Sending a Document via Internet Fax
Internet Fax (I-fax) is a function that enables you to send and receive images via internet and not a telephone line.
Benefits from Using the I-Fax
Reduce transmission cost
G3 FAX transmission cost increases with transmission time and distance. If a line with fixed rate is installed, you can control the transmission cost because the cost of I-fax is fixed regardless of the transmission time and distance. It is recommended that you use this when sending and receiving documents with large number of pages.
High resolution transmission
You can send and receive at a resolution of up to 600 dpi. (for Full mode)
Confirm transmission
Confirmation result notice can be sent to the sender to check whether the document was sent to the recipient.
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Required Condition
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NOTE
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The Send function can be used on this machine.
Network settings are set.
The recipient's machine can receive I-fax.
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This section describes how to send I-fax via Full mode from IPv4 environment.
Follow the procedures below.
Preparations for Sending I-Fax
[DNS Settings]
[E-Mail/I-Fax Settings]
Send I-Fax Using the Touch Panel Display
Preparations for Sending I-Fax
1.
Follow the procedures below to set the DNS server address.
Ask your network administrator to specify the setting.
Press 
(Settings/Registration).
(Settings/Registration).Press [Preferences] → [Network] → [TCP/IP Settings].
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Press [DNS Settings] → [DNS Server Address Settings].
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Set the DNS server address.
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Press [Primary DNS Server] → enter the IP address. Press [Secondary DNS Server] → enter the IP address.
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NOTE
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DNS server is a server that converts the domain name which is the computer name on the internet into an IP address.
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2.
Press [DNS Host/Domain Name Settings] for [DNS Settings] → set [Host Name] and [Domain Name] of <IPv4>.
Ask your network administrator to specify the setting.
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Press [Host Name] → enter the name of the machine → press [OK]. Press [Domain Name] → enter the domain name of the network to which the machine belongs to → press [OK].
3.
Press [DNS Dynamic Update Settings] for [DNS Settings] → set [DNS Dynamic Update] to 'On'.
Ask your network administrator to specify the setting.
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Set an environment that has a dynamic DNS server.
4.
Follow the procedures below to set the e-mail server.
Press (Settings/Registration).
(Settings/Registration).Press [Function Settings] → [Send] → [E-Mail/I-Fax Settings].
Press [Communications Settings] → set the e-mail server.
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Continue pressing [Next] to confirm the settings.
If it is not set, contact the System Manager and set each settings.
<Communication Settings: Basic Settings>:
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[E-Mail Address]:
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The e-mail address set on the machine
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[SMTP Server]:
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The IP address or host name of the e-mail server used to for transmission
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<Communication Settings: POP Server Settings>:
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[POP Server]:
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The IP address and host name of the e-mail server used to send and receive in "POP before SMTP" send authentication format
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[POP Address]:
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The log in name used to access the POP server
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[POP Password]:
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The password used to access the POP server
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[POP Interval]:
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The time interval in which the machine checks the e-mail on the e-mail server
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<Communication Settings: Authentication Settings>:
Set authentication if the sending server requires it.
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[POP Authentication Before Send]:
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If the provider is in the "POP before SMTP" send authentication system, set this setting to 'On'.
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[SMTP Authentication]:
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If the environment of the e-mail server requires SMTP authentication, set this setting to 'On' and enter the user name and password.
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NOTE
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It is recommend that you set [POP Interval] to an interval other than '0'.
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5.
Follow the procedure below to set the maximum data size.
Press (Settings/Registration).
(Settings/Registration).Press [Function Settings] → [Send] → [E-Mail/I-Fax Settings].
Press [Maximum Data Size for Sending].
Press [-] or [+] to set the maximum data size for sending → press [OK].
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The maximum data size for sending should not exceed the maximum data size for the e-mail server.
6.
Follow the procedure below to specify the TX timeout time.
Press (Settings/Registration).
(Settings/Registration).Press [Function Settings] → [Send] → [E-Mail/I-Fax Settings].
Press [Full Mode TX Timeout].
Press [-] or [+] to set the full mode TX timeout → press [OK].
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7.
Follow the procedure below to set [Print MDN/DSN upon Receipt] to 'On'.
Press (Settings/Registration).
(Settings/Registration).Press [Function Settings] → [Send] → [E-Mail/I-Fax Settings].
Press [Print MDN/DSN upon Receipt].
Select [On] → press [OK].
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Set this if you want to print the TX report when the notice e-mail for TX report is sent.
8.
Follow the procedure below to set [Use Send via Server] to 'On'.
Press (Settings/Registration).
(Settings/Registration).Press [Function Settings] → [Send] → [E-Mail/I-Fax Settings].
Press [Use Send via Server].
Select [On] → press [OK].
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The preparations for sending I-fax are completed.
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NOTE
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Depending on the provider, port number 25 for send may be close to countermeasure junk mail. For more information, contact your provider.
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Send I-Fax Using the Touch Panel Display
9.
Place your originals.
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10.
Press [Scan and Send].
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NOTE
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If the Main Menu screen is not displayed, press
 (Main Menu). |
11.
Press [New Destination].
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12.
Select [I-Fax].
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13.
Press the <Mode> drop-down list → select [Full].
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14.
Follow the procedure below to enter the recipient's e-mail address in I-fax address.
Press [I-Fax Address].
Enter the recipient's e-mail address → press [OK].
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15.
Press [Destination Conditions] → set the recipient's condition → press [OK].
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16.
Set [Send via Server] to 'On' → press [OK].
17.
Press 
(Start).
(Start).18.
Press 
(Status Monitor/Cancel).
(Status Monitor/Cancel).19.
Press [Send] → [Log].
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Check whether the sending was successful.
If the result is <OK>, the job was sent successfully.
If the result is <NG>, the job was not sent because of an error.
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NOTE
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One of the causes for failing to send is port number 25 for sending may be closed to countermeasure junk mail, depending on the provider. For information on changing the port of the machine, contact your local authorized Canon dealer.
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Reference Information
Difference between Simple Mode and Full Mode
You cannot check whether the data was sent correctly to the recipient in the Simple mode. However, you can check whether the data was sent correctly to the recipient in the Full mode. Thus, it is recommended that the Full mode is set when you are sending data.
Management Report
You can also confirm transmission by checking the [Management Report] in [Function Settings] (Settings/Registration).
Intranet Fax
By using the Intranet Fax that uses office LAN for TCP/IP protocol for IP transmission instead of e-mail server, you can reduce the transmission cost. (If the intranet fax is used, the address is <name in alphanumeric characters@IP address>.) Also, if the intranet fax is used, data is received when send transmission is completed.