Registering Address Book Backup Tasks
This section describes the method for backing up address books from printers on the network.
Refer to the following settings of iW Management Console V3.x.
[Device] > [Address Book] > [Registered Tasks]
NOTE |
Backed up address books cannot be distributed to printers. In order to distribute them, it is necessary to export the backed up address books to a file, and then import them to this software and create an address book for distribution. For more information, see the following. "Managing Destinations" in the User's Guide "Managing Address Lists" in the User's Guide |
1.
Select the [Tasks] menu > [Task List].
2.
Click [Create].
3.
Click [[Address Book] Back Up].
4.
On the [Scheduled] tab, specify the basic information and schedule of the task.
For details on configuring the task, see the following.
"Creating Tasks" in the User's Guide
In [Name], enter a name indicating the content of the task.
Set [Active/Inactive] to [Active].
In [Select Regions], select the regions to set for the task.
For [Selected regions only], select the regions to set. Multiple regions can be set for a task.
NOTE |
[Select Regions] is displayed when regions are set. For details, see the following. "Configuring Regions" in the User's Guide |
In [Schedule Settings], set the task execution schedule.
To send the task execution history via e-mail, set the notification conditions, destination, and e-mail priority in [Mail Notification Settings].
5.
On the [Targets] tab, select the printers or device groups to set as the target for task execution.
NOTE |
If printers that do not support the Address Book Management of this software are included in a device group, the task is not executed for those printers. |
6.
Set the task operation on the [Task-Specific Settings] tab.
Set the password in [Encryption Password Settings (Type II/Type III Devices)].
The address book of a Type II/Type III printer is backed up in the device setting value format. Therefore, it is necessary to set a password for encrypting the device setting values.
NOTE |
It is necessary to set a password, even if there are no Type II/Type III printers in the printers for management. |
In [Address Lists to be Backed Up], select the address lists to back up from the printers.
Select the following item to disable the [Address Book] ([Address Book] for some devices) setting in [Restrict Receiving for Each Function] when executing a task for Type I printers.
[Restart the printer before task execution if restart is necessary to enable access to address books.]
NOTE |
It is not necessary to select it if the [Address Book] ([Address Book] for some devices) setting in [Restrict Receiving for Each Function] has been disabled in advance. |
7.
Click [Add].
The address books backed up from printers can be checked in the following.
[Devices] menu > [Backup Data] > [Address Books]
You can check the information of the registered tasks by selecting the [Tasks] menu > [Task List].
For more information, see the following.
"Managing Created Tasks" in the User's Guide
You can check the information of executing or completed tasks by selecting the [Tasks] menu > [History].
For more information, see the following.
"Checking the Task Execution Results" in the User's Guide