Preparing the Address Book

There are a number of methods for specifying the destination address for sending a fax from Desktop.

Prepare the address book for the fax driver in advance and use it when sending a fax

Enter the destination address when sending a fax

Acquire the address book from the external device and use it when sending a fax

Import the CSV (*.csv)/Excel (*.xlsx, *.xlsm, *.xlsb, *.xls)/Canon Address Book (*.abk) from the external device and use it when sending a fax

Acquire the address from the document's property information and use it when sending a fax

This section describes how to prepare the address book for the Canon fax driver.

Registering the Personal Transmission Destination to the Address Book of the Fax Driver

Registering a Group in the Address Book of the Fax Driver

Importing the External Address Book into the Address Book of the Fax Driver

Exporting the Address Book of the Fax Driver

Changing the Storage Destination of the Address Book of the Fax Driver

Note
For more information on how to configure settings when sending a fax, see the following. Configuring Fax Destinations The fax driver screen may differ depending on the product. You can register up to 3,000 personal destinations to the address book of the fax driver. You cannot view or edit the address book if you do not have the write permission (Windows) for the storage destination folder of the address book. Log into the system as a user with the write permission (Windows) or click [Specify Folder] on the [Edit Address Book] page and change the storage destination of the address book to a folder such as [My Documents] for which you have write permission (Windows).

Note

For more information on how to configure settings when sending a fax, see the following.

Configuring Fax Destinations

The fax driver screen may differ depending on the product.

You can register up to 3,000 personal destinations to the address book of the fax driver.

You cannot view or edit the address book if you do not have the write permission (Windows) for the storage destination folder of the address book. Log into the system as a user with the write permission (Windows) or click [Specify Folder] on the [Edit Address Book] page and change the storage destination of the address book to a folder such as [My Documents] for which you have write permission (Windows).

Registering the Personal Transmission Destination to the Address Book of the Fax Driver

You can register personal transmission destination in the address book of the fax driver.

Note
You can edit registered personal destination information. For more information, see "Help" by clicking [Help] in the lower-right corner of the print settings screen of the fax driver.

Select the [Start] menu > [Control Panel]. (for Windows Vista/Windows 7)

[Control Panel] is displayed.

Note
If you select the [Start] menu > [Devices and Printers] on Windows 7, proceed to step 3. For Windows XP, select the [Start] menu > [Printers and Faxes] and proceed to step 3. For Windows 8/Windows 8.1, select [Settings] from the Charms on the [Desktop] screen > [Control Panel] and proceed to step 2.

Select [Printer] (for Windows Vista) or [View devices and printers] (for Windows 7/Windows 8/Windows 8.1) in [Hardware and Sound].

Note
If [Classic View] is selected in the [Control Panel], select [Printer].

Right-click the icon of the fax to use and then select [Printing Preferences].

The print settings screen of the fax driver is displayed.

Click [Add Person] in the [Edit Address Book] tab.

The [Add Person] dialog box is displayed.

Note
If you are using the Canon Generic FAX Driver, click [Edit Address Book] on the [Select Destination] tab, and then click [Add Person] in the [Edit Address Book] dialog box that is displayed.

Enter the information of the destination to register.

For more information on the settings, see the Help of the fax driver.

Click [OK].

The settings are registered.

Registering a Group in the Address Book of the Fax Driver

You can register multiple destinations as a group in the address book of the fax driver.

Note
In addition to registered persons, you can also register a registered group to a new group as its child group.

Select the [Start] menu > [Control Panel]. (for Windows Vista/Windows 7)

[Control Panel] is displayed.

Note
If you select the [Start] menu > [Devices and Printers] on Windows 7, proceed to step 3. For Windows XP, select the [Start] menu > [Printers and Faxes] and proceed to step 3. For Windows 8/Windows 8.1, select [Settings] from the Charms on the [Desktop] screen > [Control Panel] and proceed to step 2.

Select [Printer] (for Windows Vista) or [View devices and printers] (for Windows 7/Windows 8/Windows 8.1) in [Hardware and Sound].

Note
If [Classic View] is selected in the [Control Panel], select [Printer].

Right-click a fax icon to use and then select [Printing Preferences].

The print settings screen of the fax driver is displayed.

Click [Add Group] in the [Edit Address Book] tab.

The [Add Group] dialog box is displayed.

Note
If you are using the Canon Generic FAX Driver, click [Edit Address Book] on the [Select Destination] tab, and then click [Add Group] in the [Edit Address Book] dialog box that is displayed.

Enter the name of a new group in [Group Name] and then select an item to register from the [Show] pull-down list.

Select a person or group to register in the new group from [Available Destinations] and then click [Add].

The selected person or group is listed in [Group Members] under [Details].

Note
To delete an added destination from [Group Members], select the destination and then click [Delete]. Multiple destinations can be selected by clicking them while holding down the [Shift] or [Ctrl] key on the keyboard.

In [Notes], enter the additional information used as the keyword for the group to be newly added.

Click [OK].

The settings are registered.

Importing the External Address Book into the Address Book of the Fax Driver

You can import the externally stored destination information to the address book of the fax driver. You can import the following file types into the address book.

CSV (*.csv)

Canon Address Book file (*.abk)

Select the [Start] menu > [Control Panel]. (for Windows Vista/Windows 7)

[Control Panel] is displayed.

Note
If you select the [Start] menu > [Devices and Printers] on Windows 7, proceed to step 3. For Windows XP, select the [Start] menu > [Printers and Faxes] and proceed to step 3. For Windows 8/Windows 8.1, select [Settings] from the Charms on the [Desktop] screen > [Control Panel] and proceed to step 2.

Select [Printer] (for Windows Vista) or [View devices and printers] (for Windows 7/Windows 8/Windows 8.1) in [Hardware and Sound].

