Multiple destinations registered in the Address Book(Registering Destinations in the Address Book) can be combined into a group. You can use this feature to send documents and back up data at the same time because different types of destinations can be registered in the same group. For example, you can register e-mail addresses and file server IP addresses together in one group, or fax numbers and I-fax addresses in another one. |
To register a group that contains destinations for your own use, you need to log into the machine. Logging into the Machine You cannot register new destinations in a group address. Register destinations in the Address Book in advance. Only destinations in the same address list can be grouped. Destinations registered in a different address list cannot be grouped. You can register up to 256 destinations in a group address. Since each address entry is treated as a single entry, if you register a fax number in a group address, the fax number and group address entry are counted as two separate entries. In addition to registering destinations such as e-mail addresses, you can register a Mail Box (machine's temporary storage space) in a group (Making Simple Edits to Files). For example, when you register a Mail Box in a group and send a scanned document attached to an e-mail, the document can be saved in the machine and checked later. |
(Items shown on the screen may differ depending on your model and options.) |
1 | Press <Add from Address Book>. |
2 | Select the destinations you want to register in a group, and press <OK>. Destination type button Select (e-mail), (fax), (I-fax) or (file) to filter the destinations displayed in the address list (). Press <All> to display all registered destinations. Destination Destinations registered in the address list that you selected in step 6 are displayed. From this list, select the destinations you want to register in a group. When destinations are managed by access numbers, they are not displayed in the list unless you enter the access number (Restricting Access to Destinations Registered in the Address Book) after pressing <Access No.>. <Details/Edit> Select a destination and press <Details/Edit> if you want to check the settings of the destination. Press <OK> to return to the previous screen. <Search by Name> Enter the destination name. Press <Search by Name> again to return to the previous screen. First letter button Select the alphanumeric button for the first character of the destination name. Press <All> to display all registered destinations. |
1 | Press <Store in Mail Box>. |
2 | Select a Mail Box that you want to register in a group, and press <OK>. Only one Mail Box can be registered in a group. |