Sending I-Faxes

To send a fax to a computer or another I-Fax-compatible device, specify an e-mail address instead of a fax number as the destination. If you send an I-Fax to a computer, it is sent as an e-mail attachment in TIFF format. And in the same way as when you send e-mail to a computer, you can specify multiple destinations and specify Cc and Bcc destinations.
1
Place the original(s). Placing Originals
2
Select <Scan> in the Home screen. Home Screen
If the login screen appears, specify the user name, the password, and the authentication server. Logging in to Authorized Send
3
Select <I-Fax> in the Scan Basic Features screen. Scan Basic Features Screen
4
Specify the destination.
 
Specifying from Address Book
Specifying from Coded Dial Numbers
Entering Destinations Directly
Specifying Destinations in an LDAP Server
If a screen on which a destination is already specified appears
You can only send to your own e-mail address. To send to other destinations, you must configure the send function authentication settings so that e-mail transmission is not restricted. Contact your administrator for details. LDAP Server Authentication.
Specifying destinations from the transmission records
You can also recall previously used destinations. Recalling Previously Used Settings for Sending/Saving (Recall Settings)
5
Specify multiple destinations, including Cc/Bcc destinations, as necessary.
Select the method used to specify destinations in the <Specify Destination> tab, and then specify the destination.
If you selected <LDAP Server> or <Specify Myself as Destination>, the destination is specified in the <To> field.
<Cc> and <Bcc> addresses can only be selected using <Address Book> or <Coded Dial>.
To delete destinations
If you specified multiple destinations, you can delete destinations as necessary.
6
Specify the scanning settings as necessary.
For more information about each setting, see Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server or Scanning Clearly.
7
Specify the subject, message, and reply-to address for the e-mail as necessary.
To specify subject/message
To specify reply-to address
Specify the reply-to address when you want to notify the recipient of an e-mail address different from that of the machine as the reply-to address. Select the target reply-to address from the destinations registered in the Address Book, and specify it. If the destination has not been registered in the Address Book, see Registering Destinations.
8
Select <Start>.
If the <Confirm Destination> screen is displayed, check whether the destination is correct, and then select <Start Scanning>.
Scanning of the original starts.
If you want to cancel, select <Cancel>  <Yes>. Canceling Sending Faxes
When placing originals in the feeder in step 1
When scanning is complete, the I-Faxes are sent. Select <Close> to end the procedure.
When placing originals on the platen glass in step 1
If the <SMTP Authentication> screen appears
Enter the user name and password, and select <Apply>.
File name of a sent document
The file name of a sent document is automatically assigned based on the following format: communication management number (four digits)_sent date and time_document number (three digits).file extension name. An arbitrary character string can be added in front of the file name. Configuring a File Name
Checking the communication status
Setting <Display Notif. When Job Is Accepted> to <On> displays a screen prompting confirmation of the communication status. When you select <Status Monitor>, you can check the sending status. <Display Notif. When Job Is Accepted>
If a Send Error Occurs
Error notifications are sometimes sent to the e-mail address set to the machine. If you leave it as-is, it may result in an insufficient remaining capacity of mailbox depending on your mail server. It is recommended that you clear the mailbox periodically.
To clear the mailbox
When the mailbox is cleared, all e-mail in the server mailbox is deleted. When you specify the e-mail account that you use usually, you should first check whether any e-mail in the mailbox needs to be kept.
If you always want to send with the same settings: Changing the Default Settings for Functions
If you want to register a combination of settings to use when needed: Registering Frequently Used Settings
If you want to specify the I-Fax sender name: <Register Unit Name>
80CA-053