Flow of Operations (Address Book Management)
This section describes the flow of the basic operations for Address Book Management.
Configuring the Initial Printer Settings
In order to manage the address books of printers using this software, it is necessary to change the printer settings from the factory default settings. For details, see the following.
Registering Printer Authentication Information to This Software
Register the authentication information set in the printers to this software.
Either of the following types of authentication information is required for managing address books.
Type I Printer
[User Authentication]
[Domain Authentication]
[System Manager ID]
IMPORTANT |
If [Use MEAP Auth. When Receive] is disabled in Device Information Delivery Settings of the printer, register the authentication information in [System Manager ID] to this software. |
Printers other than Type I
[System Manager ID]
For details on the registration method, see the following.
Checking the Printers for Management
In order to manage the address books of printers, it is necessary to check whether the target printers support Address Book Management in advance. This is performed using the built-in task (Check Address Book Functionality) that is automatically executed. For details, see the following.
Backing Up Printer Address Books
You can export the backed up address books to a file. Exported address books can be imported to printers or the [Destination List] of this software.
Backing Up Address Books from Printers
Create a task for backing up address books to back up address books from printers. For details, see the following.
Importing Backed Up Address Books to Printers
Backed up address books can be imported to printers via the Remote UI. For details, see the following.
Exporting Address Books
Importing Address Books to Printers
Printer instruction manuals
Creating Address Books to Distribute to Printers
Confirm the corresponding flow of operations.
When Managing Printer Address Books in This Software for the First Time
Registering Destinations
Register destinations to the [Destination List] of this software. In Address Book Management, destinations are centrally managed in the destination list. For details, see the following.
Destinations can also be imported from a file. For details, see the following.
Creating Address Lists/One-Touches
Create the address lists and one-touches to distribute to printers. Then add destinations to the address lists and one-touches. For details, see the following.
NOTE |
The destinations registered in the destination list can be added to address lists and one-touches. |
Associating Address Books and Printers
Create address books including address lists and one-touches. Then, create a set of those address books and the printers to distribute to.
When Printer Address Books Were Managed with the Address Book Management Plug-in Operating in Enterprise Management Console V3.x
When migrating from an old environment to this software, register the address lists and one-touches that were managed in the old environment to this software.
Printer Side Operations
Use the Remote UI to export the address lists and one-touches of the printer to a CSV file or file in the dedicated format (*.abk). For details, see the following.
Printer instruction manuals
NOTE |
A file retrieved using the address book backup function of this software can also be used for migration. |
Operation in This Software
Importing the Exported File to the [Destination List] of This Software
For details, see the following.
Creating Address Lists/One-Touches (for Type II/Type III printers)
Create the address lists (Coded Dial) and one-touches (Favorites) to distribute to printers. Then add destinations to the address lists and one-touches. For details, see the following.
NOTE |
For Type II/Type III printers, only the destinations included in the file are imported. Therefore, Favorites and Coded Dial (One-Touch for some models) need to be created in this software. |
Associating Address Books and Printers
Create address books including address lists and one-touches. Then, create a set of those address books and the printers to distribute to.
Distributing Address Books to Printers
1. Backing Up the Address Books
It is recommended that you back up the address books from the destination printers before distributing address books to printers. For details, see the following.
2. Distributing Address Books to Printers
Execute a task to distribute address books to printers. The address books associated with the printers specified in the task are distributed to those printers. For details, see the following.