Editing PDF Documents

With Desktop, you can extract/duplicate/divide pages without opening a PDF document. You can also easily convert a document into a PDF document.

Extracting, Duplicating, and Dividing Pages in a PDF Document

You can extract or duplicate pages displayed in the Preview Window, or divide the document.

Because this operation can be performed without opening the document, work can be made more efficient.

Extracting or Duplicating the Displayed Page

This example shows how to extract or duplicate the page displayed in the Preview Window.

Select the document.

The preview is displayed.

Move to the page you want to extract or duplicate.

Press

to switch pages.

NOTE
You can also perform one of the following operations to move the page. Scroll using the scroll bar on the right side of the Preview Window Directly enter the page number you want to move to in the of the Preview Window

Click

(Extract Pages) or

(Duplicate Pages) on the ribbon.

A confirmation dialog box is displayed.

Click [Yes].

The pages are extracted or duplicated and saved in the library.

NOTE
Each of the extracted or duplicated PDF documents is saved with "_<page number>" appended at the end of the source document name. The page number indicates the page number of the extraction source or duplication source documents. However, if another document with the same name exists in the destination folder, "(2)" is added at the end of "_<page number>".

Dividing Documents at the Displayed Page

You can divide documents at the page displayed in the Preview Window.

Select the document.

A preview is displayed in the Preview Window.

Move to the page where you want to divide the document.

Press

to switch pages.

NOTE
You can also perform one of the following operations to move the page. Scroll using the scroll bar on the right side of the Preview Window Directly enter the page number you want to move to in the of the Preview Window

Click

(Separate at Selected Page) on the ribbon.

The [Separate Document at Selected Page] dialog box is displayed.

Select [Original Document Processing] and click [OK].

In this example, select [Keep original document].

The document is divided at the displayed page.

[Keep original document]	If you select [Keep original document], the two divided documents are registered to the library, and the original document before division is retained in the library.
[Do not keep original document]	If you select [Do not keep original document], the two divided documents are registered to the library. The original document is not retained.
[Do not show this dialog box again]	If this item is selected, the next time a document is divided the [Separate Document at Selected Page] dialog box is not displayed. The settings in [Original Document Processing] are used as the default values when this item is selected.

NOTE
To display the [Separate Document at Selected Page] dialog box again, select [Select original document processing when separating document at selected page]. [File] menu > [Options] > [System Settings] > [Browser] > [Display Dialog Box] > [Select original document processing when separating document at selected page]

Adding Annotations to a Document

Desktop Editor enables you to add annotations to documents.

Annotation Type

This section describes the annotations that can be added with Desktop Editor.

Text		Enables you to insert text.
Text Box		Enables you to insert a text box.
Comment		Enables you to insert a text box with a leading line.
Line		Enables you to insert a straight line.
Rectangle		Enables you to insert a rectangle.
Oval		Enables you to insert an oval.
Polygon		Enables you to insert a polygon.
Connected Lines		Enables you to insert a polygon line.
Marker		Enables you to insert a marker (unframed translucent rectangle).
Mask (Rectangle)		Enables you to insert a rectangular mask.
Mask (Oval)		Enables you to insert an oval mask.
Insert Image		Enables you to insert an image.
Stamp		Enables you to insert fixed text or a registered image as a stamp.
Date Stamps		Enables you to insert a date stamp.
Digital Stamps		Enables you to insert a digital stamp.
Text Highlight		Enables you to insert a text highlight in document text.
Underline		Enables you to insert an underline in document text.
Strikethrough		Enables you to insert a strikethrough in document text.
Text Note		Enables you to insert a text note in document text.

How to Insert Annotations

This section describes how to insert annotation comments into a PDF document with an example.

Select the PDF document to add annotations to, and click [Annotations].

Desktop Editor starts, and the PDF document opens.

Click

(Comment) on the ribbon.

Click on the position where you want to insert a comment.

Select the font type and size, and enter a comment.

NOTE
If the Details Window is not displayed, click (Display/Hide Details Window) on the status bar.

Select the [File] menu > [Save] > save and close the document.

The document is saved.

Making Annotations Easier to Use

You can register annotations in favorites to make it more convenient to add annotations.

When annotations are registered in favorites, they can be inserted from a ribbon when any document is opened.

Registering Annotations in Favorites

Select the annotations to register in favorites while holding down the [Shift] key or [Ctrl] key on the keyboard.

