> Faxing > Exchanging Faxes with Machines without a Fax Function (Remote Faxes)
A5UY-00A

Exchanging Faxes with Machines without a Fax Function (Remote Faxes)

This section describes the settings required for sending and receiving Remote Faxes and explains how to send and receive Remote Faxes.
Remote Faxes is a function for exchanging faxes and IP faxes where the imageRUNNER ADVANCE product equipped with a fax board functions as a server machine on the network and faxes and IP faxes are then exchanged with client machines. The client machines do not need to have a fax board.
IMPORTANT
The server machine must have the optional Remote Fax Kit installed.
To send and receive IP faxes using Remote Faxes, the server machine must support an IP faxes function.
Depending on the server machine's connection environment, IP faxes are received and sent via an intranet or VoIP gateway.
Send Flow
 A client machine connected to the server machine via the network sends a fax or IP fax to the server machine (an imageRUNNER ADVANCE product with a FAX board installed).
 The fax or IP fax sent from the client machine is sent by the server machine.
Receive Flow
 The client machine receives the fax or IP fax.
 The server machine forwards the received fax or IP fax to the client machine.
Movement of Fax/IP Fax Documents After the Remote Faxes Settings Are Configured
NOTE
First check that the following settings have been completed:
That the Remote Fax Kit in the client machine is enabled
That the server machine and client machine are configured on the network
If IP faxes will be sent as Remote Faxes, that IP faxes can be used on the server machine
That the options required for using IP faxes on the server machine and the equipment for the connection environment are installed
That the settings required for using IP faxes on the server machine have been configured
Screens may differ depending on your model and the installed options.
Preparing to Send Remote Faxes
Preparing to Send IP Faxes
Preparing to Receive Remote Faxes
Sending Remote Faxes

Preparing to Send Remote Faxes

Specify the respective settings below on the server machine and client machine.
Server machine
Enabling Dedicated Port Settings
Configuring the Device for Use as a Remote Faxes Server Machine
Client machine
Setting the Server Machine IP Address

Enabling Dedicated Port Settings

1
Log in as an administrator on the machine's control panel. Logging In as an Administrator 
2
On the <Home> screen, press  (Settings/Registration).
3
Press <Preferences> <Network> <Dedicated Port Settings>.
4
Press <On> <OK>.
5
Press <Close>.
When the screen to confirm the changed settings appears, press <Yes>.

Configuring the Device for Use as a Remote Faxes Server Machine

1
Log in as an administrator on the machine's control panel. Logging In as an Administrator
2
On the <Home> screen, press  (Settings/Registration).
3
Press <Function Settings> <Send> <Fax Settings>.
4
Press <Remote Fax Settings> <Use Remote Fax>.
5
Press <On> <OK>.
6
Press <Close>.
When the screen to confirm the changed settings appears, press <Yes>.
This machine is rebooted to apply the settings.

Setting the Server Machine IP Address

1
Log in as an administrator on the machine's control panel. Logging In as an Administrator
2
On the <Home> screen, press  (Settings/Registration).
3
Press <Function Settings> <Send> <Fax Settings>.
4
Press <Remote Fax TX Settings> <Remote Fax Server Address>.
5
Enter the server machine's host name or IP address and press <OK>.
6
Press <Close>.

Preparing to Send IP Faxes

Specify the settings below on the client machine. These settings can be omitted if you will not be using IP faxes.
Configuring the Device to Use IP Faxes with Remote Faxes
Configuring the IP Fax Communication Mode Settings
Enabling URI Addresses to be Registered as Destinations

Configuring the Device to Use IP Faxes with Remote Faxes

1
Log in as an administrator on the machine's control panel. Logging In as an Administrator
2
On the <Home> screen, press  (Settings/Registration).
3
Press <Function Settings> <Send> <Fax Settings>.
4
Press <Remote Fax TX Settings>.
5
Press <Use IP Fax> and then press <On>.
6
Press <OK>  <Close>.

Configuring the IP Fax Communication Mode Settings

Configure the communication mode used on the client machine to match that used on the server machine. The communication mode set to <On> here can be selected when you register a destination or send to a new destination.
1
Log in as an administrator on the machine's control panel. Logging In as an Administrator
2
On the <Home> screen, press  (Settings/Registration).
3
Press <Function Settings> <Send> <Fax Settings>.
4
Press <Remote Fax TX Settings>.
5
Press <IP Fax Communication Mode Settings>.
6
Specify <On> to match the communication mode used on the server machine and then press <OK>.
NOTE
Specifying a setting other than the communication mode used on the server machine will result in a communication error. Ask your network administrator for the communication mode used by the server machine.
7
Press <Close>.

Enabling URI Addresses to be Registered as Destinations

This setting is required if you will be specifying URI addresses as destinations when sending IP faxes. Setting this to <On> enables you to register URI addresses.
1
Log in as an administrator on the machine's control panel. Logging In as an Administrator
2
On the <Home> screen, press  (Settings/Registration).
3
Press <Set Destination> <Use URI When Registering New Fax Destination>.
4
Press <On> <OK>.
5
Press <Close>.

Preparing to Receive Remote Faxes

Specify the respective settings below on the server machine and client machine.
Server machine
You must configure the following settings beforehand:
Send settings for Internet/Intranet faxes
Settings used to forward Internet/Intranet faxes to client machines (destination registration and forwarding settings)
Client machine
Receive Settings for Internet/Intranet Faxes
NOTE
To configure the forwarding settings, you must register the destination in the Address Book.
You must configure the receive settings for Internet/Intranet faxes.

Receive Settings for Internet/Intranet Faxes

1
Log in as an administrator on the machine's control panel. Logging In as an Administrator
2
On the <Home> screen, press  (Settings/Registration).
3
Press <Set Destination> <Register Destinations> <Register New Destination>.
4
Press <I-Fax>.
5
Specify the following settings and press <OK>.
In <Name>, enter any name for the client machine.
In <I-Fax Address>, enter the Internet/Intranet fax address for the client machine.
6
Press <Close>.
This completes the registration of the client machine I-Fax address.
7
Press (Settings/Registration)  <Function Settings>  <Receive/Forward> <Common Settings>.
8
Press <Forwarding Settings> <Register>.
9
Enter <Condition Name> and press <Forwarded To>.
10
Press <Address Book>.
11
Select the client machine I-Fax address registered in steps 1 to 5 and press <OK> <OK>.
This completes the forwarding settings. Faxes and IP faxes received by the server machine will be forwarded to the client machine.
12
After you have selected the registered forwarding settings, press <Validate/Invalidate> to switch the forwarding condition to <On>.
13
Press <Close>.

Sending Remote Faxes

This section describes how to enter a new fax number and send a fax when sending faxes or IP faxes via a Remote Faxes server.
1
Place the original in the feeder or on the platen glass.
2
On the <Home> screen, press <Fax>.
3
Use the numeric keys to enter the fax number and press <OK>.
4
Press  (Start).
If the <Original Size> screen appears, select the original size and press <OK>.
To stop scanning, press <Cancel> or  (Stop) <Yes>.
5
Press <Start Sending>.
The fax is sent.