifying multiple destinations including faxes, such as when saving a copy of a sent fax in a file server.
Checking scanned images before sending/saving
You can check scanned images on the preview screen before sending/saving. For more information, see "Checking Scanned Originals Before Sending/Saving (Preview)" in the User's Guide.
Registering frequently used settings
You can combine frequently used destinations and scan settings into a button of the machine for later use. By pressing the registered button when scanning originals, you can quickly complete your settings. For more information, see "Registering a Combination of Frequently Used Functions" in the User's Guide.
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