Converting a Document into a PDF by Using the Advanced Settings

You can convert a document saved in a library in Desktop Browser to a PDF, even if that document has been passworded, compressed, etc. in the advanced settings.
1.
Select the documents to convert from the File List View Pane.
2.
Select (Set Details and Convert to PDF Document) in the Toolbar.
Or, follow the procedure below.
Select the [File] menu > [Set Details and Convert to PDF Document].
Right-click in the File List View Pane, and select [Set Details and Convert to PDF Document].
When you select a single document, the [Detailed Settings for PDF Document] dialog box is displayed. Proceed to step 4.
When you select multiple documents, [Multiple Document Order Settings] dialog box is displayed. Proceed to step 3.
Note
If buttons are not displayed on the Desktop Browser Toolbar, set the buttons on the Toolbar. For more information, see the following.
Setting the Icons Displayed in the Toolbar
3.
Specify the document order, then click [OK].
[Up]
The selected document is moved up one level.
[Down]
The selected document is moved down one level.
The [Detailed Settings for PDF Document] dialog box is displayed.
4.
Configure the advanced settings of the PDF document, then click [OK].
[Compression Settings]
Set the compression level of the PDF document.
[Fast web view]
Select this check box to optimize the PDF document for display on the Web.
Converting a PDF document with this check box selected enables download times to be reduced when the PDF document is uploaded to the Web.
[Do not embed fonts]
Select this check box to convert without using embedded fonts when creating the PDF document.
Converting a PDF document without using embedded fonts enables the size of the PDF document to be reduced.
[Convert the page contents into an image]
Select this check box to convert all pages in a document that will be converted to a PDF document into TIFF format images.
[Detailed Settings]
The following settings can be configured when converting PDF document into TIFF format images.
[Color Mode]: Specifies the color.
[Resolution]: Specifies the resolution.
[Set Password]
If you want to restrict PDF access, printing, and editing for security reasons, select this check box.
[Compatibility]
Select security compatibility settings for the PDF document.
[Require a password to open this document]
Select this check box to set a password for opening the document.
[Document Open Password]
Enter the password for the PDF document.
[Restrict editing and printing of the document]
Select this check box to restrict printing, editing, and copying of the PDF document.
[Printing Allowed]
Set print permission for the PDF document.
[Changes Allowed]
Set edit permission of the PDF document.
[Copying of Contents]
Set copy permission for the contents of the PDF document.
[Change Permissions Password]
Enter the password to release print and editing restrictions in the document.
The document is converted to a PDF document and saved in the original folder.
When a password to open the document is set, the [Confirm Document Open Password] dialog box is displayed. In this case, enter the same password you have entered in [Document Open Password], and click [OK].
When printing or editing the document is restricted, the [Confirm Permissions Password] dialog box is displayed. In this case, enter the same password you have entered in [Change Permissions Password], and click [OK].
Enter all the passwords again then click [OK] and the PDF document is created.
If conversion takes 60 seconds or longer, a confirmation message is displayed. Selecting [No] cancels conversion to a PDF document.
Important
If you convert a document into a PDF document with the [Do not embed fonts] check box selected, the PDF document may not be displayed correctly. This is because the fonts used in the PDF document are not installed in the computer viewing the document. To display the PDF document correctly, install the required fonts or convert the document to a PDF document without the [Do not embed fonts] check box selected.
Note
When inconvertible documents are included in the selected documents, documents which cannot be converted and an error message are displayed.
The name of the converted PDF document is as follows.
If only one document is selected: the file name becomes the original file name with the file extension changed to '.pdf'. If the original document is a PDF, a '(2)' is added at the end of the original document name.
If multiple documents are selected: the file name becomes the name of the first document with the file extension changed to '.pdf'. If the first document is a PDF, a '(2)' is added at the end of the original document name.
When you bind PDF documents in a Document Server Library or SharePoint Server Library for which [Create Version] is enabled, the [Enter Version Comments] dialog box is displayed.
You can set the [Enter Version Comments] dialog box to not display. For more information, see the following.
Not Displaying the [Enter Version Comments] Dialog Box
If you import an image whose width or height exceeds 482.6 mm (19 inches), it is reduced to fit the size set in [Reduced Image Paper Size] when converting to a PDF document.
If information for the resolution is not included in the image, the image is converted to 96 dpi when reduced.
[Settings] > [System Settings] > [Common Settings] > [Import] > [Reduced Image Paper Size]