Backing Up Printer Address Books

This section describes the method for backing up address books from printers on the network.
IMPORTANT
If the printers that belong to the target group of a task are changed after registering a task, the task is executed for the new printers.
NOTE
Backed up address books cannot be distributed to printers. In order to distribute backed up address books, it is necessary to export them to a file, import them to this software, and then create an address book for distribution. For details, see the following.

Backup Preparations

1.
Settings must be configured on the printers to back up from. Configure the printers before executing a task.
For details, see the following.

Creating Backup Tasks

1.
Select the [Tasks] menu > [Task List].
2.
Click [Create].
3.
Click [[Address Book] Back Up].
4.
Configure the task on the [Scheduled] tab and the [Targets] tab.
For details, see the following.
NOTE
If printers that do not support the Address Book Management of this software are included in a device group, the task is not executed for those printers.
5.
Set the task operation on the [Task-Specific Settings] tab.
Set the password in [Encryption Password Settings (Type II/Type III Devices)].
The address book of a Type II/Type III printer is backed up in the device setting value format. Therefore, it is necessary to set a password for encrypting the device setting values.
NOTE
It is necessary to set a password, even if there are no Type II/Type III printers in the printers for management.
In [Address Lists to be Backed Up], select the address lists to back up from the printers.
Select the following item to disable the [Address Book] setting in [Restrict Receiving for Each Function] when executing a task for Type I printers.
[Restart the printer before task execution if restart is necessary to enable access to address books.]
NOTE
It is not necessary to select it if the [Address Book] setting in [Restrict Receiving for Each Function] has been disabled in advance.
6.
Click [Add].
The address books backed up from printers can be checked in the following.
[Devices] menu > [Backup Data] > [Address Books]
You can check the information of the registered tasks by selecting the [Tasks] menu > [Task List].
For details, see the following.
You can check the information of executing or completed tasks by selecting the [Tasks] menu > [History].
For details, see the following.