Managing Backed Up Address Books

This section describes the method for managing the address books backed up from printers with a [Back Up Address Books] task.
For details on backing up address books, see the following.

Displaying the List of Printers with an Address Book Backed Up

You can check the printers that have successfully backed up an address book with a [Back Up Address Books] task.
1.
Select the [Devices] menu > [Backup Data] > [Address Books].

Exporting Backed Up Address Books

You can export the address books backed up from a printer to a file. Exported address books can be imported to printers or the [Destination List] of this software.

For Type I Printers

1.
Select the desired printer on the [Devices] menu > [Backup Data] > [Address Books] > [Address Book Backup Data Management] page.
The dates that the address books were backed up are displayed on the [Address Book Backup Details] page.
2.
Select the date to export in [Backup Files].
3.
Click [Export].
4.
Select the format of the file to export in the [File Type] drop-down list on the [Export Address Book Backup Data] page.
[CSV file (for printers) (*.csv)]
Exports in the CSV format.
The character encoding is set to UTF-8.
There are cautions to follow when exporting to a CSV file. For details, see the following.
[Proprietary format (security level 1) (*.abk)]
Exports in the dedicated file format for Canon multifunction printers. The exported file can be imported from the Remote UI of a printer.
[Proprietary format (security level 2) (*.abk)]
Exports in the dedicated file format for Canon multifunction printers. The exported file can be imported from the Remote UI of a printer.
NOTE
The file format that can be imported from the Remote UI of a printer differs according to the model of the printer. Select the file format according to the printer you are using. For details, see the following.
Printer instruction manuals
5.
To encrypt the authentication information included in the address information, select [Encrypt authentication information].
In [Password], enter the password for encrypting the authentication information.
6.
In [Select Address Lists], select the address lists and one-touches to export.
7.
Click [Export].

For Printers Other Than Type I Printers

1.
Select the desired printer on the [Devices] menu > [Backup Data] > [Address Books] > [Address Book Backup Data Management] page.
The dates that the address books were backed up are displayed on the [Address Book Backup Details] page.
2.
Select the date to export in [Backup Files].
3.
Click [Export].
4.
Click [Export] on the [Export Address Book Backup Data] page.
NOTE
The exported file is in the DCM format.

Deleting Backed Up Address Books

You can delete the address books backed up from printers from this software.
1.
Click [Delete] on the [Devices] menu > [Backup Data] > [Address Books] > [Address Book Backup Data Management] page.
2.
Specify the conditions to delete.
Deleting data older than the specified number of days
Select [All data prior to the specified number of days] in [Delete Backup Data].
Enter the number of days in [Number of Days].
Click [Apply].
Deleting data that exceeds the specified number of items
Select [All data prior to the specified number of backup entries] in [Delete Backup Data].
Enter the number of items of backup data to retain in this software in [Number of Entries].
Click [Apply].
3.
Click [Yes].

Individually Deleting Backed Up Address Books

1.
Click the desired printer on the [Devices] menu > [Backup Data] > [Address Books] > [Address Book Backup Data Management] page.
2.
Select the dates to delete in [Backup Files].
Click a date to display the details screen. You can also click [Delete] on the details screen to delete the address book.
3.
Click [Delete].