Using a Shared Address Book

You can access address books on a server via the network. Address books on a server are accessed from the machine as "remote address books."

Benefits from Using a Shared Address Book

Reducing the cost of registering and changing destinations for each device

Required Condition

NOTE
The Send function can be used on this machine.
Network settings are set.
This section describes the procedure for specifying the remote address book settings on the server and the machine, obtaining the remote address book from the server, and accessing the shared address book.
Follow the procedures below.

Setting the Remote Address Book on the Server

Setting the Remote Address Book on the Machine

Accessing the Shared Address Book

Setting the Remote Address Book on the Server

1.
Follow the procedure below to set [Make Address Book Open] to 'On'.
Press (Settings/Registration).
Press [Set Destination] → [Make Remote Add. Book Open] → [Make Address Book Open].
Select [On] → press [OK].
2.
Follow the procedures below to set the server address for the remote address book.
Press (Settings/Registration).
Press [Set Destination] → [Acquire Remote Address Book] → [Remote Address Book Server Address].
Enter the host name or IP address → press [OK].
This concludes the procedure for setting the remote address book on the server.
These settings can also be specified from the Remote UI.
(1) Access the Remote UI.
(2) Click [Settings/Registration] → [Set Destination] → [Make Remote Add. Book Open].
(3) Select [Make Address Book Open] → click [OK].
(4) Click [Acquire Remote Address Book].
(5) Enter the remote address book server address → click [OK].

Setting the Remote Address Book on the Machine

3.
Follow the procedure below to set [Acquire Address Book] to 'On'.
Press (Settings/Registration).
Press [Set Destination] → [Acquire Remote Address Book] → [Acquire Address Book].
Select [On] → press [OK].
This concludes the procedure for setting the remote address book on the machine.
These settings can also be specified from the Remote UI.
(1) Access the Remote UI.
(2) Click [Settings/Registration] → [Set Destination] → [Acquire Remote Address Book].
(3) Select [Acquire Address Book] → click [OK].

Accessing the Shared Address Book

4.
Press [Scan and Send] on this machine.
NOTE
If the Main Menu screen is not displayed, press (Main Menu).
5.
Select [Address Book] → [Change Address Book] → [Remote].
You can now access the shared address book.