Note
If [Classic View] is selected in the [Control Panel], select [Printer].

Right-click the icon of the fax to use and then select [Printing Preferences].

The print settings screen of the fax driver is displayed.

Click [Load File] in the [Edit Address Book] tab.

The [Open] dialog box is displayed.

Note
If you are using the Canon Generic FAX Driver, click [Edit Address Book] on the [Select Destination] tab, and then click [Load File] in the [Edit Address Book] dialog box that is displayed.

Select a file to import into the address book and click [Open].

The selected file is loaded and addresses read from it are added to the list.

Note
If you select one of the following as the file format to import in [Files of type], only the files of the selected format are displayed. CSV (separated by commas)(.csv) Canon Address Book (.abk) If you select [All Files (.)], all files are displayed. When selecting the CSV format, also specify the delimiter used. When importing a Canon Address Book file with a Euro symbol in [Destination Name], the Euro symbol may not be displayed correctly depending on the OS specifications.

Note

If you select one of the following as the file format to import in [Files of type], only the files of the selected format are displayed.

CSV (separated by commas)(*.csv)

Canon Address Book (*.abk)

If you select [All Files (*.*)], all files are displayed.

When selecting the CSV format, also specify the delimiter used.

When importing a Canon Address Book file with a Euro symbol in [Destination Name], the Euro symbol may not be displayed correctly depending on the OS specifications.

Click [OK].

The settings are registered.

Exporting the Address Book of the Fax Driver

You can export destination information stored in the address book. The address book can be saved in the following file formats.

CSV (*.csv)

Canon Address Book file (*.abk)

Select the [Start] menu > [Control Panel]. (for Windows Vista/Windows 7)

[Control Panel] is displayed.

Note
If you select the [Start] menu > [Devices and Printers] on Windows 7, proceed to step 3. For Windows XP, select the [Start] menu > [Printers and Faxes] and proceed to step 3. For Windows 8/Windows 8.1, select [Settings] from the Charms on the [Desktop] screen > [Control Panel] and proceed to step 2. The data format of fax driver address books (.csv) differs from CSV address books that can be imported to Desktop. Exported address books must be edited before they can be imported. For more information, see the following. Using an Address Book Created in Excel Exported address books with the .abk extension can be imported without editing.

Note

If you select the [Start] menu > [Devices and Printers] on Windows 7, proceed to step 3.

For Windows XP, select the [Start] menu > [Printers and Faxes] and proceed to step 3.

For Windows 8/Windows 8.1, select [Settings] from the Charms on the [Desktop] screen > [Control Panel] and proceed to step 2.

The data format of fax driver address books (*.csv) differs from CSV address books that can be imported to Desktop. Exported address books must be edited before they can be imported. For more information, see the following.

Using an Address Book Created in Excel

Exported address books with the *.abk extension can be imported without editing.

Select [Printer] (for Windows Vista) or [View devices and printers] (for Windows 7/Windows 8/Windows 8.1) in [Hardware and Sound].

Note
If [Classic View] is selected in the [Control Panel], select [Printer].

Right-click the icon of the fax to use and then select [Printing Preferences].

The print settings screen of the fax driver is displayed.

Click [Save File] in the [Edit Address Book] tab.

The [Save As] dialog box is displayed.

Note
If you are using the Canon Generic FAX Driver, click [Edit Address Book] on the [Select Destination] tab, and then click [Save File] in the [Edit Address Book] dialog box that is displayed. If you have selected [Protect export of the destination table by a password] in the [Security Settings] dialog box of the [Special] sheet, clicking [Save File] displays the dialog box for password input.

Specify the save destination and file name and then click [Save].

The address book of the fax driver is saved.

Note
In [Files of type], select the file format in which to save the address book as from one of the following. CSV (separated by commas)(.csv) Canon Address Book (.abk) When selecting CSV (separated by commas)(*.csv), also specify the delimiter to use.

Changing the Storage Destination of the Address Book of the Fax Driver

You can change or newly create the storage destination of the address book of the fax driver (Canon Fax Driver Address Book).

Select the [Start] menu > [Control Panel]. (for Windows Vista/Windows 7)

[Control Panel] is displayed.

Note
If you select the [Start] menu > [Devices and Printers] on Windows 7, proceed to step 3. For Windows XP, select the [Start] menu > [Printers and Faxes] and proceed to step 3. For Windows 8/Windows 8.1, select [Settings] from the Charms on the [Desktop] screen > [Control Panel] and proceed to step 2.

Select [Printer] (for Windows Vista) or [View devices and printers] (for Windows 7/Windows 8/Windows 8.1) in [Hardware and Sound].

Note
If [Classic View] is selected in the [Control Panel], select [Printer].

Right-click the icon of the fax to use and then select [Printing Preferences].

The print settings screen of the fax driver is displayed.

Click [Specify Folder] in the [Edit Address Book] tab.

The [Browse For Folder] dialog box is displayed.

Note
If you are using the Canon Generic FAX Driver, click [Edit Address Book] on the [Select Destination] tab, and then click [Specify Folder] in the [Edit Address Book] dialog box that is displayed.

Select the storage destination folder of the address book and then click [OK].

A message is displayed.

Note
Be sure to specify a folder for which you have the write permission (Windows) for the storage destination folder of the address book; for example, the [My Documents] folder.

Click [New] when you are creating a new address book or [Copy] when you are copying the address book currently used by the fax driver.

The address book is created or copied.

Note
If another address book already exists in the folder specified in step 5, a message indicating its existence is displayed. Click [Use] when you use the existing address book or [Overwrite] when you use the address book currently used by the fax driver.

Click [OK].

The settings are registered.