Preventing Other Users to See the Printed Documents
By using the Secured Print function, you can prevent others from seeing the printed documents because the print job cannot be started until the password is entered.
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Required Condition
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NOTE
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Printer Driver is installed.
The Secured Print function can be used on this machine.
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This section describes how to use the Secured Print function and enter the password to print the document.
Follow the procedures below.
Setting the Password for the Document to Print
Entering the Password and Printing
Setting the Password for the Document to Print
1.
From the [File] menu of the application software you are using for the document to print → select [Print].
The [Print] dialog box is displayed.
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NOTE
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Printing methods may differ depending on the applications you are using. For details, see the instruction manuals provided with the application software.
The display may differ according to the operating system, as well as the type and version of the printer driver.
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2.
In the [Print] dialog box, click [Properties].
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3.
On the [Page Setup] sheet, press the <Output Method> drop-down list → select [Secured Print].
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A dialog box confirming whether you want to switch to the Secured Print mode is displayed.
4.
Click [OK].
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Printing method is changed to [Secured Print].
5.
Click [OK] to close the printer driver screen → click [OK].
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The [Confirm Password] dialog box is displayed.
6.
Enter the user name and password → click [OK].
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File name is displayed for [Document Name], but you can change it to a desired name. The Secured Print job sent from the computer is stored in the machine.
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NOTE
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User name is displayed on the touch panel display of the machine. To use the Secured Print mode, register a user name that can be distinguished from other users.
You must enter the password again to print from the machine. After the password is set on the document, write down the password and keep it in a safe place.
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Entering the Password and Printing
You can enter the password on the control panel of the machine and print.
7.
Press [Secured Print].
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NOTE
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If the Main Menu screen is not displayed, press
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8.
Select the secured job to print → press [Secured Print].
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NOTE
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A locked icon is displayed on the left side of the print job number for the secured print job.
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9.
Enter the password that was entered in the computer → press [OK].
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Documents are printed on the machine.
Reference Information
Linking to MEAP
If the management mode for the machine is set to SSO-H (Single Sign-On H), only the logged in user can print. For information on SSO-H, see "SSO-H (Single Sign-On H)."