Device Setting Values

Settings Supported by Device Setting Values Management

The specifications for each printer type are indicated below.

Type I

Settings that support [Import/Export All] on the [Settings/Registration] > [Management Settings] > [Data Management] page of the Remote UI
For details on the supported settings, see the following.
Printer instruction manuals

Type II/Type III/Type IV

Settings that support importing/exporting in [Settings/Registration] on the Remote UI

Cautions for Backing Up

The settings to back up from printers are specified in categories. Multiple categories can be specified at the same time.
Individual settings inside categories cannot be specified.
The setting values of all the specified categories are saved to this software as a single file.
All the categories handled by Device Setting Values Management are displayed on the backup category selection screen. If a printer does not support the functions corresponding to a selected category, the settings of that category are not included in the backup data.

Cautions for Distribution

When setting values data that does not match the type of destination printers is distributed, no setting values are reflected. The task ends with an error.
Specify a single setting value data (file) for distribution.
Categories inside the specified setting value data cannot be selected and individual settings inside categories cannot be selected.
When setting value data including the address book category is distributed to printers whose address books are managed with the Address Book Management of this software, the integrity of the address books may be lost. It is recommended that only one of these functions is used to manage address books.

Cautions Regarding the Security Level

Type I

The following cautions apply according to the platform version of the printer.
Printers with platform version 3.10 or later
Device setting values backed up from printers with a [Back Up Device Setting Values] task are set to security level 2.
Device setting values with security level 2 cannot be applied to printers with platform version 3.09 or earlier.
Perform the following operation when distributing the device setting values of printers with platform version 3.10 or later to printers with platform version 3.09 or earlier.
1. Export the device setting values with security level 1 from the Remote UI of a printer with platform version 3.10 or later.
2. Upload the device setting values to this software.
For details, see the following.
3. Execute a [Distribute Device Setting Values] task to distribute the device setting values to the printers.
Printers with platform version 3.09 or earlier
Device setting values backed up from printers with a [Back Up Device Setting Values] task are set to security level 1.
Device setting values with security level 1 can be applied to printers with a platform version of 3.10 or later.

Types of Settings Reflected in Target Printers for Distribution

The following three types of settings can be distributed with Device Setting Values Management. Therefore, even if the device setting value data to distribute is the same, the setting values that are reflected may differ according to the target printer for distribution.

Case A

Setting values are reflected if the backup source and distribution destination are the same printer. Not reflected in printers other than the backup source, even if the model is the same.

Case B

Setting values are reflected if the backup source and distribution destination are the same model (same series). For details on models handled as the same model, see the following.
Printer instruction manuals
Even if the model of the backup source and the distribution destination is the same, some setting values are not reflected if the option configuration differs.

Case C

Settings are reflected even if the model of the backup source and the distribution destination differs.
NOTE
For details on the settings and types supported for Type I printers, see the following.
Printer instruction manuals
For details, contact the following.
Your local authorized Canon dealer

Printer Operations for Backing Up/Distributing

Take note of the following regarding printer operations during the backup and distribution of device setting values. Therefore, it is recommended that these operations are executed on holidays or at night, when the printers are not being used.
The control panel and Remote UI cannot be operated while a printer is executing the backup or distribution process.
The control panel and Remote UI cannot be operated until the printer restarts after distribution is complete.
It may take some time for the process on the printer side to finish.
Backup and distribution of device setting values may not be able to be executed while the printer is executing other processes. The conditions are the same as importing device setting values using the Remote UI of a printer. For details, see the following.
Printer instruction manuals
An error may occur when another task of this software is executed while a Device Setting Values Management task is executing.

Cautions Regarding Settings

If you distribute device setting values such as the following, the printers may not operate correctly or problems may occur with operation.
Setting values that do not match the network environment that the printer is connected to
Setting values that differ from existing setting values
Setting values of some categories
A careful check is required for distributing setting information. This section describes several examples of cases where caution is required for each printer type.
IMPORTANT
This section describes typical examples. Carefully check whether the combination of settings you will distribute is compatible with the network environment and existing related settings.
For details on the items included in this category, contact the following.
Your local authorized Canon dealer
If the setting value data to distribute is new data created in Device Settings Configurator, only the items set for output in Device Settings Configurator are set for distribution.
If the setting value data to distribute is the following setting value data, the setting values of all the categories included in that data are set for distribution.
Device setting value data exported from printers
Device setting value data backed up to this software from printers
Setting value data edited in Device Settings Configurator based on either of the above data
Device setting value data exported from the Device Configuration Management Plug-in operating in Enterprise Management Console V3.x (extension: DCM)
NOTE
The menu position, screen names, and item names may differ according to the model.

