Performing User Authentication with an LDAP Server When Sending or Saving Data
You can use LDAP server authentication when using the send and save functions of the machine.
The machine can display a login screen when sending or saving faxes or scanned data to restrict these functions to only those users managed by an LDAP server.
You can also restrict the send and save destinations and prohibit sending and saving for each function.
For the specifications of LDAP server authentication of the machine, see the specifications of the authentication function. Supported Software and Servers
The machine can display a login screen when sending or saving faxes or scanned data to restrict these functions to only those users managed by an LDAP server.
You can also restrict the send and save destinations and prohibit sending and saving for each function.
For the specifications of LDAP server authentication of the machine, see the specifications of the authentication function. Supported Software and Servers
Configure these settings using Remote UI from a computer. You cannot use the operation panel to configure the settings.
Administrator privileges are required.
Administrator privileges are required.
Required Preparations |
Register the LDAP server to be used for authentication in the machine. Registering LDAP Servers |
1
Log in to Remote UI in System Manager Mode. Starting Remote UI
2
On the Portal page of Remote UI, click [Settings/Registration]. Portal Page of Remote UI
3
Click [TX Settings] 
[Authentication Settings for Send Function] [Edit].
[Authentication Settings for Send Function] [Edit].The [Edit Authentication Settings for Send Function] screen is displayed.
4
Select the [Use User Authentication] checkbox in [Basic Settings].
During Department ID Management
Set the action when logging out after being logged in with both authentication and Department ID Management.
To display the screen to select the logout authentication after pressing the logout button, select the [Display Confirmation Screen When Logging Out] checkbox.
When this checkbox is cleared, you are logged out from both without the screen being displayed.
To display the screen to select the logout authentication after pressing the logout button, select the [Display Confirmation Screen When Logging Out] checkbox.
When this checkbox is cleared, you are logged out from both without the screen being displayed.
5
In [E-Mail/I-Fax Sending Settings], specify whether to allow sending of e-mails and I-Faxes.
When [Do Not Allow] is selected, you cannot send scanned data by e-mails or I-Fax.
When [Only Allow Sending to Myself] is selected, you can only send e-mails and I-Faxes to the e-mail addresses of the users authenticated with the LDAP server.
When [Allow] or [Only Allow Sending to Myself] is selected 
Configure the settings to display the authentication screen and specify the sender.
[Authentication Method]
Specify whether to display the authentication screen of the SMTP server when sending data.
Specify whether to display the authentication screen of the SMTP server when sending data.
[Display the authentication screen using the same user name as when the sending operation started]
Displays the authentication screen using the same user name and password entered on the login screen for authenticated sending.
[Display the authentication screen without any authentication information]
Displays the authentication screen without a user name and password.
[Use device-specific authentication information and do not display the authentication screen]
Perform SMTP server authentication using the user name and password set in the mail server details without displaying the authentication screen.
[Specify Authentication User Destination as Sender]
Select this checkbox to set the e-mail address of the user authenticated on the LDAP server as the sender.
When this checkbox is cleared, the e-mail address of the machine set in the details of the mail server becomes the sender. Configuring Detailed Information of the E-mail Server (Remote UI)
Select this checkbox to set the e-mail address of the user authenticated on the LDAP server as the sender.
When this checkbox is cleared, the e-mail address of the machine set in the details of the mail server becomes the sender. Configuring Detailed Information of the E-mail Server (Remote UI)
6
In [File Sending Settings], specify whether to allow saving of scanned data to a shared folder or FTP server.
When [Do Not Allow] is selected, you cannot save scanned data to a shared folder or FTP server.
When [Only Allow Sending to Myself or Specified Folder] is selected, you can only save data to a folder registered in the LDAP server or a folder specified with [Specify Destination Folder].
When [Allow] is selected
Configure the settings to display the authentication screen.
[When Sending File to Destination Registered in Address Book]
[Authentication Method]
Specify whether to display the authentication screen of the server when sending data.
[Display the authentication screen using the same authentication information as when the sending operation started]
Displays the authentication screen using the same user name and password entered on the login screen for authenticated sending.
[Display the authentication screen without any authentication information]
Displays the authentication screen without a user name and password.
[Use the authentication information from the address book and do not display the authentication screen]
Perform server authentication using the user name and password set in the Address Book without displaying the authentication screen.
When [Only Allow Sending to Myself or Specified Folder] is selected
Configure the settings to display the authentication screen and the settings of the destination folder.
[When Sending File to Myself]
[Authentication Method]
Specify whether to display the authentication screen of the server when sending data.
[Use the same authentication information as when the sending operation started]
Performs server authentication using the same user name and password entered on the login screen for authenticated sending.
To display the authentication screen using the same user name and password when sending data, select the [Display Authentication Screen] checkbox.
To display the authentication screen using the same user name and password when sending data, select the [Display Authentication Screen] checkbox.
[Display the authentication screen without any authentication information]
Displays the authentication screen without a user name and password.
[Specify Destination Folder]
To specify the store location, select this checkbox, and enter [Host Name] and [Folder Path].
When this checkbox is cleared, the store location is set using the authenticated user information registered in the LDAP server.
When this checkbox is cleared, the store location is set using the authenticated user information registered in the LDAP server.
[Host Name]
Enter the host name for the shared folder or FTP server to be used as the store location.
[Folder Path]
Enter the path to the store location excluding the host name.
To add a user name authenticated with the LDAP server to the path, select the [Add User Name] checkbox.
To add a user name authenticated with the LDAP server to the path, select the [Add User Name] checkbox.
7
In [Fax Sending Settings], specify whether to allow sending of faxes.
When [Do Not Allow] is selected, you cannot use the fax function.
8
Click [OK].
The settings are applied.
9
Log out from Remote UI.