Flow of Secured Print Operations

To print from the Secured Print screen, follow the steps below.

You can press either [My Job Status] or [Job Status] on the Secured Print screen to check the print job status.

[My Job Status] is displayed when you are using the SSO-H login service, and only jobs for the user currently logged in to the machine can be checked on the My Job Status screen. For instructions on using the SSO-H login service, see "Overview of Login Services."

If you press [Job Status], you can check the jobs for all users.

IMPORTANT
Only the currently logged-in user can print secured documents and encrypted secured documents. You can set secured documents and encrypted secured documents to be automatically erased, even if not printed. For instructions on setting how long a job will be stored before it is erased, see "Setting the Machine (PS/PCL/UFR II Printer)." For information on the optional products required to use the Encrypted Secure Print function, see "Optional Products Required for Each Function."

IMPORTANT

Only the currently logged-in user can print secured documents and encrypted secured documents.

You can set secured documents and encrypted secured documents to be automatically erased, even if not printed. For instructions on setting how long a job will be stored before it is erased, see "Setting the Machine (PS/PCL/UFR II Printer)."

For information on the optional products required to use the Encrypted Secure Print function, see "Optional Products Required for Each Function."

Press [Secured Print].

If the desired function is not displayed on the Main Menu screen, press [Show All].

Press [My Job Status] or [Job Status].

Select the document that you want to print → press [Secured Print].

To display only secured documents (including encrypted secured documents) in the [Job Status] list, select [Secured Print] in the type selection drop-down list.

To select all of the jobs, press [Select All]. (If a destination is already selected, this key changes to [Clear Selection].)

NOTE
You can cancel a selection by selecting the job again. To cancel all selections, press [Clear Selection]. ([Clear Selection] changes to [Select All].) You cannot print a secured print job and encrypted secured print job at the same time.

Select and print the document (print data).

To print a secured document:

To print an encrypted secured document:

To print a secured document:

Enter the PIN using

(numeric keys).

Press [OK].

Printing starts when you press [OK].

Select [Cancel] if you do not want to print it.

To print an encrypted secured document:

Enter the password → press [OK].

Press [OK].

Enter the same password (alphanumeric characters) that you originally assigned to the document at the computer. Once the correct password is entered, the machine is ready to print the document.

If the password you enter is incorrect, the message <There are no jobs to authenticate.> appears. Confirm and enter the correct password.

If you select multiple jobs and the password you enter does not match all of the selected jobs, the message <Authentication process of XX/XX of the selected jobs was successful> appears, and only the jobs which the password matched are printed.

Printing starts when you press [OK].

Select [Cancel] if you do not want to print it.

IMPORTANT
You can set this machine to receive only encrypted print jobs by selecting [On] for [Only Allow Encrypted Print Jobs] in [Function Settings] (Settings/Registration). The job will be cancelled and an error message displayed if a print job other than an encrypted secured print job is received. (The default setting is 'Off'.) (See "Accepting Only Encrypted Secured Printing.") Assigning a PIN/password at the computer is performed using the printer driver. (See "Setting the Password for the Document to Print.") Secured documents and encrypted secured documents are erased after they are printed. You cannot change the print settings of secured documents or encrypted secured documents (set using the printer driver). The number of secured documents and encrypted secured documents that can be stored at one time is 50. If the number of jobs reaches the maximum, subsequent jobs will be ignored. Make sure to read the Readme.txt file included on the CD-ROM before installing "Encrypted Secured Print Driver Add-in for Client PC."

IMPORTANT

You can set this machine to receive only encrypted print jobs by selecting [On] for [Only Allow Encrypted Print Jobs] in [Function Settings] (Settings/Registration). The job will be cancelled and an error message displayed if a print job other than an encrypted secured print job is received. (The default setting is 'Off'.) (See "Accepting Only Encrypted Secured Printing.")

Assigning a PIN/password at the computer is performed using the printer driver. (See "Setting the Password for the Document to Print.")

Secured documents and encrypted secured documents are erased after they are printed.

You cannot change the print settings of secured documents or encrypted secured documents (set using the printer driver).

The number of secured documents and encrypted secured documents that can be stored at one time is 50. If the number of jobs reaches the maximum, subsequent jobs will be ignored.

Make sure to read the Readme.txt file included on the CD-ROM before installing "Encrypted Secured Print Driver Add-in for Client PC."

NOTE
Secured print jobs and encrypted secured print jobs sent by other users are displayed as asterisks ('********'), and operations cannot be performed on them. If you are logged on as the SSO-H administrator, jobs sent by all users are displayed, and you can view the details of or cancel the jobs. However, secured documents and encrypted secured documents can only be printed by the user that sent them. When printing a secured document/encrypted secured document, enter the same PIN/password that you originally assigned to the document using the printer driver. If there is a current or reserved job, it will be queued for printing. If multiple or all secured documents/encrypted secured documents have the same PIN/password, you can select them and clear their PINs/passwords simultaneously. For instructions on entering characters to set a password, see "Basic Operations." If there are jobs currently being printed or waiting to be printed, the secured documents/encrypted secured documents will be printed after those jobs are completed. You cannot simultaneously select secured documents and encrypted secured documents from the job list to clear their PINs/passwords. The printer driver must be installed in the computer before installing the Encrypted Secured Print Driver Add-in for Client PC. Install the Encrypted Secured Print Driver Add-in for Client PC before using encrypted secured printing. The Encrypted Secured Print Driver Add-in for Client PC can be installed in the following printer drivers. For information on the system requirements for printer drivers, see the manual included with each printer driver. Canon UFR II Printer Driver for Microsoft Windows Version 1.60 or later Canon PCL5e Printer Driver for Microsoft Windows Version 7.00 or later For information on sending encrypted secured documents from your computer, see the Readme.txt and help files included with the Encrypted Secured Print Driver Add-in for Client PC.

NOTE

Secured print jobs and encrypted secured print jobs sent by other users are displayed as asterisks ('********'), and operations cannot be performed on them.

If you are logged on as the SSO-H administrator, jobs sent by all users are displayed, and you can view the details of or cancel the jobs. However, secured documents and encrypted secured documents can only be printed by the user that sent them.

When printing a secured document/encrypted secured document, enter the same PIN/password that you originally assigned to the document using the printer driver. If there is a current or reserved job, it will be queued for printing.

If multiple or all secured documents/encrypted secured documents have the same PIN/password, you can select them and clear their PINs/passwords simultaneously.

For instructions on entering characters to set a password, see "Basic Operations."

If there are jobs currently being printed or waiting to be printed, the secured documents/encrypted secured documents will be printed after those jobs are completed.

You cannot simultaneously select secured documents and encrypted secured documents from the job list to clear their PINs/passwords.

The printer driver must be installed in the computer before installing the Encrypted Secured Print Driver Add-in for Client PC.

Install the Encrypted Secured Print Driver Add-in for Client PC before using encrypted secured printing.

The Encrypted Secured Print Driver Add-in for Client PC can be installed in the following printer drivers. For information on the system requirements for printer drivers, see the manual included with each printer driver.

Canon UFR II Printer Driver for Microsoft Windows Version 1.60 or later

Canon PCL5e Printer Driver for Microsoft Windows Version 7.00 or later

For information on sending encrypted secured documents from your computer, see the Readme.txt and help files included with the Encrypted Secured Print Driver Add-in for Client PC.