Using Department IDs to Manage Printing via Computer
You can use Department ID Management to manage printing operations performed via a computer. Use this function when you would like to improve security or monitor the number of pages that are printed.
1
Start the Remote UI. Starting the Remote UI
2
Click [Settings/Registration] on the portal page. Remote UI Screen
3
Click [User Management] 
[Department ID Management].
[Department ID Management].4
Click [Edit].
5
Deselect the operations to restrict.
When deselected, department ID entry is required when executing the corresponding type of job.
Select this check box to accept print jobs and black-and-white print jobs from printer drivers that do not support Department ID Management.
6
Click [OK].