Specifying the Advanced Space Settings
This section describes the various settings for the Advanced Space such as the Open to Public settings, user authentication settings, and whether to allow users to use the Personal Space.
Setting the Advanced Space to Be Opened Externally as a WebDAV/SMB Server
You can set whether to make the Advanced Space of the machine open externally as a WebDAV server or SMB server on the network. Also, you can set whether to manage authentication for users of the Advanced Space which is opened externally. If authentication management is used, only users registered in [User Access Control for Advanced Space] can use the Advanced Space. (See "User Access Control for Advanced Space.")
1.
Press 
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.2.
Press [Function Settings] → [Store/Access Files] → [Advanced Space Settings].
3.
Press [Open to Public] → select the type of server → press [OK].
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[By WebDAV]:
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The Advanced Space is opened externally as a WebDAV server.
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[By SMB]:
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The Advanced Space is opened externally as an SMB server.
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Select [Off] if you do not want to open the Advanced Space externally.
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IMPORTANT
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The Advanced Space cannot be opened externally as a WebDAV server and SMB server at the same time.
To open the Advanced Space externally by SMB, it is necessary to set [Use SMB Server] to 'On' in [Preferences] (Settings/Registration). (See "SMB and WINS Settings.")
To open the Advanced Space externally by WebDAV, it is necessary to set [Use WebDAV Server] to 'On' in [Preferences] (Settings/Registration). (See "Settings Common to TCP/IPv4 and TCP/IPv6.")
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4.
Press [Authentication Management] → set authentication management for the Advanced Space to be opened externally.
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IMPORTANT
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For more information on authentication management, see "User Access Control for Advanced Space."
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If you set the Advanced Space to be opened externally as an SMB server and use authentication management:
Press [On].
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IMPORTANT
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To use authentication management, it is necessary to set <Use SMB Authentication> in [SMB Auth. Settings] in [Preferences] (Settings/Registration) to 'On', and set the authentication type. (See "SMB and WINS Settings.")
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If you set the Advanced Space to be opened externally as a WebDAV server and use authentication management:
Press [On] → [OK].
Press [WebDAV Server Settings] → [Basic].
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IMPORTANT
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To use authentication management, it is necessary to set the authentication type (Basic) in [WebDAV Server Settings].
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Set whether to use SSL for the Advanced Space that is opened externally by WebDAV.
<Use SSL>:
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[On]:
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SSL communication is used.
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[Off]:
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SSL communication is not used.
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IMPORTANT
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To set <Use SSL> to 'On', it is necessary to first set the key pair and server certificate (see "Key Pair and Server Certificate Settings for Encrypted SSL Communication") and then set the key as the default key (see "Setting the Key Pair Used with SSL Encrypted Communications").
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If you do not use authentication management:
Press [Off].
5.
Press [OK].
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NOTE
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Changes are only effective after you restart the machine (the main power switch is turned OFF, and then back ON). For instruction on restarting (turning the main power switch OFF and then ON) the machine, see "Before You Start Using This Machine."
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Allowing to Create Personal Spaces
You can set whether to allow personal spaces to be created in the Advanced Space.
1.
Press .
.2.
Press [Function Settings] → [Store/Access Files] → [Advanced Space Settings].
3.
Press [Allow to Create Personal Space] → [On] → [OK].
If you do not want to allow personal spaces to be created, press [Off].
4.
Press [Authentication Management] → [On] → [OK].
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IMPORTANT
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If you want to allow personal spaces to be created, make sure you use authentication management.
For more information on authentication management, see "User Access Control for Advanced Space."
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Deleting All Personal Spaces/Initializing the Shared Space
You can delete all personal spaces in the Advanced Space and delete all folders and files stored in the shared space of the Advanced Space.
1.
Press .
.2.
Press [Function Settings] → [Store/Access Files] → [Advanced Space Settings].
3.
Delete data stored in the Advanced Space.
To delete all personal spaces:
Press [Delete All Personal Spaces].
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NOTE
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To select and delete a personal space that a user has created, use the Remote UI. For more information, see "Specifying the Advanced Space Settings."
If the Advanced Space is opened externally as an SMB or WebDAV server, the Advanced Space administrator can delete the folders and files created by general users by directly connecting to the Advanced Space from Windows Explorer on a computer.
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To delete all folders and files stored in the shared space:
Press [Initialize Shared Space].
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NOTE
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To select and delete a folder inside the shared space, use the Remote UI. For more information, see "Specifying the Advanced Space Settings."
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4.
Press [Yes].
Prohibiting Writing from External Users
For users that accessed the machine via a computer or another imageRUNNER ADVANCE series machine, you can set whether to prohibit those users from creating a folder or storing a file in the Advanced Space opened externally.
1.
Press .
.2.
Press [Function Settings] → [Store/Access Files] → [Advanced Space Settings].
3.
Press [Prohibit Writing from External] → [On] → [OK].
Select [Off] if you want to allow external users to create folders and store files.
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IMPORTANT
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To send to the Advanced Space of a machine from the same machine, it is recommended that you specify a loopback address (an address that indicates the machine on a network). You can store files sent from a loopback address even if [Prohibit Writing from External] is set to 'On'. For instructions on registering an Advanced Space folder as a destination in the Address Book, see "Registering an Advanced Space Address."
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NOTE
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Even if [Prohibit Writing from External] is set to 'On' for an Advanced Space that is opened externally, the Advanced Space administrator can perform the following operations:
Operate folders/edit files by directly connecting to the Advanced Space from Windows Explorer on a computer.
Operate folders/edit files from [Network] in [Scan and Store] or [Access Stored Files] on the touch panel display.
Changes are only effective after you restart the machine. For instructions on restarting the machine (turning the main power switch OFF, and then ON), see "Main Power and Energy Saver Key."
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Setting the File Formats Allowed for Storing
You can set the file formats allowed for storing in the Advanced Space.
1.
Press .
.2.
Press [Function Settings] → [Store/Access Files] → [Advanced Space Settings].
3.
Press [File Formats Allowed for Storing] → set the file formats allowed for storing → press [OK].
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Details of each item are shown below:
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[Dev. Supt. Formats]:
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You can store files in pdf, jpg, jpe, jpeg, tif, tiff, and xps format.
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[Comm. Office Formats]:
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In addition to the file formats for [Dev. Supt. Formats], you can store files in doc, docm, rtf, xls, xlsx, xlsm, csv, ppt, pptm, txt, iwd, iwt, iws, or lnk format.
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[All]:
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There are no restrictions on the file formats for storing in the Advanced Space. In addition to the file formats for [Dev. Supt. Formats] and [Comm. Office Formats], you can store files in various formats.
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Saving Operation Logs for the Advanced Space
If you have operation logs performed to the Advanced Space, you can check and trace the recorded user operations.
When this function is set to 'on', you can create operation logs for the Advanced Space. You can export/import the logs stored in the machine with the Remote UI.
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IMPORTANT
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For more information on the method for managing operation logs for the Advanced Space, see "Audit Log Management."
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1.
Press .
.2.
Press [Function Settings] → [Store/Access Files] → [Advanced Space Settings].
3.
Press [Save Operation Log] → [On] → [OK].
If you do not want to save operation logs for the Advanced Space, press [Off].