Registering Destinations to the Address Book (Control Panel)
You can register destinations to the Address Book using the control panel.
You can use the following methods to register e-mail addresses and fax numbers:
You can use the following methods to register e-mail addresses and fax numbers:
Register destinations by directly entering their information.
Register destinations by searching for user information managed with an LDAP server.
Required Preparations |
If you are using an LDAP server, register the LDAP server to be used for searching for destinations to the machine. Registering LDAP Servers |
1
On the control panel, press [Addr. Book] in the [Home] screen. [Home] Screen
2
Press [Regist Dest.].
The [Register As] screen is displayed.
If the [Address Book PIN] screen is displayed, enter the PIN, and press [Apply].
3
Press [Coded Dial] or [One-Touch].
[Destination Type] screen is displayed.
4
Select the destination type.
When registering group destinations, see the following.
Registering Groups to the Address Book (Control Panel)
Registering Groups to the Address Book (Control Panel)
5
Enter the destination information.
When Directly Entering the Destination
Press [Name] and enter the name, and then press [Apply].
You can register a destination without entering its name, but by entering the name, you can search for it by its initials when specifying the destination.
For destination information, press [E-Mail Address] or [Fax Number], enter that information, and then press [Apply].
When entering an international destination in [Fax Number], enter the international access number, country code, and fax number in that order. If you are unable to connect, press [Pause] in between the numbers to add a pause. You can change the pause time. [Set Pause Time]
When Entering the Destination by Searching an LDAP Server
1 | Press [LDAP Server]. |
2 | Select the LDAP server. |
3 | Select the search item, and specify the search string.  Enter the string to search for, and press [Apply]. You can specify multiple search items. |
4 | Select [Search Meth.], and select the search conditions. To search for users who meet all items specified in Step 3, select [Using All Conditions Below]. To search for users who meet any of the items specified in Step 3, select [Using Some Conditions Below]. |
5 | Press [Start Search]. The users who meet the search conditions are displayed. When the authentication screen is displayed, enter the user name and password of the machine that is registered to the LDAP server, and press [Apply]. |
6 | Select the user to register to the Address Book. The name and destination are entered in the registration screen of the Address Book. |
6
Set the fax sending details, as needed.
If a fax number was registered in Step 5, set the details when a send error occurs or it takes time to send a fax to that number.
If you registered something other than a fax number, this step is not required. Proceed to Step 7.
If you registered something other than a fax number, this step is not required. Proceed to Step 7.
1 | Press [Fax Number]  [Details]. |
2 | Set the items, and press [Apply]. [ECM TX]*1 When an error occurs for an image being sent, the machine corrects the image so as not to send a distorted image. [TX Speed]*1 If it takes time to start sending a fax, such as when there is a poor phone line connection, the machine lowers the communication start speed. [Long Distance] If a communication error occurs when sending a fax to an international destination, select [International (1)]. If the error does not improve, select [International (2)] and [International (3)] in that order. *1 If this is not set here, the settings that appear when selecting [Menu] in the [Home] screen and then selecting [Function Settings] are applied. [ECM TX] [TX Start Speed] |
7
Press [Apply].
The destination is registered to the Address Book.
When a destination is registered to [One-Touch] in Step 3, the destination is registered to the [One-Touch] button on the [Home] screen. The name which is entered in [Name] when the destination is registered appears as the button name.
 | |
Registering a Destination from the TX Job Log of a Scan or Fax JobYou can register a destination to the Address Book from the TX Job Log of a scan job or a fax job with the following steps.
|
on the control panel