Click

(Register) on the ribbon.

Inserting Annotations from Registered Favorites

Select the PDF document to add annotations to, and click [Annotations].

Click the Favorites button to insert in the [Favorites] group on the ribbon.

The annotation registered in favorites is inserted.

NOTE
You can place the mouse cursor over a favorites command to display what is registered in a pop-up. This enables you to confirm the content of the command before inserting an annotation. The annotation position information set when the annotations are registered to favorites is also saved.

Grouping Annotations

Annotations can be grouped. Grouping annotations enables you to make it easier to select annotations when copying and pasting multiple annotations.

Select the annotations you want to group in the Work Window while holding down the [Shift] key or [Ctrl] key on the keyboard.

Click

(Group) on the ribbon and select [Group].

The selected annotations are grouped and become a single annotation. To ungroup the annotations, click

(Group) on the ribbon and select [Ungroup].

NOTE
Grouped annotations are enclosed in light blue. Even when annotations are grouped, you can select individual annotations in the group to edit properties and text, etc.

Converting to a PDF Document

With Desktop, you can convert multiple documents into a single PDF document or convert a document into a PDF document with security settings configured.

Converting Documents Collectively to a Single PDF Document

Select the documents to convert to a single PDF document while holding down the [Shift] key or [Ctrl] key on the keyboard.

Click

for

(Conversion) on the ribbon, and select [Convert Selected Documents to Single PDF Document].

NOTE
If you select [Convert to PDF Document], the documents are converted separately. If you select [Set Details and Convert to PDF Document], the [Detailed Settings for PDF Document] dialog box is displayed. For more information on the [Detailed Settings for PDF Document] dialog box, see the following. Converting to a PDF Document

Select the order to process the documents and click [OK].

A single PDF document is created.

Converting an IWB Document to a Password Protected PDF Document

You can convert an IWB document that has been opened in Desktop Editor as a PDF document, and export it. Also, you can convert multiple documents with different formats into a single PDF document by creating an IWB document. When doing so, you can encrypt the PDF document with a password to securely transfer files.

Open an IWB document and select the [File] menu > [Export as PDF].

Select [Library] and click [OK].

Click [Detailed Settings].

Specify the various settings in [Detailed Settings for PDF Document] and then click [OK].

[Compression Settings]	Set the compression level of the PDF document.
[Fast web view]	Select this check box to optimize the PDF document for display on the Web. Converting a PDF document with this check box selected enables the document to be downloaded page by page (with byte-serving) when the PDF has been uploaded to the Web.
[Do not embed fonts]	Select this check box to convert without using embedded fonts when creating the PDF document. Converting a PDF document without using embedded fonts enables the size of the PDF document to be reduced.
[Set password]	Select this check box to restrict PDF access, printing, and editing for security reasons.
[Compatibility]	Select one of the formats that are compatible with the converted PDF document.
[Require a password to open this document]	Select this check box to set a password for opening the document.
[Document Open Password]	Enter a password using up to 32 single-byte characters, numbers or symbols.
[Restrict editing and printing of the document]	Select this check box to set a password required for printing or editing the document.
[Printing Allowed]	Specify the conditions for printing. Select either [High Resolution] or [None].
[Changes Allowed]	Specify whether to allow editing of the document. Select either [Allow] or [None].
[Copying of Contents]	Specify whether to allow copying of the contents of PDF document. Select either [Allow] or [None].
[Change Permissions Password]	Enter the password to release the restrictions for PDF documents using up to 32 single-byte characters and numbers.

NOTE
You can select [High Compression] in the compression settings to create a smaller PDF document.

If [Document Open Password] is set, enter the password and then click [OK].

If [Permissions Password] is set, enter the password and then click [OK].

Select a storage location and click [Save].

The PDF document is exported to the export destination.

Converting Pages to Images When Converting Documents to a PDF Document

Each page of a document can be converted to an image when converting to a PDF document.

Select the document to convert.

Click

for

(Conversion) on the ribbon, and select [Set Details and Convert to PDF Document].

Select the [Convert the page contents into an image] check box, and click [OK].

The PDF document with pages converted to images is displayed in the File List View Window.

Configuring Advanced Settings for Converting a Document to a PDF Document

With Desktop, you can convert documents stored in a library to PDF documents. When converting, you can specify advanced settings such as a password for the document.

Select the document to convert.