Type I

Category: Settings/Registration Basic Information
This category includes network settings. If the following setting values are changed, the printer may become unable to connect to the network. Distribute the settings after confirming them with your network administrator.
(Settings/Registration) > [Preferences] > [Network]
This category includes the following setting information. Also check the cautions for the following categories.
Box Settings
Forwarding Settings
Category: Box Settings
When the following setting values included in this category are changed, a file may be deleted at a time that is not before distribution, and users may become unable to use a Mail Box due to the PIN being changed. In this case, distribute the correct setting values again. Alternatively, cancel the PIN, and set it again as required.
(Settings/Registration) > [Function Settings] > [Store/Access Files] > [Mail Box Settings] > [Set/Register Mail Boxes] > [PIN]/ [Time Until File Auto Delete]
Category: Forwarding Settings
When the following setting value included in this category is set to [Off], jobs with a forwarding error are deleted.
(Settings/Registration) > [Function Settings] > [Receive/Forward] > [Common Settings] > [Handle Files with Forwarding Errors]
Category: Favorite Settings
This category includes the following settings registered from the button on the top right edge of the screen for printing stored files.
[Register Favorite Settings]
[Edit Favorite Settings]
[Change Default Settings]
These items include settings related to deleting files after printing. If the following setting values are set to [On], stored files are deleted after printing.
Home or Main Menu > [Access Stored Files] > files to print > [Delete File After Printing] on the print settings screen
Category: Department ID Management Settings
This category includes [Department ID] and whether to enable [Department ID Management]. It also includes information on [System Manager ID].
Therefore, if a new [Department ID] and [PIN] are distributed when the following item is set to [On], users may become unable to log in to the printer.
(Settings/Registration) > [Management Settings] > [User Management] > [Department ID Management]
If a login application that performs authentication via department IDs is enabled in the printer, the previous settings can be restored by distributing the setting values before distribution.
To use distributed [Department ID] and [PIN] settings in printers using both [Department ID Management] and SSO-H or User Authentication, perform the following operation without restoring the settings to their previous state.
1. Log in to SSO-H or User Authentication as an administrator.
2. Change [Department ID Management] to [Off].
3. Change the [Department ID] setting of each SSO-H or User Authentication user to the new [Department ID]/[PIN].
4. Change [Department ID Management] to [On].
For detailed procedures, see the following.
Printer instruction manuals
Category: User Access Control for Advanced Box
When the following setting values are changed, users may become unable to use the Advanced Box because the user information and authentication method are changed. In this case, distribute the correct setting information. Alternatively, set the correct data on the printer.
Settings configured in [User Access Control for Advanced Box] on the Remote UI
Category: Web Access Settings
This category includes the setting information in [Favorites] on the Web Access screen. For environments operated with the following settings, distribute data that includes related categories. If you distribute only the Web Access Settings category, the touch panel may be displayed in an unintended state.
When the Web Access Favorites buttons are displayed on the Home screen or Quick Menu screen
Home Settings, or Main Menu Settings and Quick Menu Settings
When the Web Access Favorites are registered to [Default Screen after Startup/Restoration]
Settings/Registration Basic Information
Category: Home Settings/Main Menu Settings/Quick Menu Settings
Depending on the version of the platform, there may be a [Main Menu Settings] and [Quick Menu Settings] category and no [Home Settings] category.
When device setting values including [Main Menu Settings] and [Quick Menu Settings] are distributed to a printer that supports [Home Settings], the setting values included in these categories are reflected to [Home Settings]. When device setting values including [Home Settings] are distributed to a printer that does not support [Home Settings], the setting values in [Home Settings] are not reflected to [Main Menu Settings] and [Quick Menu Settings].
Category: Categories including settings related to destinations
The following categories include settings related to destinations. It is recommended that these categories are distributed together. (The number and existence of related categories differs according to the model.)
Box Settings
Favorite Settings
Address Book
Forwarding Settings
Home Settings
Quick Menu Settings
Workflow Composer Settings
Settings/Registration Basic Information (when using remote address books)
IMPORTANT
When address books are distributed, all the destinations before distribution are deleted.
Example: When an address book that includes only [Address List 1] is distributed, all the destinations included in address lists and one-touches other than [Address List 1] are deleted.
When some categories are distributed alone, destination settings included in other categories of the destination printers for distribution may become inconsistent and cause unintended settings. When handling some categories alone, check the destination settings of the related items on the destination printers for distribution after distribution.
When using remote address books, it is recommended that the following categories are also distributed in addition to the above. (They include remote address book settings.)
Settings/Registration Basic Information
When an address book is distributed to a printer where an application is using the address book, the application may become unable to operate correctly. For details, see the following.
Printer instruction manuals

Type II/Type III/Type IV

Category: Settings/Registration Basic Information
If the following setting values included in this category are changed, the printer may become unable to connect to the network. Distribute the settings after confirming them with your network administrator.
Type II
[Menu] > [Network] on the touch panel display
Type IV
[Network] in the setup menu
System Manager ID/Department ID
The [Settings/Registration Basic Information] category for Type II/Type III printers includes the following settings. If these setting values are changed, the administrator and users may become unable to log in to the printer.
Type II
[Menu] > [Management Settings] > [User Management] > [System Manager Information Settings]/[Department ID Management] on the touch panel display
[Settings/Registration] > [Department ID Management] on the Remote UI
Type III
(Additional Functions) > [System Settings] > [System Manager Settings] > [Department ID Management]
When [Department ID Management] is set to [On] for a Type II printer, the department ID settings are also included in this category.
The previous settings can be restored by distributing the setting values before distribution.
NOTE
The menu position, screen names, and item names may differ according to the model.
Category: Address Book
Type II/Type III devices have the [Address Book] category.
When address books are distributed, all the following settings are deleted to maintain consistency.
All destinations registered before distribution
[Favorite Settings] that include destinations in the settings (Type II)