Configuring Detailed Information of the E-mail Server (Remote UI)

Use Remote UI from a computer to configure the information of the e-mail server to use for sending scanned data by e-mail and for sending and receiving scanned data by I-Fax. You can also configure POP authentication before sending, SMTP authentication, and encryption communication settings.
Administrator privileges are required. The machine must be restarted to apply the settings.
If the SMTP port number of the e-mail server is other than 25 and/or the POP3 port number is other than 110, you must change the port number setting. Changing the Port Number
Required Preparations
Connect the computer you are using to configure the settings to the machine over a network.
Prepare the following information and keep it close by.
IP address of the machine Checking the Network Status and Settings
E-mail address of the machine
Setting information of the e-mail server (SMTP/POP3 server name, authentication setting, user name and password to be used for authentication, encrypted communication setting)
* For details about the setting information, contact your provider or network administrator. Depending on the usage environment, you can also refer to the information set in the computer e-mail software.
1
Log in to Remote UI in System Manager Mode. Starting Remote UI
2
On the Portal page of Remote UI, click [Settings/Registration]. Portal Page of Remote UI
3
Click [TX Settings] [E-Mail/I-Fax Settings] [Edit].
The [Edit E-Mail/I-Fax Settings] screen is displayed.
4
Enter the basic settings of the e-mail server.
[SMTP Server]
Enter the SMTP server name (the host name or IP address) to be used for sending e-mail and I-Fax, using single-byte alphanumeric characters.
Input example: Host name
smtp.example.com
[E-Mail Address]
Enter the e-mail address of the machine using single-byte alphanumeric characters.
[POP Server]
When receiving I-Faxes or when using POP authentication before sending (POP before SMTP), enter the POP3 server name (the host name or IP address) using single-byte alphanumeric characters.
Input example: Host name
pop.example.com
[User Name]
Enter the user name used for authenticating the POP3 server using single-byte alphanumeric characters.
[Set/Change Password]
To set a password to use when authenticating the POP3 server, select this checkbox, and enter the password using single-byte alphanumeric characters.
[POP RX]
Select this checkbox to receive I-Faxes.
[POP Interval]
Enter the interval at which to connect automatically to the POP3 server to receive I-Faxes.
To not receive I-Faxes automatically, enter [0]. In this case, I-Faxes must be manually received. Receiving I-Faxes
5
Configure the authentication and encryption settings for sending e-mail and I-Faxes according to your usage environment.
When using POP authentication (POP before SMTP) before sending
Select the [Use POP Authentication Before Sending] checkbox.
To use APOP authentication to encrypt password at authentication, also select the [Use APOP Authentication] checkbox.
When using SMTP authentication
Select the [Use SMTP Authentication (SMTP AUTH)] checkbox, and enter the user name to be used for SMTP authentication using single-byte alphanumeric characters.
To set a password to use for SMTP authentication, select the [Set/Change Password] checkbox, and enter the password using single-byte alphanumeric characters.
When encrypting communication with the e-mail server
Select the [Use TLS for SMTP TX] and/or [Use TLS for POP] checkboxes.
Configure whether to verify a certificate for TLS encryption communication or whether to add a common name (CN) to the verification items.
6
Click [OK].
By clicking [Check SMTP Connection] or [Check POP Connection], you can check the connection with the SMTP or POP3 server using the current settings.
7
Restart the machine. Restarting the Machine
The settings are applied.
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