Department ID Management

You can register a Department ID and PIN (up to seven digits) for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and PIN. This is called Department ID Management. Department IDs and PINs for up to 1,000 departments can be registered. Use Department ID Management to keep track of the copy, scan, and print totals for each department.

This section describes the following settings:

Specifying Department ID Management

Registering the Department ID and PIN

Setting the copy, scan, and print page limits

Setting the functions to use Department ID Management for (The Copy function is automatically restricted whenever Department ID Management is set.)

Checking the copy, scan, and print page totals

Using the Touch Panel Display

Using the Remote UI

IMPORTANT
If you are using the Server Authentication + Local Device Authentication of User Authentication and set [Department ID Management] to 'On', you may not be able to log on. In this case, change the login service to DepartmentID Authentication → set [Department ID Management] to 'Off'. For information on setting the login service, see "Setting Application Authentication Information." If the Copy Card Reader-F1 is attached, and DepartmentID Authentication is set as the login service, Department ID Management is automatically activated. (See "Copy Card Reader-F1.") If User Authentication is set as the login service, Department ID Management is performed on the Department ID that shares the same user name as the one registered for User Authentication. The information registered for Local Device Authentication of User Authentication, and the user information and password registered for Department ID Management must match. If the Department ID and PIN have been changed due to distribution of device information, make sure to change the Local Device Authentication settings accordingly. For instructions on registering user information for Local Device Authentication, see "Managing User Information." If User Authentication is set as the login service, the Limit Functions mode is not available.

IMPORTANT

If you are using the Server Authentication + Local Device Authentication of User Authentication and set [Department ID Management] to 'On', you may not be able to log on. In this case, change the login service to DepartmentID Authentication → set [Department ID Management] to 'Off'. For information on setting the login service, see "Setting Application Authentication Information."

If the Copy Card Reader-F1 is attached, and DepartmentID Authentication is set as the login service, Department ID Management is automatically activated. (See "Copy Card Reader-F1.")

If User Authentication is set as the login service, Department ID Management is performed on the Department ID that shares the same user name as the one registered for User Authentication.

The information registered for Local Device Authentication of User Authentication, and the user information and password registered for Department ID Management must match. If the Department ID and PIN have been changed due to distribution of device information, make sure to change the Local Device Authentication settings accordingly. For instructions on registering user information for Local Device Authentication, see "Managing User Information."

If User Authentication is set as the login service, the Limit Functions mode is not available.

NOTE
If Department ID Management is activated through the Copy Card Reader-F1, the Department IDs assigned to the cards are used. Therefore, you cannot register Department IDs.